The AMA Handbook of Business Letters, 4th Edition

CHAPTER 11

Transmittal letters

Letters that accompany enclosed material are frequently referred to as transmittal letters. Their chief function is to identify the material that is enclosed. This chapter features many of the more common forms of transmittal letters that you may have to write.

Many of the letters in this chapter can be sent as emails or as attachments to emails. For those letters that can be adapted to emails, it’s simple enough to copy the text of the sample letter into the text of your email. If written as an email, you’d refer to “attachments” rather than “enclosures,” but the text of the message would remain fundamentally the same.

Letters Transmitting Payment

Sample Letters 11.1 through 11.6 are examples of transmittal letters ...