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The AMA Handbook of Business Letters, 4th Edition by Edward Coleman, Jeffrey L. Seglin

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CHAPTER 3

Structure: The parts of a letter

As you are reading this chapter, you’ll find it helpful to refer to Chapter 4, where various letter formats are discussed. Different formats require different placement of various parts of a letter. Although placement may vary, the content and function of these parts of a letter remain constant. You’ll have little difficulty in applying the principles learned here to the formats discussed in Chapter 4.

Dateline

Every letter should have a dateline. The date appears on a single line two to eight lines below the letterhead or the top margin of the page. With the exception of the simplified-letter format, three lines down from the letterhead is the usual space allotted in most letter formats. Because a letter ...

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