Chapter 7, Using Cataloging Software
The Catalog Sets to Metadata script
(the dialog box for which is shown
in Figure 7-20) will convert the pri-
vate metadata contained in cata-
log sets into embedded metadata in
one of several IPTC fields. You can
also choose to include the entire
folder structure of the sets (the
parent containers), if that informa-
tion is helpful. The last command,
Synchronize, exports the annota-
tions from the catalog document
into the IPTC fields of the files
themselves. The script is available at
Cataloging Software and
Other Types of Digital Media
As more of the media that you buy,
use, and save moves to digital for-
mat, you will increasingly face the same problems with these media files
that you do with digital photographs. You need to be able to organize and
store the files, back them up, check for duplicates, migrate them when nec-
essary, and oh, yeahuse them.
The same systems that you put in place for your photos can be applied to
your PDF files, your InDesign or Quark documents, your fonts, your audio
files, your home movie files, and even your collection of commercially pro-
duced movies or saved TiVo recordings. Each of these files has a data stor-
age component and a content management component. The bucket system
and cataloging software can help you address these challenges.
For instance, I keep my InDesign documents (which I mostly use for portfo-
lio layout) in the same information structure that I use for processed images.
This has the advantage of keeping the relative paths constant, so that the
InDesign document can see the image files its linking to. I can catalog these
files in iView and work with them seamlessly along with my images.
I also use the same structure and tools to store my home video files, as you
can see in Figure 7-21. I typically shoot videos with a small consumer Sony
digital camera, so these video files are in the same pipeline as my snapshot
photos right from the start. iView can handle these exactly as it does imag-
es, which has made my home videos both more secure and more accessible.
(Keep in mind that if you use a DV camera, you can generate lots of data
Other DAM Stuff
Figure 7-20. The dialog box for Daniel
Robillard’s Catalog Sets to Metadata script,
which converts private metadata into
embedded metadata.
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