Appendix D D-1
Appendix D: Potential Shortcuts for Low-Risk Projects
In Appendix C: Summary of Key Project Manager Actions and Results, we identified a set
of specific actions that project managers should take to help ensure the success of their projects.
These actions provide certain checks and balances that are essential, especially if the project is
complicated, controversial, highly visible, or managed by an inexperienced team. However,
there are certain circumstances when fewer safeguards may be needed. For example, if you are
both the project manager and the sponsor, it may not be necessary to build in sponsor approvals
in your project plans. Or if you are managing a project that is relatively small, employs time-
tested processes that have become a matter of routine for your project team, and will lead to the
deliverables whose need and feasibility are assured, you may be able to skip and/or abbreviate
several of the Key Project Manager Actions.
The table below shows how you might eliminate or abbreviate some of these Actions under
certain circumstances. Here’s what the symbols mean:
This symbol z
z means that the Action should be fully completed.
means that the Action might be abbreviated.
This symbol — means that you might completely skip the Action.
Low-Risk Example 1:
– The project is needed
– You are your own
Low-Risk Example 2:
– The project is
needed and feasible
– The project is small
– The project employs
1. Demonstrate Project Need and
2. Obtain Project Authorization
3. Obtain Authorization for the Phase
4. Describe Project Scope
5. Define and Sequence Project
6. Estimate Durations for Activities and