Chapter 12: Setting Up Printers, Scanners, and Fax Machines
Conﬁguring Printer, Scanner, and Fax Machine
Like any other device, printers, scanners, and fax machines have properties that you
can configure. This section looks at the properties you’ll work with most.
Changing Ports for Printers, Scanners, and Fax Machines
If a setup program works correctly but configures the device incorrectly, the likely
problem is the associated port. Each printer, scanner, and fax machine you use with
your computer is configured to work with a specific port. USB printers, fax
machines, and scanners use virtual USB ports. Parallel and serial printers use LPT
and COM ports. Network-attached printers use standard Transmission Control Pro-
tocol/Internet Protocol (TCP/IP) ports. A problem you may encounter is the case of a
printer being configured to print using the FILE port instead of the correct port.
Because the FILE port prints documents to a raw printer file, your computer won’t
spool to the device.
You can view and set the ports for a printer or fax machine by following these steps:
1. Click Start and then click Control Panel. In the Control Panel, click Hardware
and Sound and then click Printers.
2. In the Printers window, right-click the printer you want to configure and then
3. In the Properties dialog box, select the Ports tab, as shown in Figure 12-13.
4. In the Port column, clear the checkbox for the incorrect port and then select the
checkbox for the correct port.
5. Click OK.
If you are experiencing problems with a TCP/IP port, ensure that the IP address asso-
ciated with the port is correct. The IP address typically is listed as part of the name of
the port. If the IP address isn’t correct and no port is available for the correct IP
address, follow these steps to resolve the problem:
1. On the Ports tab, click Add Port.
2. In the Printer Ports dialog box, click Standard TCP/IP Port and then click New
3. In the Add Standard TCP/IP Printer Port Wizard, click Next.
4. Type the IP address of the printer or fax machine and then click Next.
5. When you click Next, the wizard attempts to contact the device. If the wizard is
unable to detect the print device, make sure that the print device is turned on
and is connected to the network. Also ensure that you typed the correct IP