Windows Vista Security: Praxisorientierte Sicherheit für Profis

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Chapter 12: Setting Up Printers, Scanners, and Fax Machines

Working with Scanners and Fax Machines

Unlike printers, scanners and fax machines use helper applications when receiving

and sending documents. The default helper application is Windows Fax and Scan.

Scanning images

Most scanners have a menu option that allows you to scan images to your com-

puter, to a memory card, or to an email message. With this in mind, you can scan an

image by completing the following steps:

1. Put the image you want to scan on the scanner bed.

2. Click the Scan button on the scanner. This should display a Scan menu.

3. On the Scan menu, select the appropriate scanning option, such as Scan to PC,

and then press the OK or Start button.

Managing scanned documents

You can access a scanner management window for your scanner by completing these

steps:

1. Click Start and then click Control Panel. In the Control Panel, click Hardware

and Sound and then click Printers.

2. In the Printers window, double-click the scanner you want to work with.

3. To view scans sent to the computer, click Scan in the Navigation Pane. As

shown in Figure 12-17, scans are listed by date, filename, file type, size, and

source.

4. You can preview a scan by selecting it in the Documents list.

5. Use the following options on the toolbar to manage the scan:

Delete

Deletes the scan from the computer

Forward as Fax

Forwards the scan as a fax file

Forward as E-mail

Forwards the scan as an attachment to an email message

Save as

Saves the scan to a file on your computer

Print

Prints the scanned document to a printer

Managing Print, Fax, and Scan Jobs

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Managing faxed documents

You can access a fax management window for your fax machine by completing these

steps:

1. Click Start and then click Control Panel. In the Control Panel, click Hardware

and Sound and then click Printers.

2. In the Printers window, double-click the fax machine you want to work with.

3. To view faxes sent or received by the computer, click Fax in the Navigation

Pane, as shown in Figure 12-18.

Figure 12-17. Viewing scans sent to the computer

Figure 12-18. Viewing incoming and outgoing faxes

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Chapter 12: Setting Up Printers, Scanners, and Fax Machines

4. In the Navigation Pane, select one of the following to view related options:

Incoming

Shows incoming faxes that are in the process of being received

Inbox

Shows incoming faxes that have been received and are waiting for your

attention

Drafts

Shows drafts of faxes that have not been sent

Outbox

Shows outgoing faxes that are in the process of being sent

Sent Items

Shows outgoing faxes that have been sent

5. Use the following options on the toolbar to manage faxes:

Delete

Deletes the fax from the computer

Forward as Fax

Forwards the fax to another fax machine

Forward as E-Mail

Forwards the fax as an attachment to an email message

Print

Prints the faxed document to a printer

You can save a fax as a TIF image file on your computer by following these steps:

1. In Windows Fax and Scan, select the fax you want to save.

2. Click “Save as” on the File menu.

3. In the “Save as” dialog box, select a save location, type a name for the file, and

then click Save.

Receiving faxes

Most fax machines will receive faxes automatically if they are connected to a tele-

phone line. If your computer has a fax card or your fax machine can send you faxes

directly, the fax should be received automatically into the Inbox of Windows Fax

and Scan. In some cases, you may need to tell your computer to receive the fax. In

Windows Fax and Scan, you can answer an incoming phone call and receive a fax by

clicking the “Receive a Fax Now” button on the toolbar.