Using Windows Calendar
Using Windows Calendar
Windows Calendar represents the biggest change in calendaring and scheduling
since Microsoft released Schedule Plus. Windows Calendar lets you schedule
appointments, create to-do lists, send meeting invitations, and share your calendar
with others—all from one easy-to-use application that is included with Windows
Vista. The Windows Calendar team designed Windows Calendar to be used with
Windows Mail and Windows Contacts, allowing you to share and coordinate calen-
dar information with family and friends.
Getting to Know Windows Calendar
One of Windows Calendar’s most useful features is the ability to create multiple cal-
endars for different people or different purposes. Because calendars and their respec-
tive appointments and tasks are color-coded, you can quickly and easily differentiate
between one person’s appointments and tasks and another’s. Windows Calendar
also makes it easy for you to access any available calendars and for you to allow oth-
ers to access your calendars. If you want to access someone else’s calendar, you can
ask that person to publish the calendar so that you can subscribe to it. If you want
others to be able to access your calendar, you can publish your calendar as a shared
To start Windows Calendar, click Start, click All Programs, and then click Windows
Calendar. Alternatively, you can start Windows Calendar from within Windows
Mail by clicking the Windows Calendar button on the toolbar. As Figure 16-13
shows, Windows Calendar is organized into three panes. On the left, the Navigation
Pane shows the current month, calendars, and to-do tasks. The main window in the
center displays the current view of the active calendar. On the right, the Details Pane
is where you add and edit details for appointments, tasks, and other calendar man-
agement features.
You can use the toolbar in the main Calendar window to navigate the calendar,
change views, and perform essential tasks. From left to right, the buttons on the tool-
bar are:
New Appointment
Creates a new appointment in the selected calendar.
New Task
Creates a new task in the selected calendar.
Deletes a selected appointment or task.
Accesses the current date in the calendar.
Chapter 16: Using Windows Mail, Calendars, and Contacts
Provides options that set the calendar to the Day, Work Week, Week, or Month
view. Also includes options for displaying or hiding the Navigation Pane and the
Details Pane.
Allows you to subscribe to a calendar.
Prints the Day, Work Week, Week, or Month view of the dates you select as the
start and end dates under Print Range.
When you are working with the Date section of the Navigation Pane, you can use the
Month view of the calendar to select individual dates to view in the main window.
Highlighted (bold) dates represent dates with appointments or meetings. Using the
Previous Month and Next Month buttons on the calendar, you can navigate to previ-
ous and next months. Other techniques to navigate the calendar are as follows:
While viewing a particular month, you can navigate to previous or next months
by clicking the month and year entry to display the 12 months of the year (see
Figure 16-14). You can then select any month to view by clicking it.
• While viewing the 12 months of the year, you can navigate among years in the
current decade by clicking the year entry (see Figure 16-15). You can then select
a year to view by clicking it.
Figure 16-13. Setting up your calendar
Using Windows Calendar
While viewing the 10 years of a decade, you can navigate among decades by
clicking the decade entry (see Figure 16-16). You can then select a decade to
view by clicking it.
In Windows Calendar, the Day, Work Week, Week, and Month views in the main
window show appointments and meetings associated with all the calendars you’ve
created or to which you’ve subscribed. When you are working with the Calendars
section of the Navigation Pane, you can select the calendar you want to work with to
make it the active calendar for when you are creating appointments and tasks, or set-
ting calendar properties.
Figure 16-14. Viewing the months in a year
Figure 16-15. Viewing the years in a decade
Figure 16-16. Viewing the decades in the current century

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