Chapter 16: Using Windows Mail, Calendars, and Contacts
When you are working with the Tasks section of the Navigation Pane, you can select
a task to view the related details in the Details Pane. If the Details Pane is not dis-
played currently, you can display it by clicking View and then clicking Details Pane,
or by pressing Ctrl-D. Since tasks are tied to particular calendars, clicking a task also
switches to the related calendar.
Creating and Using Calendars
The true power of Windows Calendar is its capacity for creating and managing mul-
tiple calendars. If you would like to have separate calendars for work and play, or
perhaps you would like to manage the calendars for each of your family members
and see them all together at a glance to avoid conflicts, you can do this by creating
multiple calendars. Because each calendar has a separate color code, it is easy to tell
which appointments, meetings, and tasks are related to which calendar.
To create a new calendar, all you need to do is click File
➝ New ➝ Calendar or right-
click an open area under the Calendars headings and select New
➝ Calendar. A New
Calendar entry is then added under the Calendars heading. The entry is selected and
highlighted so that you can set the name of the new calendar by typing the desired
name and then pressing Enter.
When you are creating appointments and tasks in Windows Calendar, the calendar
you’ve selected under the Calendars heading becomes the active calendar. When you
create tasks and appointments, Windows Calendar adds them to the active calendar
by default. Calendars have two key properties that you can manage: a title and an
associated color. You can edit calendar details by clicking the calendar name under
the Calendars heading and displaying the Details view. If the Details view is hidden,
pressing Ctrl-D opens the Details view. In the Details view, you can then set the cal-
endar name and color (see Figure 16-17).
When selecting a color to associate with a calendar’s appointments and tasks, use a
unique color for each calendar so that it is easy to distinguish the owner of appoint-
ments and tasks listed in the master calendar. For example, you might want to use
red, blue, green, yellow, and orange as the colors for five different calendars.
Figure 16-17. Setting the calendar name and color