Chapter 16: Using Windows Mail, Calendars, and Contacts
Synchronizing Google Calendar with Windows Calendar
You can subscribe to Yahoo! and Google calendars, too. For Google, the steps you
use should be similar to the following:
1. In Internet Explorer, browse to the Google calendar to which you want to sub-
scribe, and log on.
2. At the main menu, select Manage Calendars in the lower-lefthand corner.
3. Under Sharing, click on “Share this calendar.” Although there are a lot of shar-
ing options, let’s focus on what we need to get this Google calendar published
and subscribed to in Windows Calendar. Be careful of what you select for the
“Share with everyone” option. If you select “Share all information,” everyone
that has access to the shared calendar (including Internet search engines) can see
all the details.
4. After you select the sharing options for this calendar, click Save.
5. On the main menu, click Manage Calendars in the lower-left pane.
6. When you click “Calendar details,” you’ll see several different calendar formats
next to the calendar address. You should be interested in only iCalendar for
now. Right-click on iCalendar under “Calendar address,” and then click “Copy
shortcut.” This is the shortcut you use to synchronize your Google Calendar
with Windows Calendar (or another iCalendar-enabled calendar).
7. In Windows Calendar, click Subscribe on the toolbar. This opens the Subscribe
to a Calendar Wizard.
8. Click in the “Calendar to subscribe to” text box and then press Ctrl-V to paste in
the web address of your Google calendar. Click Next.
9. On the “Calendar subscription settings” page, set the subscription options as
discussed previously and then click Finish.
Because web interfaces tend to change more frequently than program interfaces, I
won’t repeat the example for Yahoo!. However, you’ll use a similar procedure to
share your Yahoo! calendar so that you can subscribe to it in Windows Calendar.
Scheduling Appointments and Meetings
Windows Calendar can help you track appointments for yourself and any calendars to
which you’ve subscribed. All appointments can have a title and location associated
with them. On the master calendar, the title is shown first, followed by the location in
parentheses. When you create an appointment, you can specify start and end times or
you can specify that an appointment lasts all day. Windows Calendar also allows you
to specify whether appointments are recurring and to add reminders to appointments
so that you are notified a specified amount of time prior to an appointment.