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Windows Vista Security: Praxisorientierte Sicherheit für Profis by Marcus Nasarek

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Using Windows Calendar
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587
Creating To-Do Lists
Windows Calendar can help you manage to-do lists for yourself and any calendars to
which you’ve subscribed. In Windows Calendar, tasks are listed under the Tasks
heading. Tasks have two basic states:
Figure 16-24. Selecting the attendees
Figure 16-25. Deleting the meeting
588
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Chapter 16: Using Windows Mail, Calendars, and Contacts
Unchecked (open)
An open task that has not yet been completed
Checked (completed)
A completed task
When you create a task, you can specify a priority to indicate the task’s relative
importance. You can set start and due dates. You can also add reminders so that you
are notified a specified amount of time prior to a task’s expected due date.
You can create a task by following these steps:
1. In Windows Calendar, select the calendar you want to work with in the Naviga-
tion Pane.
2. Click the New Task button on the toolbar.
3. If the Details view is hidden, press Ctrl-D to display it, as shown in Figure 16-26.
4. In the text box provided at the top of the Details Pane, type a title for the task.
5. If desired, use the Priority list to set the task’s relative priority as High, Medium,
or Low.
6. Use the Start options to set the task’s expected start date.
7. Use the “Due date” options to specify the date when the task must be completed.
8. If you want to be reminded prior to the task’s expected due date, select “On
date” on the Reminder list and then set a reminder date. The default date for the
reminder is the due date.
Any tasks created on your personal calendar or other calendars are displayed under
the Tasks heading. You can mark a task as completed by selecting the checkbox pro-
vided under the Tasks heading. In the Details Pane, you can also mark a task as com-
pleted by selecting the Completed checkbox under Task Information.
You can send a task to another person via email by right-clicking the task and then
selecting Send via E-mail to generate an email message with the task attached. Edit
the message if needed, and then click Send. The task will be attached as an .ics file,
so users with iCalendar clients, such as Microsoft Office Outlook, can open it. When
a recipient double-clicks on the attachment, the task will be added to her calendar.
When you complete tasks, you may want to delete them. You can delete tasks by
right-clicking them and selecting Delete. However, rather than deleting tasks, you
may want to hide them from the calendar view, which would allow you to review
completed tasks at a later date. You can also configure a regular reminder time and a
color for overdue tasks. To customize the way tasks are handled, follow these steps:
1. In Windows Calendar, select Options on the File menu.
2. In the Options dialog box, shown in Figure 16-27, use the “Number of days
before hiding completed tasks” list to specify whether and when completed tasks
are hidden from the calendar view automatically. You can select Never, 1 day, 2
days, 4 days, 1 week, or 2 weeks.

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