Using Windows Meeting Space
3. In the Set up People Near Me dialog box, type the display name you want to use,
and then click OK. The default display name is your Windows logon display
4. The main Windows Meeting Space window appears, in which you can start a
new session, join a session near you, or open an invitation file.
You can start a new Windows Meeting Space session by completing these steps:
1. Start Windows Meeting Space.
2. Click “Start a new meeting” in the main window.
3. In the “Session name” text box, type a meeting name or accept the default value.
The default meeting name is your display name and the current time.
4. In the Password text box, enter a password for the session that is at least eight
characters long. If you want to view the characters in the password, select the
“Show characters” checkbox.
5. If you click the Options link before creating a new session, you can elect to hide
the session from People Near Me by selecting “Do not allow people near me to
see this meeting.” When a meeting is hidden in this way, people who want to
join must know both the session name and the session password to access the
6. Click the “Create a meeting” button. Windows Meeting Space then creates the
session, and you can create presentations, share handouts, write on the white-
board, and chat with participants.
Holding a Virtual Gathering
After Windows Meeting Space creates a session, you can use the options in the main
window, shown in Figure 16-28, to invite people to the meeting, start a presenta-
tion, and share handouts. When you invite people to the meeting, you can choose
people to invite from a list of those nearby by clicking the person’s name in the
Name list and then clicking “Send invitations.” If you click the “Invite others”
option, you can invite people via email or by creating an invitation file and saving it
in a location others can access.
When you click “Share a program or your desktop,” you can share programs run-
ning on your computer, or your entire desktop, with other people. In most cases, it is
better to limit the presentation to a specific application. For example, if you have a
document open in Microsoft Office PowerPoint, you can click “Share a program or
your desktop,” click the PowerPoint presentation in the list of open programs, and
then click Share. During the meeting, other users could take control of PowerPoint as
well to add notes, share their slides, and so on. Generally, only one person at a time
can control the shared application. An additional option for presentations is to select
Desktop as the program to share. If you select Desktop and then click Share, partici-
pants can see all running applications and items on your desktop.