Book description
When most people think of word processing, they think of Microsoft Word. After all, it has been around for more than 20 years-practically an eternity in computer time. But Word has also provided its users-nearly everyone on the face of the planet-with an endless supply of annoyances. That is, until now. Word Annoyances offers to the point (and often opinionated) solutions to your most vexing editing, formatting, printing, faxing, and scanning problems. It covers everything from installation and templates to tables, columns, and graphics. For example, learn how to stop Word from searching the Web for help, and how to enter the same text easily in multiple parts of a document-and keep it updated automatically. It also provides a gentle introduction to the power of macros so you can slay your annoyances by the truckload. The fixes will work with most versions of Word, including Word 2000, Word 2002 (also known as Word XP), and Word 2003.Among the topics covered:
- Deal with installation issues, crashes, and slowdowns, and dispose of the Office Assistant-either temporarily or forever.
- Master templates, numbering, graphics, hyperlinks, tabs, tables, headers, and other everyday annoyances.
- Tame some of Word's wiliest features, such as Smart Cut and Paste, Click and Type, Mail Merge, AutoCorrect, and AutoText.
- Printing, Faxing, and Scanning-need we say more?
- Learn to output and distribute your documents with confidence.
- Need to work with other Microsoft applications or Macs? You'll find annoyances dealing with Excel, PowerPoint, and Access, as well as a whole chapter just on Mac Word.
Table of contents
- Contents (1/2)
- Contents (2/2)
- Introduction
-
1: Installation, Repair, and Configuration
-
INSTALLATION
- Stop Word from Demanding the Installation CD
- Install Multiple Versions of Word on the Same PC
- Keep Shortcuts for Both Word 2000 and Word XP on the Same Computer
- Install Word on Both OSes in a Dual-Boot Configuration
- Install All Necessary Graphics Filters
- Make the Most of the Word Product-Activation Grace Period
- Install Word for Only One User
- RECOVERY AND BACKUP
-
STARTUP AND SHUTDOWN
- Word 2000 Closes on Startup
- Word Hangs on Startup
- Word Takes Forever to Start
- Word 2003 Runs Slowly
- Check That Your Computer Has Enough Memory
- Make Word Start Automatically When You Log On
- Prevent Word from Creating a Blank Document at Startup
- Control When the Task Pane Appears
- Word Takes Ages to Close a Document
- Word Asks Whether to Save Changes to Normal.dot
- Word Says Normal.dot “Is in Use by Another Application or User”
- MENUS
- TOOLBARS
-
INSTALLATION
-
2: Creating and Saving Documents
- TEMPLATES
- SAVING
-
CRASHES AND CORRUPTION
- Use Application Recovery to Mitigate a Crash
- Turn Off Error Reporting
- Recover a Document After a Crash
- Control or Turn Off AutoRecover
- Open Files Saved in Another Format
- Batch-Convert Many Files Between Formats
- Make Local Copies of Documents on Network or Removable Drives
- Understand Document Locking
- Deal with Spurious “File in Use” Messages
- MASTER DOCUMENTS
-
3: Text Entry and Editing
- VIEWS
- SELECTING TEXT AND OBJECTS
-
AUTOCORRECT AND AUTOTEXT
- Enter Any Amount of Text Quickly in a Document
- Use AutoText, or Don’t—It’s Your Choice
- Transfer Your AutoText Entries Between Templates
- Remove Mystery Lines from Your Documents
- Turn Off “AutoFormat As You Type” Options
- Save Work and Time with AutoFormat
- Stop Word from Adjusting Your Capitalization
- Escape Unwanted Copyright Symbols
- Transfer Your AutoCorrect Entries to Another Computer
- Insert Symbols and Special Characters
- Insert a “Hard Space”
-
FIND AND REPLACE
- Find and Replace Quickly
- Replace Styles and Formatting
- Replace Dumb Quotes with Smart Quotes
- Replace with a Subscript
- Perform a Two-Step Replace
- Find Any Character, Digit, or Letter
- Strip Blank Paragraphs from a Document
- Change “Firstname Lastname” to “Lastname, Firstname”
- Remove Duplicate Entries from a List
-
NAVIGATING THROUGH DOCUMENTS
- Master Navigation Keyboard Shortcuts
- Navigate with Bookmarks
- Make Bookmarks Visible
- Place the Insertion Point Outside a Bookmark
- Navigate with Browse Objects
- Navigate with Go To
- Navigate with the Document Map
- Customize the Document Map Style
- Scroll Automatically Through a Document
- Return to Your Last Three Edits
- Work in Two Parts of a Document at Once
-
SUNDRY EDITING ANNOYANCES
- Copy Text Without Formatting
- Hack Out Columns of Tabs or Spaces
- Eliminate the “Delete Block? No (Yes)” Message in the Status Bar
- Set Realistic Expectations for AutoSummarize
- Get an Instant Word Count
- Correct a Way-Off Page Count
- Remove Useless Smart Tags
- Stop Word from Searching the Web for Help
- Get Rid of the Office Assistant
- FIELDS
-
4: Formatting and Layout
- NORMAL.DOT AND DEFAULT SETTINGS
-
DIRECT FORMATTING
- Control Formatting When You Paste
- Bring Spaced-out Pasted Text Down to Earth
- Copy Intricate Formatting Instantly
- Apply Sets of Formatting Instantly
- Change Capitalized Text to Small Caps
- Replace Spaced Indents with Real Indents
- Reveal Formatting and Codes
- Adjust the Conversion from WordPerfect
- Embed Fonts in Documents You Send to Others
- Make Word Display All Your Fonts
- Turn Off Automatic Style Updating
- Stop Word from Changing the Language
- NUMBERING
-
STYLES
- Get Started with Styles
- Remove Formatting with Default Paragraph Font/Clear Formatting
- Bypass the Styles and Formatting Task Pane
- Make the Style Drop-Down List Show the Styles You Want
- Quickly Change One Style to Another
- Stop a Style Change in One Document from Affecting Other Documents
- Redefine the Normal Style
- Control the Style When You Paste
- Make the Pasted Text Take the Destination’s Style
- Watch Out When Formatting Starts to “Slip”
- Avoid Layout Changes on Different Computers
-
INSERTING AND POSITIONING GRAPHICS
- Control the Size of a Pasted Graphic
- Make Your Pictures Look Right
- Crop Pictures Outside Word
- Get Rid of the Drawing Canvas
- Rotate Text to the Angle You Want
- Wrap Text Around a Picture
- Make Graphics Visible in Print Layout View
- Display Object Anchors
- Position the Graphic Relative to the Page
- Lock the Anchor When the Graphic Is in Place
- Create a Watermark
- Position Lines Where You Need Them
- HYPERLINKS
- TABS
- HEADERS, FOOTERS, AND SPECIAL LAYOUT
-
5: Forms, Revising, Proofing, and Finalizing
- FORMS
-
COMMENTS AND REVISION MARKS
- Deflate Comment Balloons
- Shrink the Comment Window
- Turn On and Use Track Changes
- Turn Off Revision Marks for Formatting
- Toggle Revision Marking Quickly
- See Only the Revision Marks for Some Reviewers
- Get Rid of the Reviewing Pane Quickly
- Use “Compare and Merge Documents” to Highlight Untracked Changes
- Prevent Other People from Turning Off “Track Changes”
-
SPELLCHECKING
- Choose or Lose the Red and Green Squiggles
- Spellcheck Your Documents in Your Preferred Way
- Watch Out for Mistakes Missed on Porpoise…
- …and Missed on Purpose
- Prevent Word from Spellchecking Code
- Use Custom Dictionaries for Special Terms
- Remove Mistakes from a Dictionary
- Share a Dictionary with Other Users
- Create a Custom Dictionary Quickly
- Solve the “Custom Dictionary Is Full” Error
- Protect Your Custom Dictionary
- Unstick the Spelling Checker
- Create an Exclusion Dictionary
- Turn Off Grammar Checking
- Make Sense of Word’s Readability Statistics
- Upgrade the Thesaurus
-
6: Printing, Faxing, and Scanning
-
PRINTING
- Stop Word 2003 from Crashing When You Print
- Stop Word XP from Crashing When You Print
- Troubleshoot Word’s Refusal to Print
- Identify Fields That Change When You Open and Print a Document
- Make the Print Button on the Standard Toolbar Display the Print Dialog Box
- Print a Range of Pages
- Print in Reverse Order
- Print Double-Sided Pages Without a Duplex Printer
- Print in Draft Quality
- Turn Off Background Printing
- Print Colored Text as Black on a Monochrome Printer
- Adjust Your Margins for Printing
- Stop the Printer from Cutting Off the Bottom of the Page
- Handle “Bizarre Swelling of the Right Margin Syndrome”
- Create a Black Background with White Text
- Print to a File
- FAXING
- SCANNING
-
PRINTING
-
7: Tables, Columns, andText Boxes
-
TABLES
- Choose Whether to Draw Tables or Just Insert Them
- Prevent Word from Resizing a Table
- Place a Table at the Top of a Page
- Get a Table Away from the Start of a Document
- Position a Table Correctly on a Page…
- …and Position the Table’s Contents Correctly
- Make a Table the Full Width of the Text
- Restore the Cell Height and Width Dialog Box
- Repeat a Header Row
- Delete a Table, Not Just Its Contents
- Work Smart with Table Columns
- Use Different Cell Widths in Different Rows
- Rearrange Table Columns
- Convert Text to Tables
- Print Table Gridlines
- Get Rid of Table Gridlines
- Make All Your Table Borders Print
- Wrap Text Around a Table
- Create Formulas in Tables
- Speed Up Word’s Handling of Tables
- Avoid Vertically Merged Cells in Word 2000
- COLUMNS
- TEXT BOXES
-
TABLES
-
8: Automate Away Annoyances with Macros
-
MACROS
- Record a Macro to Repeat a Task
- Remove Unnecessary Commands from a Recorded Macro
- Control a Macro with a Message Box
- Return to the Last Editing Position When Opening a Document
- Make Print Preview Open in Editing Mode
- Make Outline View Open Expanded to a Specified Level
- Switch the Active Document to Read-Only Status
- Close All Documents Except the Current One
- Create a “Paste as Unformatted Text” Macro
- See Which Keyboard Shortcuts Are Assigned
- Remove Typed Numbering from Lists and Headings
- Apply Proper Capitalization
- Double-Save a Document
- Print a Document in Monochrome
- Display the Print Dialog Box with the “Current Page” or “Pages” Option Selected
- Perform Find and Replace Operations with Complex Formatting
- Print Samples of Each Font Installed on Your PC
- ADMINISTERING MACROS
-
MACROS
-
9: OLE, Mail Merge, and Office Applications
- OBJECT LINKING AND EMBEDDING
- MAIL MERGES
- WORD AND EXCEL
- WORD AND POWERPOINT
- WORD AND ACCESS
-
10: Mac Word Annoyances
-
CRASHES AND PERFORMANCE
- Speed Up Startup
- Replace Your CarbonLib File
- Look to Your Font Files When Word X Quits on Startup
- Repair Your Disk Permissions
- Repair Your Preferences or Settings Files
- Speed Up Word’s Performance When Scrolling
- Reinstall Updaters When Necessary
- Recover from a Corrupted Normal Template
- Beware When Page Numbering Goes Haywire
- OPENING AND SAVING
- DOCUMENTS AND EDITING
- WORD X
-
CRASHES AND PERFORMANCE
- Index (1/2)
- Index (2/2)
- Colophon
Product information
- Title: Word Annoyances
- Author(s):
- Release date: June 2005
- Publisher(s): O'Reilly Media, Inc.
- ISBN: 9780596154424
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