book

Work Smarter with Microsoft OneNote

by Connie Clark

April 2022

Beginner to intermediate

324 pages

6h 55m

English

Packt Publishing

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Why use OneNote as your digital notebook?Advantages of choosing OneNoteDifferences between OneNote and OneNote for Windows 10OneNote for Windows 10 versionOneNote versionExploring notebook storage optionsLocation of your notebookAccount associated with the notebook Accessing your notebooks from different devicesOpening OneNote from a different device/computerOneNote web applicationSummary
Understanding the layout of the OneNote screen on a computerUnderstanding OneNote toolbars on a computerThe Home toolbarThe Insert toolbarThe Draw toolbarThe View toolbarThe Help toolbarExploring OneNote's right-click menusRight-clicking a notebook nameRight-clicking a section nameRight-clicking a page nameRight-clicking within a notebook pageRight-clicking on Add page or Add sectionUnderstanding the layout of the OneNote screen on mobile devicesThe Settings screen for OneNote on your iPhoneUnderstanding the layout of the OneNote screen on an iPad or Galaxy tabletSummary
How to create a notebookWhat to consider before creating your notebookShould you make a notebook or a section?Should your notebook be shared?How to create a notebook on your computer?How to create sections in your notebookRenaming a section in a new notebookCreating a new sectionHow to create pages in your notebookRenaming an existing page in a new section of your notebookAdding a new pageSummary
Understanding how OneNote uses containers to capture informationWhat does a container in OneNote contain?Where you click first makes all the differenceGiving yourself spaceHandwriting in OneNoteHandwriting in OneNote on your computerHandwriting in OneNote on your tabletHandwriting in OneNote on your smartphoneUsing the Eraser or undo featureConverting handwriting into typed textArranging your notes so they work well and look goodBasic text formattingHighlighting text in your notebookUsing styles in OneNoteCustomizing the look of your notebook and creating notes fasterChanging the page color of your notebook pageAdding rule lines to your notebook pageSetting up a default templateSummary
How moving or copying in OneNote behaves differentlyCopying the entire containerMoving pictures to a better spotMoving information to different pages, sections, or notebooksUsing OneNote on the smartphone or tablet to cut, copy, and pasteKeeping the end in mindDon't be afraid to push the boundaries of your notebooksCreating a system of best practices for sharingSummary
Understanding the importance of tags in OneNoteUsing tags, creating tags, and tag shortcutsApplying tags to your information in OneNoteCreating tags in OneNoteTag shortcutsWorking with tags – finding them, removing them, and completing themWorking with checkbox tagsRemoving a tagFinding your tagsSearching for notes in OneNoteAccessing your recent notes quicklySummary

Moving, copying, renaming, or deleting a section or pageChanging the sections in your notebookChanging the pages of your notebookCreating page or section groupsCreating a section groupGrouping pages togetherAccessing your notebooksOpening a notebook on another deviceClosing a notebookPassword protectionWorking with colors and sorting within OneNote notebooks, sections, and pagesColors within OneNoteSorting sections and pagesGetting to a page, section, or notebook without opening OneNote firstSummary
Using the Draw menu to create shapes, do math, and highlightCreating shapesDoing math in OneNoteHighlighting with the highlighter pensInserting tables into your notebooksCreating a table using the Insert toolbarCreating a table using the Tab keyUsing the Table toolbar Inserting pictures, videos, or audio clips into your notebooksInserting picturesInserting videosInserting audioDictating is much better than typing!Referencing a website with a touch of a buttonInstalling the Clip to OneNote extensionSummary
Creating paragraph links in your notebooksHow to copy links from a paragraphCreating section and page links in your notebooksHow to copy a link from a sectionHow to copy a link from a pageEditing your links and best practices for linking successfullyBest practices for creating linksInserting documents or spreadsheetsInserting a file from your computerLinking to SharePoint filesLinking to files in Microsoft TeamsSummary
Sending emails from Outlook to OneNoteUsing the Send to OneNote buttonDragging an email into OneNoteUsing me@onenote.com to create a new note using emailSending a copy of a OneNote page via emailSharing a notebook link via emailConnecting Outlook appointments to OneNoteSummary
Working with your notebook on OneDriveViewing your notebook file on OneDriveRenaming your notebookSharing your notebookDeleting your notebookMoving your notebookWorking with your notebook on SharePointCreating a notebook in SharePointAdding a notebook to Microsoft TeamsRenaming a notebook in TeamsUnderstanding where your notebook in Teams is savedWorking with your notebook in TeamsConnecting sections of a notebook to a team channelShowing changes by changing the view in your notebookSummary
Printing your notebooks is a different experiencePrinting any document to OneNoteSending information to OneNote from your smartphoneSharing with OneNote from an iPhone or iPadSharing a picture or web page with OneNote from Android devicesUnderstanding the sharing of notebooks stored in Teams, SharePoint, or OneDriveSharing notebooks in TeamsSharing notebooks in SharePointSummary
Making OneNote a habitGetting others on board with OneNote as a habitReplacing other methodsStarting with one thingMoving to unconscious competenceUnconscious incompetenceConscious incompetenceConscious competenceUnconscious competenceSummary
Settings for your notebooks on your computer and other devicesSettings in OneNote on the computerAccessing the OneNote settings on your smartphone or tabletAccessing the settings in the OneNote web applicationActivating the Class NotebookWorking with Sticky Notes and Quick NotesUnderstanding Sticky Notes in OneNoteUnderstanding Quick NotesSummary
Exploring examples of notebooks used at workSmall business notebookProject notebookProfessional Development notebookPrograms notebookBoard Member notebookMaking a TOC for your notebookTouring my personal notebook examplesSummary
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Content preview from Work Smarter with Microsoft OneNote

Chapter 13: Making OneNote a Habit

Now that you have learned all the ins and outs of using OneNote, I would really like to take some time to encourage you to use it.

Just as breaking a bad habit is tough, it's equally hard to embrace and take on a new one. I recommend making OneNote a habit because, with full buy-in, it is a powerful tool. Using OneNote should be a regular part of your routine. Using it sporadically or applying it sometimes makes it another place to look for things, which could in fact add to your problems. Consistency is key to making anything a habit, and using OneNote for everything will ensure you reap the benefits.

In this chapter, we will cover the following topics: