Working with IBM Records Manager

276 Working with IBM Records Manager

14.1 Overview of disposition

Disposition defines what happens to records at the end of their retention period,

a process commonly referred to as

records scheduling in IBM Records Manager

terms.

14.1.1 Disposition options

You can dispose of a record in four ways in IBM Records Manager:

򐂰 Destroy (expunge)

Both the metadata and content of the records are to be deleted from the

existing business application and records management database. If the

record is physical, for example a paper record, destroy involves shredding or

burning of the record. The destruction of a physical record is the responsibility

of a Records Administrator.

򐂰 Accession (archiving)

Both the metadata and content are to be deleted from the system. However,

the history of the records information is passed to other records holding

authority, such as corporate archives.

򐂰 Review

The records are highlighted at the end of their life cycle. Records staff should

review the records and decide what to do with the records.

򐂰 Export

IBM Records Manager translates records into XML.

14.2 Disposing records using IBM Records Manager

You must dispose of records in IBM Records Manager manually. Part of

disposing records is to review the records that are eligible to be disposed.