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AI-Powered Project Management

Published by O'Reilly Media, Inc.

Intermediate content levelIntermediate

Essential prompting techniques to accelerate project success

Course outcomes

  • Understand the basics of generative AI and its capabilities
  • Learn how to create and manage effective meeting agendas
  • Explore generative AI for tracking meeting topics, decisions, and action items
  • Understand generative AI’s future trajectory and its implications for project management

Course description

Generative AI is revolutionizing all areas of work. This course will empower project managers with the skills to effectively integrate AI into their project management toolkit. It covers a wide range of topics, from writing effective prompts to managing meetings, planning, and writing communications with the aid of AI. It is a blend of theoretical presentations and practical exercises, ensuring that participants understand the concepts and apply them in real-world scenarios.

This course will teach attendees how to create and manage meeting agendas, define project scopes, break down complex tasks, and gather feedback using chatbots. Additionally, it delves into advanced topics such as risk management and analyzing issue logs. By the end of the course, project managers will be adept at using generative AI and applying it in their day-to-day work.

What you’ll learn and how you can apply it

  • The power of AI and its limitations.
  • How to use AI for tracking meeting topics, decisions, and action items.
  • Ways to use AI to define project scope.
  • Techniques for breaking down large projects (epics) into manageable stories.
  • How to create and use chatbot prompts to define acceptance criteria and dependencies.
  • How to prepare presentations, charts, and reports with AI's assistance.
  • How to use AI effectively in a retrospective.
  • How to analyze feedback at scale - applying sentiment analysis to convert qualitative feedback into quantitative metrics.
  • Ways to identify project risks and create mitigation strategies.
  • The future trajectory of AI and its implications for project management.

This live event is for you because...

  • You oversee and manage projects and are looking to enhance efficiency and effectiveness by integrating AI tools into your work.
  • You are a team leader, and you want to use AI to improve communication, planning, and decision-making analysis.
  • You are a business analyst who needs to understand and interpret project requirements and define scope.
  • You are responsible for the development and lifecycle of a product and want to use AI for planning, feedback collection, and risk management.
  • You are an agile coach or Scrum master who is looking for innovative tools to enhance team collaboration and sprint planning.
  • You work in consultancy and need efficient project planning, communication, and reporting tools.
  • You are keen to learn about AI and its application to project management.

Prerequisites

  • A computer set up with a ChatGPT account

Recommended follow-up:

Schedule

The time frames are only estimates and may vary according to how the class is progressing.

Introduction (5 mins)

Chatbot Bootcamp (25 mins)

  • Presentation: Fundamentals of Working With Chatbots (10 mins)
  • Exercise: Create a plan (5 mins)
  • Demo: The Repeat & Refine Technique (10 mins)

Managing Project Work (45 mins)

  • Presentation: Scoping and Breaking Down Work (20 mins)
  • Demo: Building A Knowledge Base (10 mins)
  • Exercise: Creating User Stories (5 mins)
  • Presentation: Working With Project Tools (10 mins)

Break (5 mins)

Meetings (15 mins)

  • Presentation: Using Chatbots In Meetings (5 mins)
  • Demo: Tracking Meetings (5 mins)
  • Exercise: Transcribing a Meeting (5 mins)

Writing - Part 1 (35 mins)

  • Demo: Reading Docs With AI Assistance (5 mins)
  • Presentation: Creating Presentations (15 mins)
  • Demo: Generating Slides With AI Assistance (10 mins)
  • Exercise: Write A Presentation (5 mins)

Break (5 mins)

Writing - Part 2 (10 mins)

  • Presentation: Writing Documents With AI Assistance (5 mins)
  • Demo: Creating Diagrams Using AI (5 mins)

Project Feedback (15 mins)

  • Presentation: Using AI In Retrospectives (5 mins)
  • Demo: Using AI To Analyze Feedback With Sentiment Analysis (10 mins)

Risk Management (15 mins)

  • Presentation: Managing Your Risk Log With AI (10 mins)
  • Demo: Mitigating Risks Using AI (5 mins)

What Next? (5 mins)

Going Further With AI (5 mins)

Your Instructor

  • David Griffiths

    David Griffiths founded HereScreen Ltd and is the author or coauthor of seven books, including Head First Android Development and The React Cookbook. David has also written for magazines about software development and created online training material.

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Skills covered

  • Project Management
  • Meetings