Open a Shared Workbook

If the local file is linked to a shared workspace, opening that file automatically connects to the SharePoint site and updates the local file. The user may have to sign on to the SharePoint site, and Excel displays the update status (Figure 2-9).

If the local workbook is not linked, or if the workbook is not stored locally, you can open the workbook from the SharePoint site. If you double-click on a workbook in the SharePoint site, Excel opens the workbook as Read-Only. To open the workbook for editing, select Edit from the pop-up menu on the site (Figure 2-10).

Note

Use sharepointobj. Files. Add to add files to an existing workspace. CreateNew always creates a new workspace (which isn’t always what you want).

How to do it

To open a workbook from a shared workspace in code, simply use the Workbooks collection’s Open method. For linked workbooks, use the local address of the file:

   Application.Workbooks.Open "ch02.xls"
Opening a workbook linked to a shared workspace

Figure 2-9. Opening a workbook linked to a shared workspace

Opening a shared workbook from the SharePoint site

Figure 2-10. Opening a shared workbook from the SharePoint site

For workbooks that aren’t stored locally, use the address of the workbook from the SharePoint site:

   Application.Workbooks.Open "http://excelnotebook.sharepointsite.com/" & _
     "ch02/Shared Documents/ch02.xls"

Multiple ...

Get Excel 2003 Programming: A Developer's Notebook now with the O’Reilly learning platform.

O’Reilly members experience live online training, plus books, videos, and digital content from nearly 200 publishers.