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iWork '05: The Missing Manual

Name: iWork '05: The Missing Manual
Author: Jim Elferdink
ISBN: 9780596553388

by Jim Elferdink

September 2005

Intermediate to advanced

408 pages

12h 52m

English

O'Reilly Media, Inc.

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iWork '05: The Missing Manual
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Copyright
The Missing Credits
About the AuthorAbout the Creative TeamAcknowledgementsThe Missing Manual Series
Introduction
IntegrationThe InspectorWhat's NewAbout This BookAbout the OutlineAbout → These → ArrowsThe Very BasicsAbout MissingManuals.comSafari Enabled
I. Pages
1. Creating a Basic Document
1.1. Creating a Document1.1.1. Creating and Printing a Really Simple Document1.2. Controlling the Document Window1.2.1. Using The Toolbar1.2.1.1. Customizing the toolbar1.2.2. Changing Your Page View1.3. Basic Editing in Pages1.3.1. Navigating Through Your Document1.3.1.1. The page organizer1.3.2. Inserting Text1.3.3. Deleting Text1.3.4. Making a Selection1.3.4.1. Using mass selection techniques1.3.4.2. Using keyboard selection techniques1.3.5. Cutting, Copying, and Pasting1.3.6. Using Drag-and-Drop Editing1.3.7. Undoing and Backing Up1.3.7.1. Backing up the previous version of a document
2. Formatting Your Document
2.1. Formatting Your Documents2.1.1. Character Formatting2.1.1.1. The OS X Font panel2.1.1.2. The Text Inspector2.1.1.3. The Format menu2.1.1.4. Paragraph formatting2.1.1.5. Alignment2.1.1.6. Line spacing2.1.1.7. Paragraph spacing2.1.1.8. Paragraph background color2.1.2. Line indents2.1.2.1. Tabs2.1.2.2. Setting tabs2.1.3. Layout and Section Formatting2.1.4. Document Formatting2.1.4.1. Page setup2.1.4.2. Page margins2.1.4.3. Facing pages2.1.4.4. Footnotes2.1.4.5. Hyphenate2.1.4.6. Ligatures2.1.4.7. Paragraph behavior2.2. Spell Checking2.2.1. Check Spelling as You Type2.2.2. Check Spelling in the Document or Selection2.2.3. Using Foreign-Language Dictionaries
3. Advanced Word Processing
3.1. Find & Replace3.1.1. Find3.1.2. Find & Replace3.1.2.1. Replacing text3.1.2.2. Replacing spaces3.1.2.3. Replacing invisible characters3.2. Creating and Using Styles3.2.1. Applying Styles3.2.2. Style Overrides3.2.3. Importing Styles3.2.4. Creating Styles by Example3.2.4.1. Modifying existing paragraph styles3.2.4.2. Creating new paragraph styles3.2.4.3. Modifying character styles3.2.4.4. Creating new character styles3.2.5. Finding and Copying Styles3.3. Using Lists and Outlines3.3.1. Creating and Customizing Lists3.3.1.1. Modifying and creating list styles3.3.1.1.1. Modifying list styles.3.3.2. Creating and Customizing Outlines3.3.2.1. Building an outline3.3.2.2. Modifying outline styles3.3.2.3. Creating a new outline style from scratch3.4. Creating Columns3.4.1. Using Layouts3.4.1.1. Layout breaks3.4.1.2. Adjusting the number of columns3.4.1.3. Adjusting column width3.4.1.4. Column breaks3.5. Working with Headers and Footers3.5.1. Adding Headers and Footers3.5.2. Dividing Your Document with Sections3.5.3. Inserting Section Breaks3.5.4. Auto-entry: Formatted Text Fields3.5.4.1. Adding page numbers to a header or footer3.6. Adding a Table of Contents3.6.1. Modifying a Table of Contents
4. Moving Beyond Text: Laying Out Pages
4.1. Templates: Ready-to-Use Page Designs4.1.1. Tour of a Template4.1.1.1. Adding template pages4.1.1.2. Adding your own words4.1.1.3. Adding pictures4.2. Building Pages with Objects4.2.1. Meet the Media Browser4.2.2. Inserting Fixed and In-line Objects4.2.2.1. Inline objects4.2.2.2. Fixed objects4.2.2.3. Converting object style4.2.3. Inserting Media4.2.4. Inserting Shapes4.2.4.1. The line shapes4.2.4.2. The geometric shapes4.2.4.3. The arrow shapes4.2.4.4. The quote bubble and text inside shapes4.2.5. Making Text Boxes or Sidebars4.2.5.1. Linking text boxes4.2.5.2. Formatting text boxes4.2.5.3. Adding columns to textboxes4.3. Working with Objects4.3.1. Selecting Objects4.3.2. Moving Objects4.3.3. Resizing Objects4.3.4. Aligning Objects4.3.4.1. Automatic alignment4.3.5. Distributing Objects4.3.6. Rotating Objects4.3.7. Wrapping Text Around Objects4.3.8. Masking Objects4.3.9. Arranging Objects4.3.9.1. Layering objects4.3.9.2. Grouping objects4.3.9.3. Locking objects4.3.10. Master Objects4.4. Modifying Objects4.4.1. Choosing Colors4.4.2. Using Colors4.4.3. Gradient Fills4.4.4. Filling with Images4.4.5. Adding Tinted Image Fills4.4.6. Adjusting Line Styles4.4.7. Adding Shadows4.4.8. Adjusting Opacity4.4.9. Adding Movies and Sound4.5. Hyperlinks and Bookmarks4.5.1. Adding Bookmarks4.5.2. Adding Web Page Links4.5.3. Adding Email Message Links

5. Building Tables and Charts
5.1. Making Tables5.1.1. Inserting In-line Tables5.1.2. Inserting Fixed Tables5.1.3. Setting Table Options5.1.4. Typing Into Tables5.1.5. Selecting Cells5.1.5.1. Moving cell content5.1.6. Adding and Deleting Rows and Columns5.1.6.1. Adding and deleting row and column headers5.1.7. Formatting Tables5.1.7.1. Adding backgrounds5.1.7.2. Formatting cell borders5.1.7.3. Resizing cells, rows, and columns5.1.7.4. Splitting and merging cells5.2. Creating Charts5.2.1. Chart Parts5.2.2. Choosing a Chart Type5.2.2.1. Column charts5.2.2.2. Stacked column charts5.2.2.3. Bar charts5.2.2.4. Stacked bar charts5.2.2.5. Line charts5.2.2.6. Area charts5.2.2.7. Pie charts5.2.2.8. Scatter charts5.2.3. Inserting Charts5.2.3.1. Entering data in the Chart Data Editor5.2.3.2. Copying spreadsheet data5.2.4. Formatting Charts5.2.4.1. The chart legend5.2.4.2. Changing colors5.2.4.3. Changing fonts5.2.4.4. Controlling chart elements5.2.4.5. Chart axes formatting5.2.4.6. Charts series formatting5.2.4.7. Formatting pie charts
6. Sharing Pages Documents
6.1. Printing Your Documents6.1.1. Page Setup6.1.2. The Print Window6.2. Faxing Pages Documents6.3. Importing Documents6.3.1. Importing Content as a PDF File6.4. Exporting Documents6.4.1. Exporting Plain Text6.4.2. Exporting RTF6.4.3. Exporting Microsoft Word6.4.4. Exporting PDF6.4.5. Exporting HTML
7. Streamline Your Projects—Creating Templates
7.1. Understanding Template Attributes7.2. Template Building Basics7.3. Modifying an Existing Template7.4. Creating Templates from Scratch7.4.1. Defining Text Styles7.4.2. Defining Object Styles7.4.2.1. Text boxes7.4.2.2. Shapes7.4.2.3. Tables7.4.2.4. Charts7.4.2.5. Images7.4.2.6. Movies7.4.3. Making Placeholders7.4.4. Building Multipage Templates7.5. Organizing Templates7.6. Sharing Templates7.6.1. Templates Online
II. Keynote 2
8. Planning and Creating Great Presentations
8.1. Planning the Presentation8.1.1. The Goals of Your Presentation8.1.2. Know Your Audience8.1.3. Tailor the Presentation to the Audience8.1.4. Outline the Presentation8.1.5. Build Your Presentation8.1.6. Practice8.1.7. Backup8.2. Delivering the Presentation8.2.1. Welcome Your Audience8.2.2. Introduce Your Presentation8.2.3. Making the Presentation8.2.4. Review8.2.5. Evaluating the Presentation8.2.5.1. Designing an evaluation form8.3. Presentation Hardware8.3.1. Laptops8.3.2. Projectors8.3.2.1. Choosing a projector8.3.2.2. Renting projectors8.3.2.3. Projection screens8.3.3. Remote Controls
9. Building a Basic Presentation
9.1. Finding Your Way Around Keynote9.1.1. Using the Notes Pane9.1.2. The Toolbar9.1.3. Adding Slides9.1.3.1. The slide organizer9.1.4. Working with the Navigator View9.1.4.1. Duplicating slides9.1.4.2. Organizing slides9.1.4.3. Deleting slides9.1.4.4. Skipping slides9.1.5. Working with the Outline View9.1.5.1. Organizing slides and bullets9.1.5.2. Entering text9.1.5.3. Checking your spelling9.1.5.4. Moving text and bullets9.1.5.5. Select multiple bullet points9.1.5.6. Printing the outline9.1.6. Using the Notes Field9.2. Creating a Basic Presentation
10. Laying Out Your Slides
10.1. Setting Up the Keynote Document10.2. Working with Objects10.3. Adding and Formatting Text Boxes10.3.1. Inserting Text Boxes10.3.2. Formatting Text10.3.2.1. The Font panel10.3.2.2. The Text Inspector10.3.2.3. The Format menu10.3.2.4. The ruler10.4. Inserting Photos and Other Graphics10.4.1. Using Photo Cutouts10.4.2. Inserting Regular Photos10.5. Inserting Shapes10.6. Inserting Tables and Charts10.7. Changing Slide Backgrounds10.8. Adding Slide Numbers10.9. Adding Movies10.10. Adding Sound to Your Slideshow10.10.1. Adding a Soundtrack10.10.2. Adding Sound to a Slide10.11. Adding Web Views10.12. Working with Hyperlinks10.12.1. Automatic Hyperlinks10.13. Adding Movement10.13.1. Adding Transitions10.13.2. Creating Object Builds10.13.2.1. Creating object builds10.13.2.2. Table builds10.13.2.3. Chart builds10.13.2.4. Controlling sounds and movies with builds
11. Sharing Your Presentations
11.1. Viewing Keynote Slideshows11.1.1. Presenting Normal Slideshows11.1.1.1. Setting slideshow preferences11.1.1.2. Setting up the presenter display11.1.1.3. Connecting a second display11.1.1.4. Connecting your audio output11.1.1.5. Connecting the remote control11.1.1.6. Playing the slideshow11.1.2. Creating Self-playing Slideshows11.1.3. Setting Up Hyperlinks-only Slideshows11.2. Printing Slides and Handouts11.3. Exporting to Other Formats11.3.1. Exporting to PowerPoint11.3.2. Exporting as a QuickTime Movie11.3.3. Exporting to Flash11.3.4. Exporting to PDF11.3.5. Exporting Slides as Image Files11.3.6. Importing PowerPoint or AppleWorks Presentations
12. Customizing Keynote
12.1. Keynote Theme Basics12.2. Importing Master Slides12.3. Modifying Master Slides12.4. Building Themes12.4.1. Defining Standard Object Styles12.4.2. Defining Standard Chart Styles12.4.3. Creating Photo Cutouts12.5. Saving Custom Themes12.6. Purchasing Themes
III. The Components of Mac OS X
A. Pages, Menu by Menu
A.1. The Pages MenuA.1.1. About PagesA.1.2. PreferencesA.1.3. Provide Pages FeedbackA.1.4. Register PagesA.1.5. ServicesA.1.6. Hide PagesA.1.7. Hide OthersA.1.8. Show AllA.1.9. Quit PagesA.2. The File MenuA.2.1. NewA.2.2. OpenA.2.3. Open RecentA.2.4. CloseA.2.5. SaveA.2.6. Save AsA.2.7. Revert to SavedA.2.8. ExportA.2.9. Save as TemplateA.2.10. Page SetupA.2.11. PrintA.3. The Edit MenuA.3.1. UndoA.3.2. RedoA.3.3. CutA.3.4. CopyA.3.5. PasteA.3.6. Paste and Match StyleA.3.7. DeleteA.3.8. Delete PageA.3.9. DuplicateA.3.10. Select AllA.3.11. Deselect AllA.3.12. FindA.3.13. SpellingA.3.14. Special CharactersA.4. The Insert MenuA.4.1. PagesA.4.2. Section BreakA.4.3. Page BreakA.4.4. Layout BreakA.4.5. Column BreakA.4.6. Date & TimeA.4.7. Page NumberA.4.8. Page CountA.4.9. Table of ContentsA.4.10. FootnoteA.4.11. BookmarkA.4.12. HyperlinkA.4.13. TextA.4.14. ShapeA.4.15. TableA.4.16. ChartA.4.17. ChooseA.5. The Format MenuA.5.1. FontA.5.2. TextA.5.3. TableA.5.4. ChartA.5.5. Copy Character StyleA.5.6. Copy (object) StyleA.5.7. Paste StyleA.5.8. Create New Paragraph Style From SelectionA.5.9. Import StylesA.5.10. MaskA.5.11. Reapply Defaults to ImageA.5.12. AdvancedA.6. The Arrange MenuA.6.1. Bring ForwardA.6.2. Bring to FrontA.6.3. Send BackwardA.6.4. Send to BackA.6.5. Align ObjectsA.6.6. Distribute ObjectsA.6.7. Flip HorizontallyA.6.8. Flip VerticallyA.6.9. LockA.6.10. UnlockA.6.11. GroupA.6.12. UngroupA.7. The View MenuA.7.1. Show/Hide Styles DrawerA.7.2. Show/Hide Page ThumbnailsA.7.3. Show/Hide LayoutA.7.4. Show/Hide RulersA.7.5. Show/Hide InvisiblesA.7.6. ZoomA.7.7. Show/Hide InspectorA.7.8. New InspectorA.7.9. Show/Hide ColorsA.7.10. Show/Hide Media BrowserA.7.11. Show/Hide ToolbarA.7.12. Customize ToolbarA.8. The Window MenuA.8.1. MinimizeA.8.2. Zoom WindowA.8.3. Bring All to FrontA.8.4. (Open Documents List)A.9. The Help MenuA.9.1. Pages HelpA.9.2. Pages SupportA.9.3. Pages Keyboard ShortcutsA.9.4. Pages User GuideA.9.5. iWork TourA.9.6. Pages on the Web
B. Keynote 2, Menu by Menu
B.1. Keynote MenuB.1.1. About KeynoteB.1.2. PreferencesB.1.2.1. GeneralB.1.2.2. RulersB.1.2.3. SlideshowB.1.2.4. Presenter DisplayB.1.3. Provide Keynote FeedbackB.1.4. Register KeynoteB.1.5. ServicesB.1.6. Hide KeynoteB.1.7. Hide OthersB.1.8. Show AllB.1.9. Quit KeynoteB.2. The File MenuB.2.1. NewB.2.2. OpenB.2.3. Open RecentB.2.4. CloseB.2.5. SaveB.2.6. Save AsB.2.7. Revert to SavedB.2.8. ExportB.2.9. Choose ThemeB.2.10. Save ThemeB.2.11. Page SetupB.2.12. PrintB.3. The Edit MenuB.3.1. UndoB.3.2. RedoB.3.3. CutB.3.4. CopyB.3.5. PasteB.3.6. Paste and Match StyleB.3.7. DeleteB.3.8. DuplicateB.3.9. Select AllB.3.10. Deselect AllB.3.11. FindB.3.12. SpellingB.3.13. Special CharactersB.4. The Insert MenuB.4.1. TextB.4.2. Line, Line With Arrowhead, Line With Two Arrowheads, Rectangle, Rounded Rectangle, Oval, Triangle, Right Triangle, Arrow, Double Arrow, Diamond, Quote BubbleB.4.3. TableB.4.4. ChartB.4.5. Web ViewB.4.6. Text HyperlinkB.4.7. ChooseB.5. The Slide MenuB.5.1. New SlideB.5.2. Skip Slide/Don't Skip SlideB.5.3. Expand, Expand AllB.5.4. Collapse, Collapse AllB.5.5. Go ToB.6. The Format MenuB.6.1. FontB.6.2. TextB.6.3. TableB.6.4. ChartB.6.5. Copy StyleB.6.6. Paste StyleB.6.7. MaskB.6.8. Reapply Master to Slide (or Selection)B.6.9. AdvancedB.7. The Arrange MenuB.7.1. Bring ForwardB.7.2. Bring to FrontB.7.3. Send BackwardB.7.4. Send to BackB.7.5. Align ObjectsB.7.6. Distribute ObjectsB.7.7. Flip HorizontallyB.7.8. Flip VerticallyB.7.9. LockB.7.10. UnlockB.7.11. GroupB.7.12. UngroupB.8. The View MenuB.8.1. Play SlideshowB.8.2. Navigator/Outline/Slide OnlyB.8.3. Show/Hide RulersB.8.4. Show/Hide NotesB.8.5. ZoomB.8.6. Show/Hide InspectorB.8.7. New InspectorB.8.8. Show/Hide ColorsB.8.9. Show/Hide Media BrowserB.8.10. Show/Hide ToolbarB.8.11. Customize ToolbarB.9. The Window MenuB.9.1. MinimizeB.9.2. Zoom WindowB.9.3. Bring All to FrontB.9.4. (Open Documents List)B.10. The Help MenuB.10.1. Keynote HelpB.10.2. Keynote SupportB.10.3. Keynote Keyboard ShortcutsB.10.4. Keynote User GuideB.10.5. iWork TourB.10.6. Keynote on the Web
C. Installing and Upgrading iWork
C.1. Installing iWorkC.1.1. Keeping iWork Up to DateC.1.2. Upgrading from the Original Keynote
D. iWork on the Web
D.1. Apple ResourcesD.2. Troubleshooting ResourcesD.2.1. Discussion ListsD.2.2. Keynote ResourcesD.3. Pages Resources
Index
About the Author
Colophon
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Content preview from iWork '05: The Missing Manual

Chapter 11. Sharing Your Presentations

Keynote's raison d'être is, of course, presenting—on a computer monitor or a projection screen, for an audience of one or a large crowd. Keynote provides several other ways of getting the word out, including printing and exporting your presentation in various file formats that can be opened by other programs or posted on a Web page. And since sharing should always be a two-way street, you'll also learn in this chapter how to import presentations created with PowerPoint or AppleWorks, so that you can continue editing within Keynote.

Viewing Keynote Slideshows

Keynote lets you present your slideshow in three different ways. Normal slideshows are those you control yourself, advancing each slide as you make your presentation to a group of people—a class, a board of directors, or a conference audience, for example. Self-playing slideshows don't require any assistance from you. They play on autopilot, advancing each slide—and often repeating the slideshow over and over. Hyperlinks-only slideshows depend on the viewer to click onscreen buttons as she works through the presentation. Just as you must design and lay out each of these slideshow varieties differently, their playback techniques differ as well. (See Section 11.1.3 for details on how to configure your slideshow so it operates in one of these three modes.)

Presenting Normal Slideshows

The easiest way to present a Keynote slideshow is right on your computer's screen—something you've probably been ...

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