book

Microsoft Outlook 2013 Plain & Simple

Name: Microsoft Outlook 2013 Plain & Simple
Author: Jim Boyce
ISBN: 9780735672802

by Jim Boyce

March 2013

Beginner

288 pages

7h 14m

English

Microsoft Press

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Dedication
1. About this book
A quick overviewA few assumptionsAdapting task procedures for touchscreensA final word (or two)
2. What’s new in Outlook 2013?
Using message list commandsWork with message list commandsWorking in the Reading paneEdit email in the reading paneUsing Calendar previewPreview Calendar items in the InboxWorking in the People HubView contacts in the People paneUsing the Weather barAdd a location to the Weather barWorking with cached Exchange modeConfigure offline cache
3. Getting started
Outlook 2013 at a glanceOverview of the Outlook program windowOverview of an Outlook item windowStarting and exiting OutlookStart OutlookExit OutlookExploring Outlook foldersUsing the folder paneUse the folder listWorking with Outlook itemsReview items in a folderOpen an itemSetting up email accountsAdd an email account by using AutoDiscoverAdd a POP or IMAP email account manuallyViewing items and foldersUse the Outlook Today viewUse the Change View menuSet the startup viewGetting help in Outlook 2013Use Outlook Help content
4. Writing and sending email
Writing an email messageAddress an email messageType your message subject and textWorking with the Address BookOpen the Address BookFind a name in the Address BookSend an email to a name in the Address BookWorking with contact groupsCreate a contact groupUse a contact groupChanging message textEdit your messageMove and copy message textFormatting message textUse a rich text or HTML message formatAdd formatting to a messageUsing signaturesCreate a signatureAssociate a signature with an email accountChoosing a signature for a messageWorking with HTML stationerySelect stationeryEdit stationerySending a file by emailInsert a pictureAttach a fileSending messages manuallyConfigure Outlook to not send messages automaticallySend and receive messages manuallyReviewing sent messages and draftsOpen the Sent Items folderOpen a message from the Drafts folder
5. Receiving and reading email
Receiving emailConfigure Outlook to retrieve email automaticallyRetrieve email manuallyReading emailLocate new messagesOpen message itemsManaging the Inbox folderDelete unneeded messagesSave important messagesPrint a copy of a messageWorking with attachmentsOpen an attachmentSave an attachmentReplying to and forwarding emailReply to an email messageForward an email messageHandling junk mailTurn on junk email filtersAdd to the junk mail senders listFine-tune the junk mail filterWorking with the Rules WizardCreate a rule based on a messageCreate a rule from scratchFollowing up on a messageFlag a message for follow-upSet follow-up flag status
6. Working with the People Hub
Working with social networking accounts and contactsAdd a social networking accountAdd a Facebook friend to the People HubAdding a new contactCreate a contact from an email messageUse the contact formInserting items into a contact recordAdd an Outlook itemAdd a fileViewing your contactsChoose a view of the People HubView contacts in the Address BookViewing contact status and activitiesView social network feeds and statusUse the Activities tabFinding a contactScroll through the Contacts folderUse Instant SearchUse the Advanced Find dialog boxMap a contactOrganizing your contactsUse foldersUse categoriesCustomizing People Hub and contact viewsFilter a viewView more fields in the contact formCommunicating with contactsSend a contact by emailPhone or IM a contact
7. Managing a calendar
Viewing your calendarUse the calendar views and Date NavigatorUsing the To-Do BarUse the To-Do BarAdding appointmentsAdd an appointment with the menuAdd an appointment right on the calendarAdding and modifying eventsAdd the eventModify an eventAdding meetingsCreate a meetingModifying meetings and tracking responsesEdit a meetingTrack attendee responsesInserting an Outlook item into a calendar itemAdd an Outlook itemAttaching a file or document to a calendar itemAttach a fileInserting the contents of a document into a calendar itemInsert contents of a documentInserting an Excel object into a calendar itemInsert a blank Excel objectSharing calendar informationForward a calendar itemForward an item as an iCalendar itemPrinting calendarsPrint your appointment calendarPrint a calendar item
8. Working with tasks
Working in the Tasks folderView and open tasksViewing tasksView tasks in the Tasks folderView tasks in the To-Do BarAdding tasksCreate a new taskSet or change task propertiesWorking with recurring tasksCreate a recurring taskModifying and updating a taskMark a task as completeSend a status report for an assigned taskInserting an Outlook item into a taskInsert an Outlook itemInserting a file into a taskInsert a fileAssigning a task to someone elseAssign a taskAccepting or rejecting assigned tasksAccept or reject an assigned task
9. Using alerts and mobile features
Setting up your mobile phone in Microsoft ExchangeAdd your mobile numberSetting up calendar alertsAdd calendar alertsSetting up mobile alerts for important messagesSet up mobile alerts

10. Using Outlook with SharePoint
Using SharePoint calendars with OutlookConnect a SharePoint calendar to OutlookCreate and edit SharePoint calendar items from OutlookUsing SharePoint contacts in OutlookConnect a SharePoint contact list to OutlookCreate contacts in a SharePoint list from OutlookUsing SharePoint document libraries in OutlookConnect a document library to Outlook
11. Using Lync with Outlook
Creating and joining Lync meetingsCreate an online meetingJoin a Lync meetingSetting Lync meeting optionsSet Online meeting optionsStarting an instant message conversationStart an IM conversation from an emailStart an IM conversation from the People HubStarting voice and video callsStart a voice callStart a video call
12. Managing items and folders
Using categoriesCategorize an itemAssign multiple categoriesAdding your own categoriesAdd categories to your category listRenaming and deleting categoriesRename a categoryDelete a categoryCreating search foldersCreate a custom search folderOrganizing with foldersCreate a new folderMove itemsCleaning up foldersUse the Mailbox Cleanup toolDeleting itemsDelete an itemEmpty the Deleted Items folder
13. Managing your Outlook files
Working with Outlook data filesCreate a new personal data fileConfigure Outlook for Cached Exchange ModeImporting and exporting itemsImport items into OutlookExport items from OutlookBacking up and restoring a data fileBack up Outlook dataRestore Outlook dataArchiving Outlook data filesSet the AutoArchive optionsArchive to an Outlook data file
14. Customizing Outlook
Using read and delivery receiptsUse read and delivery receipts on individual messagesChoosing message formatsSelect a format for a single messageSelect a default message formatSetting Calendar optionsSet the workweekAdd holidaysCustomizing the Folder paneShow or hide the Folder paneAdd or remove Folder pane itemsAdding Outlook folders and SharePoint sites to the Shortcuts pageAdd a shortcut group to the Folder paneAdd shortcuts to the Folder paneCustomizing the Outlook ribbonTurn tabs on or offAdd your own tabCustomizing the Quick Access ToolbarAdd a command to the Quick Access Toolbar
Index
About the Author
Copyright

Content preview from Microsoft Outlook 2013 Plain & Simple

Chapter 13. Managing your Outlook files

In this section:

When used without Microsoft Exchange Server, Microsoft Outlook 2013 stores your data—including all of your default and custom folders—in a personal folder file, or PST file. When used with Exchange, your mailbox resides on the server rather than on your computer. When you open Outlook, the program contacts the server to display your data.

Sometimes your computer can’t communicate with the server because the server is offline or because you are unable to connect to the network. In these situations, Outlook can use a set of offline folders stored in an offline folder file, ...

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Microsoft Outlook 2013 Plain & Simple

by Jim Boyce

Chapter 13. Managing your Outlook files

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