book

Microsoft Outlook 2016 Step by Step

Name: Microsoft Outlook 2016 Step by Step
Author: Joan Lambert
ISBN: 9780735699489

by Joan Lambert

February 2016

Beginner

592 pages

11h 42m

English

Microsoft Press

Read now

Unlock full access

Cover
Title Page
Copyright Page
Contents
Introduction
Who this book is forThe Step by Step approachDownload the practice filesEbook editionGet support and give feedbackErrata and supportWe want to hear from youStay in touch
Part 1: Get started with Outlook 2016
1. Outlook 2016 basics
Start OutlookWork in the Outlook user interfaceIdentify app window elementsWork with the ribbon and status barManage Office and Outlook settingsSkills reviewPractice tasksStart OutlookWork in the Outlook user interfaceManage Office and Outlook settings
2. Explore Outlook modules
Work in the Outlook app windowWork with itemsSwitch among modulesWork in the Mail moduleFolder Pane contentRibbon tabsContent area viewsMessage windowsWork in the Calendar moduleRibbon tabsCalendar item windowsWork in the People moduleRibbon tabsContact record windowsWork in the Tasks moduleRibbon tabsTask windowsSkills reviewPractice tasksExplore Outlook modules
Part 2: Manage email messages
3. Send and receive email messages
Create and send messagesCreate messagesTroubleshoot message addressingSave and send messagesAttach files and Outlook items to messagesDisplay messages and message attachmentsDisplay message contentDisplay attachment contentDisplay message participant informationRespond to messagesSkills reviewPractice tasksCreate and send messagesAttach files and Outlook items to messagesDisplay messages and message attachmentsDisplay message participant informationRespond to messages

4. Enhance message content
Personalize default message formattingApply thematic elements to individual messagesApply and change themesApply and change stylesCreate and use automatic signaturesIncorporate images in messagesChange message settings and delivery optionsSkills reviewPractice tasksPersonalize default message formattingApply thematic elements to individual messagesCreate and use automatic signaturesIncorporate images in messagesChange message settings and delivery options
5. Manage email security
Block unwanted messagesManage messages in the Junk Email folderConfigure junk email settings in your InboxConfigure junk email optionsIncrease email securityApply security measures to incoming messagesApply security measures to outgoing messagesConfigure Outlook to use a digital IDDigitally sign or encrypt messagesSkills reviewPractice tasksBlock unwanted messagesIncrease email security
6. Organize your Inbox
Display and manage conversationsArrange messages by specific attributesCategorize itemsOrganize messages in foldersSkills reviewPractice tasksDisplay and manage conversationsArrange messages by specific attributesCategorize itemsOrganize messages in folders
Part 3: Manage contacts
7. Store and access contact information
Save and update contact informationCreate and modify contact recordsCommunicate with contactsInitiate actions from contact recordsSelect message recipients from address booksDisplay different views of contact recordsPrint contact recordsSkills reviewPractice tasksSave and update contact informationCommunicate with contactsDisplay different views of contact recordsPrint contact records
8. Manage contact records
Create address booksImport and export contact recordsCreate contact groupsQuickly locate contact informationPersonalize electronic business cardsSkills reviewPractice tasksCreate address booksImport and export contact recordsCreate contact groupsQuickly locate contact informationPersonalize electronic business cards
Part 4: Manage appointments and tasks
9. Manage scheduling
Schedule appointments and eventsConvert calendar itemsConfigure calendar item optionsSchedule and change meetingsRespond to meeting requestsDisplay different views of a calendarSkills reviewPractice tasksSchedule appointments and eventsConvert calendar itemsConfigure calendar item optionsSchedule and change meetingsRespond to meeting requestsDisplay different views of a calendar
10. Manage your calendar
Define your available timeConfigure time zonesWork with multiple calendarsConnect to other calendarsManage the display of multiple calendarsShare calendar informationShare calendars with co-workersShare calendar information outside of your organizationPrint a calendarSkills reviewPractice tasksDefine your available timeConfigure time zonesWork with multiple calendarsShare calendar informationPrint a calendar
11. Track tasks
Create tasksCreate task itemsCreate tasks from Outlook itemsManage tasksUpdate tasksRemove items from your task listManage task assignmentsAssign tasks to other peopleRespond to task assignmentsDisplay different views of tasksDisplay tasks in the Tasks moduleDisplay tasks in other modulesSkills reviewPractice tasksCreate tasksManage tasksManage task assignmentsDisplay different views of tasks
Part 5: Maximize efficiency
12. Manage window elements
Personalize the Outlook app windowConfigure the Folder PaneConfigure the Navigation BarDisplay module peeksConfigure the Reading PaneCustomize the Quick Access ToolbarCustomize the ribbonCustomize user interface fontsSkills reviewPractice tasksPersonalize the Outlook app windowCustomize the Quick Access ToolbarCustomize the ribbonCustomize user interface fonts
13. Customize Outlook options
Configure general Office and Outlook optionsConfigure message optionsCompose messagesOutlook panesMessage arrivalConversation Clean UpReplies and forwardsSave messagesSend messagesMailTipsTrackingMessage formatOtherConfigure calendar optionsConfigure contact and task optionsGroup optionsContact optionsTask optionsConfigure search and language optionsConfigure advanced optionsManage add-ins and security optionsManage add-insConfigure Trust Center optionsSkills reviewPractice tasksConfigure Outlook options (all topics)Manage add-ins and security options
14. Manage email automatically
Automatically reply to messagesCreate rules to process messagesManage messages by using Quick StepsSkills reviewPractice tasksAutomatically reply to messagesCreate rules to process messagesManage messages by using Quick Steps
Appendix A. Get connected
Start the connection processConfigure a connection automaticallyConfigure a connection manuallyManage existing connections
Appendix B. Keyboard shortcuts
Outlook 2016 keyboard shortcutsCreate Outlook items or filesNavigate in OutlookUse the Outlook Backstage viewLocate Outlook itemsManage Outlook itemsManage and format item contentWork with the Mail module and email messagesWork with the Calendar module and calendar itemsWork with the People module and contact recordsWork with the Tasks module and tasksSend and receive informationUse development toolsOffice 2016 keyboard shortcutsDisplay and use windowsUse dialog boxesUndo and redo actionsNavigate the ribbonMove around in text or cellsMove around in and work in tablesAccess and use panes and galleriesAccess and use available actionsFind and replace content (when editing)Use the Help window
Glossary
Index
About the author
Acknowledgments
Survey

Content preview from Microsoft Outlook 2016 Step by Step

14. Manage email automatically

In this chapter

Automatically reply to messages

Create rules to process messages

Manage messages by using Quick Steps

Practice files

No practice files are necessary to complete the practice tasks in this chapter.

To more easily manage information you receive through email, you can specify how Outlook 2016 alerts you to and processes incoming messages. When you travel or will be unavailable to respond to incoming ...

Become an O’Reilly member and get unlimited access to this title plus top books and audiobooks from O’Reilly and nearly 200 top publishers, thousands of courses curated by job role, 150+ live events each month,
and much more.

Read now

Unlock full access

More than 5,000 organizations count on O’Reilly

O’Reilly covers everything we've got, with content to help us build a world-class technology community, upgrade the capabilities and competencies of our teams, and improve overall team performance as well as their engagement.

Julian F.

Head of Cybersecurity

I wanted to learn C and C++, but it didn't click for me until I picked up an O'Reilly book. When I went on the O’Reilly platform, I was astonished to find all the books there, plus live events and sandboxes so you could play around with the technology.

Addison B.

Field Engineer

I’ve been on the O’Reilly platform for more than eight years. I use a couple of learning platforms, but I'm on O'Reilly more than anybody else. When you're there, you start learning. I'm never disappointed.

Amir M.

Data Platform Tech Lead

I'm always learning. So when I got on to O'Reilly, I was like a kid in a candy store. There are playlists. There are answers. There's on-demand training. It's worth its weight in gold, in terms of what it allows me to do.

Mark W.

Embedded Software Engineer

Publisher Resources

ISBN: 9780735699489Purchase book

Cloud Computing

Data Engineering

Data Science

AI & ML

Programming Languages

Software Architecture

IT/Ops

Security

Design

Business

Soft Skills

Microsoft Outlook 2016 Step by Step

by Joan Lambert

14. Manage email automatically

Become an O’Reilly member and get unlimited access to this title plus top books and audiobooks from O’Reilly and nearly 200 top publishers, thousands of courses curated by job role, 150+ live events each month,
and much more.