book

Microsoft® Outlook® 2010 Plain & Simple

Name: Microsoft® Outlook® 2010 Plain & Simple
Author: Jim Boyce
ISBN: 9780735647381

by Jim Boyce

June 2010

Beginner

272 pages

7h 10m

English

Microsoft Press

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Acknowledgments
1. Introduction: About This Book
No Computerspeak!Useful TasksAnd the Easiest Way to Do ThemA Quick OverviewA Few AssumptionsA Final Word (or Two)
2. What’s New in Outlook 2010?
A New InterfaceUse the RibbonThe Navigation PaneBackstageViewsE-mail ChangesConversations and Quick StepsExchange Server AdditionsCalendar ChangesMeeting PreviewEasy Meeting CreationPeople and PresencePresenceThe People PaneSearchMobilityUse Text AlertsSend a Text Message
3. Getting Started
Outlook 2010 at a GlanceOverview of the Outlook Program WindowOverview of an Outlook Item WindowStarting and Exiting OutlookStart OutlookExit OutlookExploring Outlook FoldersUse the Navigation PaneUse the Folder ListWorking with Outlook ItemsReview Items in a FolderOpen an ItemSetting Up E-Mail AccountsImport E-Mail AccountsAdd an E-Mail Account ManuallyImporting Data from Another ProgramRetrieve Internet Mail and AddressesRetrieve Data from Another ProgramViewing Items and FoldersUse the Outlook Today ViewUse the Current View MenuSet the Startup ViewGetting Help in Outlook 2010Use Outlook Help Content
4. Writing and Sending E-Mail
Writing an E-Mail MessageAddress an E-Mail MessageType Your Message Subject and TextWorking with the Address BookOpen the Address BookFind a Name in the Address BookE-Mail a Name in the Address BookWorking with Contact GroupsCreate a Contact GroupUse a Contact GroupChanging a Message Before SendingEdit Your MessageMove and Copy Message TextFormatting Message TextUse a Rich Text or HTML Message FormatAdd Formatting to a MessageUsing SignaturesCreate a SignatureChoose a SignatureWorking with HTML StationerySelect StationeryEdit StationeryE-Mailing a FileInsert a PictureAttach a FileSending MessagesPlace a Message in the OutboxTransmit E-Mail Messages ManuallyReviewing Sent Messages and DraftsOpen the Sent Items FolderOpen the Drafts Folder
5. Receiving and Reading E-Mail
Receiving E-MailRetrieve E-Mail AutomaticallyRetrieve E-Mail ManuallyReading E-MailLocate New MessagesOpen Message ItemsManaging the Inbox FolderDelete Unneeded MessagesSave Important MessagesPrint a Copy of a MessageWorking with AttachmentsOpen an AttachmentSave an AttachmentReplying To and Forwarding E-MailReply To an E-Mail MessageForward an E-Mail MessageHandling Junk MailTurn On Junk E-Mail FiltersAdd to the Junk Mail Senders ListFine-Tune the Junk Mail FilterWorking with the Rules WizardCreate a Rule Based on a MessageCreate a Rule from ScratchFollowing Up on a MessageFlag a Message for Follow-UpSet Follow-Up Flag Status
6. Using RSS Feeds in Outlook
Adding RSS FeedsAdd an RSS Feed ManuallyViewing RSS FeedsManaging FoldersRename an RSS FolderUse a Different Folder (Change Folder Location)Managing MessagesMark and Unmark RSS MessagesMove Messages Between FoldersDownload a Full Article
7. Working with Contacts
Adding a New ContactCreate a Contact from an E-Mail MessageUse the Contact WindowInserting Items into a Contact RecordAdd an Outlook ItemAdd a FileViewing Your Contacts FolderUse the Contacts FolderAdd a Contact in the Address BookViewing Contact InformationPrint Contact InformationUse the Activities TabDisplay a MapUpdating an Existing ContactUse the Contacts FolderFinding a ContactScroll Through the Contacts FolderUse Instant SearchUse the Advanced Find Dialog BoxOrganizing Your ContactsUse FoldersUse CategoriesCustomize ViewsCommunicating with ContactsE-Mail a ContactTelephone a ContactScheduling Meetings and Tasks for a ContactRequest a Meeting with a ContactSharing Contact InformationForward a Contact Item
8. Managing a Calendar
Viewing Your CalendarUse the Date NavigatorUse the Calendar ViewUse the To-Do BarAdding an AppointmentAdd an Appointment with the MenuAdd an Appointment Right on the CalendarAdding an EventDescribe the EventChange the Event’s Scheduled DateSetting Up a MeetingCreate a Meeting in a Block of TimeChange the Meeting Date and TimeUpdating Calendar InformationChange an AppointmentUpdate Event InformationReschedule a MeetingInserting Items, Objects, and Files in a Calendar ItemAdd an Outlook ItemAdd a FileAdd an Object from a FileWorking with RemindersAdd or Change a ReminderSharing Calendar InformationForward a Calendar ItemForward an Item As iCalendarPrinting CalendarsPrint your Appointment CalendarPrint a Calendar Item
9. Working with Tasks
Viewing Your TasksOpen the Task Item WindowUse the Task ListUse the Task List in the CalendarAdding a TaskSet the Task Name and Due DateSet or Change Task PropertiesWorking with Recurring TasksCreate a Recurring TaskModifying and Updating a TaskMark a Task As CompleteDelete a Completed TaskSend a Status Report for an Assigned TaskInserting Items into a TaskAdd an Outlook ItemAdd a FileAssigning a Task to Someone ElseAssign a TaskAccept or Reject an Assigned TaskSharing Task InformationPrint a Task ListPrint a Task ItemForward a Task

10. Using Alerts and Mobile Features
Configuring Mobile Alert Settings for Exchange Server AccountsSetting Up Calendar AlertsSetting Up Mobile Alerts for Important MessagesSetting Up a Text Messaging ServiceAdd an Outlook Mobile Service AccountSending Text Messages from OutlookSending Mobile Alerts from OutlookSet Up a Mobile Calendar SummarySet Up Mobile RemindersConfigure Message Forwarding
11. Using Outlook with SharePoint and OCS
Adding SharePoint Calendars to OutlookConnect a SharePoint 2010 Calendar to OutlookConnect a SharePoint 2007 Calendar to OutlookCreate SharePoint Calendar Items in OutlookUsing SharePoint Contacts in OutlookConnect a SharePoint 2010 Contact List to OutlookCreate a Contact in a SharePoint List from OutlookUsing SharePoint Document Libraries in OutlookUsing the People PaneViewing Online StatusTurn On Presence DisplayView AvailabilityCommunicating with Others from OutlookStart an Instant Messaging SessionStart a Voice Call
12. Managing Items and Folders
Using CategoriesCategorize an ItemAssign Multiple CategoriesAdd Categories to Your Category ListRename a CategoryDelete a CategoryUsing Search FoldersUse an Existing Search FolderCreate a Custom Search FolderModify a Search FolderOrganizing with FoldersCreate a New FolderMove Items to a FolderMove Items Without DraggingCleaning Up FoldersUse the Mailbox Cleanup ToolDeleting ItemsDelete an ItemEmpty the Deleted Items Folder
13. Managing Your Outlook Files
Working with Outlook Data FilesCreate a New Data FileImporting and Exporting ItemsImport Items into OutlookExport Items from OutlookBacking Up and Restoring a Data FileBack Up Outlook DataRestore Outlook DataArchiving Outlook Data FilesSet the AutoArchive OptionsArchive to an Outlook Data FileWorking with Offline FoldersConfigure Outlook for Cached Exchange Mode
14. Customizing Outlook
Using Read and Delivery ReceiptsUse Read and Delivery Receipts on Individual MessagesChoosing Message FormatsSelect a Format for the Open MessageSelect a Default Message FormatSetting Calendar OptionsSet the Work WeekAdd HolidaysCustomizing the Navigation PaneShow or Hide the Navigation PaneAdd a Shortcut Group to the Navigation PaneDrag Items to Create ShortcutsAdd Shortcuts to Non-Outlook ItemsCustomizing the Outlook RibbonTurn Tabs On or OffAdd Your Own TabCustomizing the Quick Access Toolbar
A. About the Author
Index
About the Author
Copyright

Content preview from Microsoft® Outlook® 2010 Plain & Simple

Chapter 8. Managing a Calendar

In this section:

The Microsoft Outlook 2010 calendar simplifies the burden of keeping and maintaining a schedule of meetings, appointments, events, and tasks. At a glance, you can quickly see your agenda in daily, weekly, or monthly views. With Outlook, you won’t have any excuses for missing a lunch date or forgetting a meeting.

Outlook enables you to keep track of recurring meetings or events so that you don’t have to manually enter these items each time they take place. For example, you might ...

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Microsoft® Outlook® 2010 Plain & Simple

by Jim Boyce

Chapter 8. Managing a Calendar

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