book

Microsoft: Word 2013 Plain & Simple

Name: Microsoft: Word 2013 Plain & Simple
Author: Jay Freedman
ISBN: 9780735672925

by Jay Freedman

March 2013

Beginner

272 pages

13h 19m

English

Microsoft Press

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Dedication
Acknowledgments
1. About this book
What do you want to do?A quick overviewA few assumptionsAdapting task procedures for touchscreensA final word
2. Introducing Word 2013
What’s new in Word 2013Starting the Word programUse the Word shortcut in Windows 7Use the Word shortcut in Windows 8Use a document’s iconExploring the ribbonFind common commandsUse a contextual tabHide the ribbonUsing the Quick Access ToolbarAdd a command to the toolbarRemove a command from the toolbarSwitching viewsUse the View tab on the ribbonUsing built-in keyboard shortcutsUse keyboard shortcutsOpening documentsOpen a document from the Backstage viewEditing a PDF documentOpen a PDF file in WordGetting information about a documentUse the Info pageSaving documentsSave a document for the first timeSave a new versionExporting a document to other file typesExport to PDF or XPS formatChange the file typeRecovering lost workConfigure AutoRecoverOpen unsaved documentsUsing the Read ModeNavigate in Read ModeExpand objectsManaging your online accountsSign in to a user accountConnect to online servicesPrinting a documentChoose a printerPrint part of a documentPrint a bookletFinding help in WordUse the Help feature in WordFinding help on the Internet
3. Creating and revising documents
Starting a new documentEnter text in a new blank documentStart with a templateSelecting textSelect text by using the mouseSelect by using the keyboardInserting and overtyping textSwitch between Insert and OvertypeCopying and moving ItemsCopy or cut an itemPaste an itemUse Paste SpecialManaging the Office clipboardPaste from the Office clipboardUndoing mistaken actionsUndo one or more actionsNavigating a document in the Navigation paneUse the headings listUse thumbnailsNavigating by using the search featureUse search resultsUse the Advanced Find dialogReplacing existing textReplace textReplace formattingUsing wildcard find and replaceUse wildcards in a Find expressionUse wildcards in a Replace expressionOrganizing topicsCollapse and expand headingsOrganize in Outline view or in the Navigation paneInserting built-in building blocksSelect a building block from a galleryCreating your own building blocksCreate and save a building blockManaging building blocksUse the Building Block Organizer
4. Correcting and improving the text
Correcting a spelling or grammar errorSelect a suggested correctionAdd a word to the custom dictionaryRunning a manual spelling or grammar checkUse the spelling and grammar panesMarking text to ignore spellingIgnore a spelling errorRecheck the documentAdding common misspellings to AutoCorrectAdd a spelling correction to AutoCorrectSet AutoCorrect optionsUsing AutoCorrect entries as shortcutsBuild a custom AutoCorrect entrySetting AutoFormat optionsExplore the AutoFormat As You Type optionsPerform a manual AutoFormatGetting definitions and synonymsGet a definition from Encarta DictionaryGet a definition from another dictionaryGet a synonym on the shortcut menuGet a synonym from the ThesaurusCounting wordsShow the word count on the status barOpen the word count dialog boxFinding a translationChoose translation languagesTranslate selected textUse the Mini TranslatorChanging the proofing language of textSet the proofing languageDownload a proofing packageMark text for no proofing
5. Formatting text for best appearance
Formatting with stylesRecognize kinds of stylesApply a paragraph style from the Styles galleryApply a character style from the Styles galleryCreating and modifying stylesModify an existing style by exampleModify an existing style by using a dialog boxCreate a new style by exampleCreate a new style by using a dialog boxUsing the Styles paneSet the Styles pane optionsSelect all text that has the same styleChanging the character formatting of textFormat text by using ribbon buttonsApplying highlightingHighlight some textUsing the Format PainterCopy formatting to another locationChanging paragraph alignment and indentsChange alignment and indents on the ribbon and rulerChange alignment and indents in the Paragraph dialog boxChanging line and paragraph spacingChange spacing between lines within a paragraphChange spacing between paragraphsControlling line and page breaksFix unwanted page breaksPrevent hyphenationAdding borders and shadingAdd borders and shading by using ribbon buttonsUse the Borders And Shading dialog boxBuilding a bulleted or numbered listApply bullets or numberingChanging the bullets or numberingSelect from the Bullet LibrarySelect from the Numbering LibraryChanging numbering valuesInclude unnumbered paragraphs in a listRestart numberingUsing multilevel numbered headingsUse a multilevel list styleCustomize a multilevel list styleRevealing existing formattingUse the Reveal Formatting paneUse the Style Inspector
6. Building impressive documents
Inserting a section breakCreate a new sectionChange the section start typeInserting headers and footersInsert a built-in header, footer, or page numberEdit an existing header or footerChoosing page size and marginsChoose a page sizeChoose page marginsChanging the page orientationSelect an orientationCreate a portrait header on landscape pagesChanging the number of columnsSet up a multicolumn sectionSpan a heading across multiple columnsApplying a border around a pageFormat a line borderInsert an art borderInserting a cover pageInsert a built-in cover pageWorking with the Normal templateLocate the User Templates folderFinding and downloading templatesGet templates from Office.comCustomizing an existing templateOpen a template for editingModify and save the templateDesigning a templateCreate a new templateBasing a new document on a custom templateUse a custom templateDesigning a template for two-sided printingTurn on mirror marginsInsert odd and even headers and footersUsing themes and style setsSelect a built-in themeModify a theme’s fonts, colors, and effectsApply a style set
7. Making layouts with tables and text boxes
Inserting tab stops on the rulerSet a custom tab stopInserting a simple tableUse the Table buttonInsert a quick tableCopying an Excel table into WordPaste a table from ExcelConverting text to a table and back againConvert text to a tableConvert a table to textSetting tab atops in table cellsSet a tab stop in a tableAdding and deleting rows and columnsAdd rows at the bottom of a tableAdd rows or columns anywhere in a tableDelete rows or columnsResizing rows and columnsDrag row and column bordersMake columns of equal widthsSetting table alignmentChoose a table alignmentSetting table text wrappingWrap text around a tableMerging and splitting cellsMerge cellsSplit cells apartSetting cell alignment and directionAlign text in cellsChange text directionRepeating header rowsMake header rows repeatUsing table styles for uniform appearanceApply a built-in table styleCreate a table styleInserting text boxesInsert a built-in text boxDraw a text box and add textLinking a chain of text boxesLink a text box to another text box
8. Managing data in documents
Using the Field dialog boxInsert a field by using the dialog boxInserting fields from the keyboardInsert a field from the keyboardToggling field codes and updating fieldsShow and hide field codesUpdate fieldsControlling field formatting by using switchesFormat a numeric fieldFormat a date fieldFormat a text fieldInserting Page and Date fields by using shortcutsInsert a Page fieldInsert a Date fieldUsing bookmarksInsert a bookmarkInserting hyperlinksLink to a location within your documentLink to a different document or webpageRepeating information by using cross-referencesInsert a cross-referenceInserting content controlsSelect and insert a content control typeChange the placeholder text for a content controlSet the properties for a content controlGrouping content controls for a formInsert a group content controlUsing document propertiesInsert a document property content controlSorting a listPrepare a list of names for sortingSort the selected text

9. Formatting reports and formal documents
Making a different first page header or different odd and even pages headerCreate the main headerTurn on different headersUnlinking a headerUnlink a headerExtracting text for a header or footer from body textCreate and apply a custom styleInsert a StyleRef FieldInserting a watermarkAdd a built-in watermarkAdd a custom text watermarkAdd a custom picture watermarkAdding footnotes and endnotesAdd a footnote or endnoteChange the format of footnotes and endnotesGenerating a table of contentsCheck the headingsInsert a table of contentsUse TC fields for special entriesUpdating a table of contentsUpdate page numbers only or the entire table of contentsModifying table of contents stylesChange the formatting of the table entriesUsing multiple tables of contentsMark part of the document for a table of contentsMake a table of contents for part of the documentIndexing a documentMark index entriesInsert an indexUsing multiple indexesMake indexes for different parts of a documentMake indexes for different kinds of entriesMaking tables of tables and tables of figuresInsert captionsInsert a table of tables or figuresCreating a bibliographyChoose a citation styleAdd a sourceAdd a placeholderManage sourcesInsert a bibliography
10. Making pictures work for you
Choosing illustration typesInserting a picture from your computerChoose a picture file on diskInserting an online pictureFind a picture or clip artGet a picture from SkyDrive or FlickrInserting online videoFind a video clipInserting a screenshotCopy an entire windowSelect part of the screenPositioning pictures on the pageChoose the layout optionAlign pictures and textResizing a pictureDrag the sizing handlesSet the size numerically on the ribbonCropping a pictureRemove unwanted parts of a pictureCrop to a shapeReplacing a pictureChoose a different pictureChanging the appearance of a pictureCorrect the color balanceRecolor the pictureRemoving the background from a pictureRemove the backgroundApplying special effectsChoose an artistic effectSetting a transparent colorSelect a color to make it transparent
11. Adding your own artwork
Inserting a shapeDraw a shapeChanging the appearance of a shapeChange a shape’s outline and fillAdd text to a shapeGroup multiple shapesEdit points in a shapeBuilding charts to display dataInsert a chartChange a chart’s appearanceCreating SmartArt diagramsInsert a diagramFormat a diagramChange a diagram’s type or dataAdding WordArt effectsInsert WordArtFormat WordArt
12. Mailing paper or pixels
Printing a single envelopeAddress an envelope and printChange envelope size and print optionsPrinting multiple copies of an envelopeAdd an envelope to a documentPrint the envelopeChanging envelope address formattingAdd direct formatting to one addressModify the Envelope Address styleCreating mailing labels and business cardsPrint one label or a full page of labelsPrint a page of business cardsPrint a page of different labelsSending a document by emailSend a document as an attachmentStarting a mail mergeCreate the main documentSelect the merge typeChoosing the recipientsSelect a data sourceEdit the list of recipientsAdding merge fieldsInsert merge fields in the documentAdding information with rulesModify the merge with rulesFinishing the mergeMerge to special outputs
13. Reviewing documents
Adding commentsInsert a commentReply to a commentShowing and hiding commentsView all markupView simple markupTracking changesTurn on Track ChangesShowing and hiding tracked changesView all markup or simple markupDisplay the Reviewing paneSetting options for Track ChangesLock trackingSet common options and advanced optionsAccepting and rejecting changesAccept or reject changesComparing reviewed versionsSet up a comparisonView the results of comparing documentsMerging reviewed versionsMerge reviews
14. Sharing and coauthoring in Word
Exploring Word Web AppOpen or create a document in Word Web AppRead in Word Web AppEdit in Word Web AppSwitch to Word on your computerSharing with SkyDriveShare files in SkyDriveWorking with coauthorsView the list of active authorsView changes made by other authorsTalking to your coauthorsContact a coauthorBlogging with WordSet up a blog accountPost a blog entryPresenting a document onlinePost or send invitationsStart the presentation
15. Ensuring privacy and security
Viewing the Word 2013 Trust CenterOpen the Trust Center settings pageChanging which files open in Protected ViewExit Protected ViewChange the Protected View settingsChange the File Block settingsEnable Protected View for specific filesAdding trusted locations and trusted publishersTrust a file locationTrust a publisherSetting privacy optionsControl how Word uses the InternetChange privacy settings for documentsUsing the Document InspectorInspect a documentProtecting a document by using a passwordSet a password to open or editRestricting editing and formattingLimit formatting to selected stylesLimit the type of editingMarking a document as read-only or finalMake a document read-only recommendedMark a document as finalAdding a digital signatureAdd a digital signature to a document
16. Installing and using Apps for Office
Adding an app from the Office StoreVisit the Office StoreInstall an App for OfficeManage Apps for OfficeUsing an app in a documentActivate an app
17. Customizing Word
Customizing the screenShow or hide items on the status barShow or minimize the ribbonShow or hide white spaceCustomizing the keyboardAssign a keyboard shortcut to a commandAssign a shortcut to a symbolCustomizing the Quick Access ToolbarAdd a ribbon item to the Quick Access ToolbarAdd other items to the Quick Access ToolbarCreating a custom tab or group on the ribbonInsert a new custom tabInsert a new custom groupAdding tools to a custom groupAdd a tool to a groupSetting general optionsSet options on the General tabControlling what is displayed and printedShow or hide information on screen and on paperSetting spelling and grammar optionsChange the behavior of the spelling checkerAdd a custom dictionaryChanging the default file format for saving documentsSet a default file formatSet default file locationsWorking with advanced optionsEnable and disable editing featuresChange options related to picturesChange options related to fieldsControl screen and printing behaviorControl opening and saving behaviorSet file locationsManaging stylesSet the recommended order of stylesRecording macrosStart and stop the macro recorderPlay back a macro
A. About the author
Index
About the Author
Copyright

Content preview from Microsoft: Word 2013 Plain & Simple

Chapter 4. Correcting and improving the text

In This section:

Correcting a spelling or grammar error
Running a manual spelling or grammar check
Marking text to ignore spelling
Adding common misspellings to AutoCorrect
Using AutoCorrect entries as shortcuts
Removing AutoCorrect entries
Setting AutoFormat options
Getting definitions and synonyms
Counting words
Finding a translation
Changing the proofing language of text

Preventing or correcting any spelling and grammar errors is an important factor in effective writing. Microsoft Word 2013 has several tools to help you review and revise your text, including automatic correction of common typing mistakes, a spelling dictionary that can even suggest when you might have used the wrong word, and a grammar checker ...

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Microsoft: Word 2013 Plain & Simple

by Jay Freedman

Chapter 4. Correcting and improving the text

Become an O’Reilly member and get unlimited access to this title plus top books and audiobooks from O’Reilly and nearly 200 top publishers, thousands of courses curated by job role, 150+ live events each month,
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