Office 2007 For Dummies®

Chapter 13. Organizing E‐Mail with Outlook

In This Chapter

• Configuring e‐mail account settings

• Creating e‐mail

• Adding file attachments

• Formatting e‐mail text

• Reading e‐mail

• Deleting e‐mail

Microsoft Outlook is the personal organizer portion of Office 2007, able to handle information such as your appointments, names and addresses of important people, and list of to‐do tasks. However, one of the most popular uses for Outlook is reading, writing, and organizing your e‐mail.

Configuring E‐Mail Settings

The first time you run Outlook, you'll need to configure your e‐mail account information. To retrieve e‐mail from your account within Outlook, you need to know the following:

• Your name

• The username of your e‐mail account, which might be JSmith (for Joe Smith)

• Your e‐mail address (such as [e-mail])

• Your e‐mail account password

• Your e‐mail account type (either POP3 or IMAP)

• Your incoming mail server name (such as pop.microsoft.com)

• Your outgoing mail server name (such as smtp.microsoft.com)

Outlook can often recognize many popular e‐mail accounts such as HotMail, but if Outlook can't set up your e‐mail account automatically, you will need to ask your Internet service provider (ISP) for all of these details.

Configuring an e‐mail account the first time you run Outlook, follow these steps:

1. Load Outlook.

   A dialog box appears, letting you know Outlook is preparing to configure your e‐mail account settings.

2. Click Next.

   The Account Configuration dialog box appears, as shown in Figure 13-1 .

   Figure 13.1.  ...