Outlook 2000 in a Nutshell

Name

Notes → Actions Menu

Synopsis

In contrast to the same menu in Mail or Contacts, the Notes → Action menu (see Figure 10-1) is sparse. There are only two commands: New Note and Forward. The simplicity of this menu is due to the fact that each note has a command menu, which enables you to assign a contact or category, change the background color, and save in an alternate format.

Figure 10-1. Notes → Action menu

Actions → New Note

There are several ways to create a note in Outlook:

• Select the Notes icon from the Outlook Task Bar, and choose Actions → New Note (Ctrl+N).

• From any Notes view, click the New Note icon on the standard toolbar. Alternatively, right-click an empty area in the Notes view pane and select New Note from the context menu displayed.

• Open an existing note. Select New Note from the form’s command menu (see Figure 10-3).

• Double-click anywhere in the open space of the notes view.

• Use the global Outlook keyboard shortcut Ctrl+Shift+N; this shortcut will create a new note from any Outlook component. (This is the equivalent of selecting File → New → Note.)

A new blank note is shown in Figure 10-2. The bottom status bar displays the date and time the note was created or modified.

Figure 10-2. New Note form

Text entered on the first line of a note doubles as the title. For this reason, ...