Outlook 2000 in a Nutshell

Name

Journal → Actions Menu

Synopsis

The Actions menu is shown in Figure 11-3. It contains only two commands required to work with Outlook’s Journal component: New Journal Entry and Forward. These items are discussed in the following sections.

Figure 11-3. The Journal Actions menu

Actions → New Journal Entry

The Actions → New Journal Entry command opens the Journal Entry dialog, shown in Figure 11-4. The keyboard shortcut for this dialog is Ctrl+N from within the Journal component; Ctrl+Shift+J opens a blank Journal Entry from anywhere within Outlook.

Two Ways to a New Entry

In all Outlook components, the context menu displayed when you right-click a blank region of a view always lists a New command as the first item. There’s a quicker way to open a new entry form, however—simply double-click the same blank region you used to invoke the context menu.

Figure 11-4. The New Journal Entry dialog

As with all other Outlook entry forms, the more information you add when creating a new record, the more leverage you can gain in mining the data later. When creating a new Journal entry, the Subject (see Figure 11-4, Item 1) field is important, as this is the “title” you see in all icon and table views. Name your Journal entries with unique and easily identified subjects.

Outlook automatically generates ...