Outlook 2000 in a Nutshell

Name

Journal → View Menu

Synopsis

The Journal → View → Current View submenu (Figure 11-12) contains six preconfigured ways to view Journal entries.

Figure 11-12. Journal’s Current View submenu

The first three menu items—By Type, By Contact, and By Category—are timeline views, where entries are grouped vertically using the “By...” choice. The timeline’s date range is shown horizontally, and can be selected via toolbar buttons or by context menu (right-click the date description). Available options are Day, Week, or Month. Clicking on the raised header button (+ or -) next to the type description expands or collapses the group. Journal entries are represented by icons and are arranged horizontally by date and vertically by time (earlier entries higher on the list). Figure 11-13 shows a timeline view.

Quickly Expand/Collapse Timeline Groups

When working in a timeline view, Outlook adds an entry, Expand/Collapse Groups, to the View menu. This item mirrors the functionality of the raised header +|- button, but adds the ability to expand or collapse all groups with one command rather than toggling each group separately.

Figure 11-13. A Journal timeline view shown By Type

The next three view selections (Entry List, Last Seven Days, and Phone Calls) display in table format with individual entries ...