book

PowerPoint® 2007 Bible

Name: PowerPoint® 2007 Bible
Author: Faithe Wempen
ISBN: 9780470043684

by Faithe Wempen

February 2007

Beginner

834 pages

18h 6m

English

Wiley

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Copyright
About the Author
Credits
Preface
How This Book Is OrganizedWhat's on the companion CD-ROMSpecial Features
Acknowledgments
I. Building Your Presentation
1. A First Look at PowerPoint
1.1. Who Uses PowerPoint and Why?1.1.1. Sales1.1.2. Marketing1.1.3. Human Resources1.1.4. Education and Training1.1.5. Hotel and Restaurant Management1.1.6. Clubs and Organizations1.2. What's New in PowerPoint 2007?1.2.1. Tabs and the Ribbon1.2.2. Office Menu1.2.3. Styles for Graphics and Text1.2.4. More Drawing and Photo Formatting Choices1.2.5. More Text Formatting Options1.2.6. Color, Font, and Effect Themes1.2.7. SmartArt1.2.8. Better Charting Tools1.2.9. Custom Slide Layouts1.3. Learning Your Way Around PowerPoint1.3.1. Starting and Exiting PowerPoint1.3.2. Understanding the Screen Elements1.3.3. Working with the Ribbon1.3.3.1. Working with Collapsible Tab Groups1.3.3.2. Working with Office Menu Submenus1.3.4. Working with Dialog Boxes1.4. Changing the View1.4.1. Normal View1.4.2. Slide Sorter View1.4.3. Slide Show View1.4.4. Notes Page View1.5. Zooming In and Out1.6. Enabling Optional Display Elements1.6.1. Ruler1.6.2. Gridlines1.6.3. Guides1.6.4. Color/Grayscale/Pure Black and White Views1.7. Opening a New Display Window1.7.1. Arranging Windows1.7.2. Switching among Windows1.8. Using the Help System1.9. Using PowerPoint Support Resources1.9.1. Understanding Product Activation1.9.2. Adjusting Privacy Settings1.10. Summary
2. What Makes a Great Presentation?
2.1. Qualities of an effective presentation2.2. Developing Your Presentation Action Plan2.2.1. Step 1: Identifying Your Audience and Purpose2.2.2. Step 2: Choosing Your Presentation Method2.2.2.1. Speaker-Led Presentations2.2.2.2. Self-Running Presentations2.2.2.3. User-Interactive Presentations2.2.3. Step 3: Choosing Your Delivery Method2.2.4. Step 4: Choosing a Theme That Matches Your Medium2.2.4.1. Overhead projector2.2.4.2. 35mm slides on a slide projector2.2.4.3. Computer-Driven Presentations2.2.5. Step 5: Developing the Content2.2.6. Step 6: Creating the Visual Image2.2.7. Step 7: Adding Multimedia Effects2.2.8. Step 8: Creating the Handouts and Notes2.2.9. Step 9: Rehearsing the Presentation2.2.9.1. Rehearsing a Live Presentation2.2.9.2. Rehearsing a Self-Running Presentation2.2.9.3. Rehearsing a User-Interactive Presentation2.2.10. Step 10: Giving the Presentation2.2.11. Step 11: Assessing Your Success and Refining Your Work2.3. Choosing and Arranging the Room2.4. Choosing Your Attire2.5. Keeping the Audience Interested2.5.1. Speech Techniques2.5.2. Content tips2.6. Managing Stage Fright2.7. Summary
3. Creating and Saving Presentation Files
3.1. Starting a New Presentation3.1.1. Starting a Blank Presentation from Scratch3.1.2. Starting a Presentation from a Template3.1.2.1. Using an Installed Template3.1.2.2. Using a Saved Template3.1.2.3. Using an Online Template3.1.3. Basing a New Presentation on an Existing One3.1.4. Basing a New Presentation on Content from Another Application3.2. Saving Your Work3.2.1. Saving for the First Time3.2.2. Saving Subsequent Times3.2.3. Changing Drives and Folders3.2.3.1. Changing the Save Location (Windows Vista)3.2.3.2. Changing the Save Location (Windows XP)3.2.4. Saving in a Different Format3.2.4.1. Saving for Use on the Web3.2.4.2. Saving Slides as Graphics3.2.4.3. Saving Slide Text Only3.2.5. Specifying Save Options3.3. Setting Passwords for File Access3.4. Closing and Reopening Presentations3.4.1. Closing a Presentation3.4.2. Opening a Presentation3.4.3. Opening a File from a Different Program3.4.4. Finding a Presentation File to Open3.5. Setting File Properties3.6. Managing Files from Within PowerPoint3.6.1. Creating a New Folder3.6.2. Copying a Presentation3.6.3. Deleting a Presentation3.6.4. Renaming a Presentation3.6.5. Mapping a Network Drive3.7. Summary
4. Creating Slides and Text Boxes
4.1. Creating New Slides4.1.1. Creating New Slides from the Outline Pane4.1.2. Creating a Slide from the Slides Pane4.1.3. Creating a Slide from a Layout4.1.4. Copying Slides4.2. Inserting Content from External Sources4.2.1. Copying Slides from Other Presentations4.2.2. Inserting New Slides from an Outline4.2.2.1. Tips for Better Outline Importing4.2.2.2. Importing from Other Text-Based Formats4.2.2.3. Post-Import Cleanup4.2.3. Opening a Word Document as a New Presentation4.2.4. Importing Text from Web Pages4.3. Managing Slides4.3.1. Selecting Slides4.3.2. Deleting Slides4.3.3. Undoing Mistakes4.3.4. Rearranging Slides4.4. Using Content Placeholders4.4.1. Inserting Content into a Placeholder4.4.2. Placeholders vs. Manually Inserted Objects4.5. Creating Text Boxes Manually4.5.1. When Should You Use a Manual Text Box?4.5.2. Creating a Manual Text Box4.6. Working with Text Boxes4.6.1. Selecting Text Boxes4.6.2. Sizing a Text Box4.6.3. Positioning a Text Box4.6.4. Changing a Text Box's AutoFit Behavior4.7. Summary

5. Working with Layouts, Themes, and Masters
5.1. Understanding Layouts and Themes5.1.1. Themes versus Templates5.1.2. Where Themes Are Stored5.1.3. Themes, Layouts, and Slide Master View5.2. Changing a Slide's Layout5.3. Applying a Theme5.3.1. Applying a Theme from the Gallery5.3.2. Applying a Theme from a Theme or Template File5.3.3. Applying a Theme to a New Presentation5.4. Changing Colors, Fonts, and Effects5.4.1. Understanding Color Placeholders5.4.2. Switching Color Themes5.4.3. Understanding Font Placeholders5.4.4. Switching Font Themes5.4.5. Changing the Effect Theme5.5. Creating and Managing Custom Color and Font Themes5.5.1. Creating a Custom Color Theme5.5.2. Sharing a Custom Color Theme with Others5.5.3. Deleting a Custom Color Theme5.5.4. Creating a Custom Font Theme5.5.5. Sharing a Custom Font Theme with Others5.5.6. Deleting a Custom Font Theme5.6. Changing the Background5.6.1. Applying a Background Style5.6.2. Applying a Background Fill5.6.3. Working with Background Graphics5.6.3.1. Displaying and Hiding Background Graphics5.6.3.2. Deleting Background Graphics5.6.3.3. Adding Your Own Background Graphics5.7. Working with Preset Placeholders5.7.1. Formatting a Preset Placeholder5.7.2. Movinq, Deleting, or Restoring Preset Placeholders5.7.3. Displaying the Date, Number, and Footer on Slides5.7.3.1. Date and Time5.7.3.2. Slide Number5.7.3.3. Footer5.7.3.4. Don't Show on Title Slide5.8. Customizing and Creating Layouts5.8.1. Understanding Content Placeholders5.8.2. Adding a Custom Placeholder5.8.3. Deleting and Restoring a Custom Placeholder5.8.4. Overriding the Slide Master Formatting for a Layout5.8.5. Creating a New Layout5.8.6. Renaming a Layout5.8.7. Duplicating and Deleting Layouts5.8.8. Copying Layouts Between Slide Masters5.9. Managing Slide Masters5.9.1. Creating and Deleting Slide Masters5.9.2. Renaming a Slide Master5.9.3. Preserving a Slide Master5.10. Managing Themes5.10.1. Creating a New Theme5.10.2. Renaming a Theme5.10.3. Deleting a Theme5.10.4. Copying a Theme from Another Presentation5.11. Summary
6. Formatting Text
6.1. Changing the Font6.1.1. Choosing the Right Fonts6.1.2. Changing the Font Theme6.1.3. Applying a Fixed Font6.1.4. Using the Font Dialog Box6.1.5. Replacing Fonts6.2. Changing the Font Size6.2.1. Choosing the Right Sizes6.2.2. Specifying a Font Size6.3. Adjusting Character Spacing6.4. Changing Font Color/Text Fill6.5. Applying a Text Outline6.6. Applying Text Attributes6.6.1. Changing Text Case6.7. Applying WordArt Styles6.8. Applying Text Effects6.8.1. Shadow6.8.2. Reflection6.8.3. Glow6.8.4. Bevel (3-D format)6.8.5. 3-D Rotation6.8.6. Transform6.8.6.1. Applying a Transformation6.8.6.2. Modifying a Transformation6.8.6.3. Tips for Using the Follow Path Transformations6.9. Copying Formatting with Format Painter6.10. Summary
7. Formatting Paragraphs and Text Boxes
7.1. Formatting Bulleted Lists7.1.1. Bullets and the Slide Master7.1.2. Using Bullet Presets7.1.3. Changing Bullet Size and Color7.1.4. Changing the Bullet Symbol7.1.5. Resetting a Preset7.1.6. Using a Picture Bullet7.2. Formatting Numbered Lists7.2.1. Using Numbering Presets7.2.2. Changing Number Size and Color7.2.3. Changing the Start Number7.3. Setting Tabs and Indents7.3.1. Working with Indents7.3.2. Working with Tabs7.4. Adjusting Line Spacing7.5. Changing Horizontal Alignment7.6. Formatting Text Boxes7.6.1. Applying Fills and Outlines7.6.2. Setting Fill Transparency7.6.3. Controlling Vertical Alignment7.6.4. Changing Text Box Rotation7.6.5. Changing Text Direction7.6.6. Setting Internal Margins7.6.7. Creating Multiple Columns7.7. Summary
8. Correcting and Improving Text
8.1. Finding and Replacing Text8.2. Correcting Your Spelling8.2.1. Checking an Individual Word8.2.2. Checking the Entire Presentation8.2.3. Setting Spelling Options8.2.4. Working with Custom Dictionaries8.2.4.1. Editing the Custom Dictionary8.2.4.2. Creating a New Custom Dictionary8.3. Setting the Language8.4. Using AutoCorrect to Fix Common Problems8.5. Using AutoFormat As You Type8.6. Using Smart Tags8.7. Using the Research Tools8.7.1. Looking up a Word in a Dictionary8.7.2. Finding Synonyms and Antonyms with the Thesaurus8.7.3. Translating Text into Another Language8.7.4. Using Research Sites8.7.5. Using Business and Financial Sites8.8. Summary
9. Creating and Formatting Tables
9.1. Creating a New Table9.1.1. Creating a Table with the Insert Table Dialog Box9.1.2. Creating a Table from the Table Button9.1.3. Drawing a Table9.2. Moving Around in a Table9.3. Selecting Rows, Columns, and Cells9.4. Editing a Table's Structure9.4.1. Resizing the Overall Table9.4.2. Inserting or Deleting Rows and Columns9.4.3. Merging and Splitting Cells9.5. Applying Table Styles9.6. Formatting Table Cells9.6.1. Changing Row Height and Column Width9.6.2. Table Margins and Alignment9.6.3. Applying Borders9.6.4. Applying Fills9.6.4.1. Filling Individual Cells9.6.4.2. Applying an Overall Table Fill9.6.4.3. Filling a Table with a Picture9.6.5. Applying a Shadow to a Table9.6.6. Applying a 3-D Effect to a Table9.6.7. Changing Text Alignment9.6.8. Changing Text Direction9.7. Using Tables from Word9.8. Integrating Excel Cells into PowerPoint9.9. Summary
II. Using Graphics and Multimedia Content
10. Drawing and Formatting Objects
10.1. Working with the Drawing Tools10.1.1. About Vector Graphics10.1.2. Drawing Lines and Shapes10.1.2.1. Straight or Curved Lines10.1.3. Freeform Polygons10.1.3.1. Flow-Chart Connectors10.1.3.2. Callouts10.1.3.3. Action Buttons10.1.4. Choosing a Different Shape10.1.5. Editing a Shape's Points10.1.6. Adding Text to a Shape10.2. Selecting Objects10.3. Deleting Objects10.4. Moving and Copying Objects10.4.1. Within a Slide10.4.2. From One Slide to Another10.4.3. From One Presentation to Another10.4.4. To Another Program10.4.5. Using the Office Clipboard10.5. Understanding Object Formatting10.6. Resizing Objects10.7. Arranging Objects10.7.1. Rotating and Flipping Objects10.7.2. Snapping Objects to a Grid10.7.3. Nudging Objects10.7.4. Aligning or Distributing Objects10.7.4.1. Aligning an Object in Relation to the Slide10.7.4.2. Aligning Two or More Objects with One Another10.7.4.3. Distributing Objects10.7.5. Layering Objects10.7.6. Working with Object Groups10.8. Applying Shape or Picture Styles10.8.1. Using Shape Styles10.8.2. Applying Picture Styles10.9. Understanding Color Selection10.10. Applying an Object Border10.10.1. Border Attributes10.10.2. Creating a Semi-Transparent Border10.11. Applying an Object Fill10.11.1. Solid Fills10.11.2. Gradient Fills10.11.2.1. Applying a One-Color Gradient Preset10.11.2.2. Applying a Custom Gradient10.11.3. Texture and Picture Fills10.11.4. Background Fills10.12. Applying Object Effects10.12.1. Preset10.12.2. Shadow10.12.3. Reflection10.12.4. Glow and Soft Edges10.12.5. Bevels10.12.6. 3-D Rotation and 3-D Formatting10.12.6.1. Applying 3-D Rotation10.12.6.2. Applying 3-D Formatting10.12.6.3. Tips for Creating Common 3D Objects10.13. Summary
11. Creating SmartArt Diagrams
11.1. Understanding SmartArt Types and Their Uses11.1.1. List11.1.2. Process11.1.3. Cycle11.1.4. Hierarchy11.1.5. Relationship11.1.6. Matrix11.1.7. Pyramid11.2. Inserting a Diagram11.3. Editing SmartArt Text11.4. Modifying SmartArt Structure11.4.1. Inserting and Deleting Shapes11.4.2. Adding Bullets11.4.3. Promoting and Demoting Text11.4.4. Changing the Flow Direction11.4.5. Reordering Shapes11.4.6. Repositioning Shapes11.4.7. Resetting a Graphic11.4.8. Changing to a Different Diagram Layout11.5. Modifying a Hierarchy Diagram Structure11.5.1. Inserting and Deleting Shapes11.5.2. Changing a Person's Level in the Organization11.5.3. Controlling Subordinate Layout Options11.6. Formatting a Diagram11.6.1. Applying a SmartArt Style11.6.2. Changing SmartArt Colors11.6.3. Manually Applying Colors and Effects to Individual Shapes11.6.4. Manually Formatting the Diagram Text11.6.5. Making a Shape Larger or Smaller11.6.6. Resizing the Entire SmartArt Graphic Object11.6.7. Editing in 2-D11.6.8. Changing the Shapes Used in the Diagram11.7. Saving a SmartArt Diagram as a Picture11.8. Summary
12. Using and Organizing Clip Art
12.1. Choosing Appropriate Clip Art12.2. About the Clip Organizer12.3. Inserting Clip Art on a Slide12.4. Clip Art Search Methods12.4.1. Using Multiple Keywords12.4.2. Specify Which Collections to Search12.4.3. Specify Which Media File Types to Find12.5. Working with Clip Art Collections12.5.1. Opening and Browsing the Clip Organizer12.5.2. Using the Clip Organizer to Insert Clip Art12.5.3. Creating and Deleting Folders12.5.4. Moving Clips between Collections12.5.5. Cataloging Clips12.5.5.1. Adding Clips Automatically to the Clip Organizer12.5.5.2. Adding Clips Manually to the Clip Organizer12.5.5.3. Working with CIL or MPF Files12.5.6. Deleting Clips from the Clip Organizer12.5.7. Inserting an Image from a Scanner12.5.8. Making Clips Available Offline12.5.9. Strategies for Organizing Your Clips12.5.10. Working with Clip Keywords and Information12.5.10.1. Changing the Keywords for an Individual Clip12.5.10.2. Changing the Keywords for Multiple Clips at Once12.5.11. Browsing for More Clips on Office Online12.6. Modifying Clip Art12.6.1. Recoloring a Clip12.6.2. Setting a Transparent Color12.6.3. Deconstructing and Editing a Clip12.7. Summary
13. Working with Photographic Images
13.1. Understanding Raster Graphics13.1.1. Resolution13.1.1.1. Resolution on Preexisting Graphics Files13.1.1.2. Resolution on Graphics You Scan Yourself13.1.1.3. Resolution on Digital Camera Photos13.1.2. Color Depth13.1.3. File Format13.2. Importing Image Files into PowerPoint13.2.1. Linking to a Graphic File13.2.2. Acquiring Images from a Scanner13.2.3. Acquiring Images from a Digital Camera13.3. Sizing and Cropping Photos13.3.1. Sizing a Photo13.3.2. Cropping a Photo13.3.3. Resetting a Photo13.4. Adjusting Photo Contrast and Brightness13.5. Setting a Transparent Color13.6. Recoloring a Picture13.7. Compressing Images13.7.1. Reducing Resolution and Compressing Images in PowerPoint13.7.2. Reducing Resolution with a Third-Party Utility13.8. Exporting a Photo from PowerPoint to a Separate File13.9. Picture Shapes, Styles, and Effects13.10. Creating a Photo Album Layout13.10.1. Creating a New Photo Album13.10.2. Modifying a Photo Album13.11. Summary
14. Working with Charts
14.1. Understanding Charts14.1.1. Parts of a Chart14.1.2. PowerPoint 2007 versus Legacy Charts14.2. Starting a New Chart14.3. Working with Chart Data14.3.1. Plotting by Rows versus by Columns14.3.2. Redefining the Data Range14.4. Chart Types and Chart Layout Presets14.5. Working with Labels14.5.1. Working with Chart Titles14.5.2. Working with Axis Titles14.5.3. Working with Legends14.5.4. Adding Data Labels14.5.5. Adding a Data Table14.6. Controlling the Axes14.6.1. Using Axis Presets14.6.2. Setting Axis Scale Options14.6.3. Setting a Number Format14.7. Formatting a Chart14.7.1. Clearing Manually Applied Formatting14.7.2. Formatting Titles and Labels14.7.3. Applying Chart Styles14.7.4. Formatting the Chart Area14.7.5. Formatting the Legend14.7.6. Formatting Gridlines and Walls14.7.7. Formatting the Data Series14.8. Rotating a 3-D Chart14.9. Working with Chart Templates14.9.1. Creating a Chart Template14.9.2. Applying a Chart Template14.9.3. Managing Template Files14.10. Summary
15. Incorporating Data from Other Programs
15.1. Working with External Content: An Overview15.2. Copying Content from Other Programs15.2.1. Using the Clipboard15.2.2. Using Drag and Drop15.2.3. Inserting Graphics from a File15.3. Introducing OLE15.3.1. Linking and/or Embedding Part of a File15.3.2. Embedding an Entire File15.3.3. Embedding a New File15.4. Working with Linked and Embedded Objects15.4.1. Opening and Converting Embedded Objects15.4.2. to maintain its link. Even after breaking a link, there might not be any viable choices for converting it to other formats. Editing a Linked or Embedded Object15.4.3. Changing How Links Update15.4.4. Breaking a Link15.4.5. Changing the Referenced Location of a Link15.5. Exporting PowerPoint Objects to Other Programs15.6. Summary
16. Adding Sound Effects, Music, and Soundtracks
16.1. When Are Sounds Appropriate?16.2. Sound File Formats16.3. Where to Find Sounds16.4. Inserting a Sound File as an Icon16.4.1. Choosing a Sound from the Clip Organizer16.4.2. Choosing a Sound from a File16.5. Fine-Tuning Sound Play Settings16.5.1. Playing on a Mouse Click or Mouseover16.5.2. Adjusting the Sound Play Settings for Custom Animation16.5.3. Turning Automatic Play On or Off16.5.4. Delaying or Repeating a Sound16.5.5. Choosing the Starting Point for a Sound Clip16.5.6. Choosing When the Sound Clip Will Stop16.5.7. Specifying the Sound Volume16.5.8. Setting Sound Options from the Ribbon16.6. Assigning a Sound to an Object16.7. Adding a CD Audio Soundtrack16.7.1. Placing a CD Soundtrack Icon on a Slide16.7.2. Editing the CD Track Start and End Times16.7.3. Controlling When a CD Track Plays16.8. Using the Advanced Timeline to Fine-Tune Sound Events16.9. Recording Sounds16.10. Summary
17. Incorporating Motion Video
17.1. Understanding Video Types17.1.1. Animated GIFs17.1.2. Live-Action Videos17.1.3. Digital Animation17.1.4. Video File Formats17.2. Locating Sources of Movie Clips17.3. Placing a Movie on a Slide17.3.1. Inserting a Movie from the Clip Organizer17.3.2. Making Clip Organizer Content Available Offline17.3.3. Inserting a Movie from a File17.4. Setting Movie Options17.4.1. Playing on Mouse Click or Mouse Over17.4.2. Controlling the Volume and Appearance17.4.3. Understanding the Custom Animation Task Pane Entries17.4.4. Controlling When the Video Will Play17.4.5. Triggering Play by Clicking Another Object17.4.6. Setting the Start Point for a Clip17.4.7. Choosing the Size of the Video Clip Window17.5. Inserting Shockwave or Director Content17.6. Troubleshooting Movie Problems17.6.1. Troubleshooting Movies That Won't Play17.6.2. Troubleshooting Poor Playback Quality17.6.3. Balancing Video Impact with File Size and Performance17.7. Transferring a Presentation to Videotape17.8. Summary
18. Creating Animation Effects and Transitions
18.1. Assigning Transitions to Slides18.1.1. Automatic versus Manual Transitions18.1.2. Setting up Automatic Transition Timings18.1.3. Rehearsing and Recording Timings18.1.4. Choosing Transition Effects18.2. Using an Animation Preset18.3. Using Custom Animation18.3.1. Custom Animation: A First Look18.3.2. Applying a Custom Animation Effect18.3.3. Types of Custom Animation18.3.4. Changing to a Different Animation Effect18.3.5. Removing an Animation Effect18.3.6. Assigning Multiple Animation Effects to a Single Object18.3.7. Reordering Animation Effects18.3.8. Special Animation Options for Text18.3.9. Setting Animation Timing18.3.10. Setting Animation Event Triggers18.3.11. Associating Sounds with Animations18.3.12. Working with Motion Paths18.3.12.1. Using a Preset Motion Path18.3.12.2. Editing a Motion Path18.3.12.3. Drawing a Custom Motion Path18.3.13. Animating Parts of a Chart18.3.14. Controlling Animation Timing with the Advanced Timeline18.3.15. Animation Tips18.4. Layering Animated Objects18.5. Summary
III. Interfacing with Your Audience
19. Creating Support Materials
19.1. The When and How of Handouts19.2. Creating Handouts19.2.1. Choosing a Layout19.2.2. Printing Handouts19.2.3. Setting Printer-Specific Options19.2.4. Using the Handout Master19.2.5. Setting the Number of Slides Per Page19.2.6. Using and Positioning Placeholders19.2.7. Setting Handout and Slide Orientation19.2.8. Formatting Handouts19.3. Creating Speaker Notes19.3.1. Typing Speaker Notes19.3.2. Changing the Notes Page Layout19.3.3. Printing Notes Pages19.4. Printing an Outline19.5. Exporting Handouts or Notes Pages to Word19.5.1. Changing the Margins in Word19.5.2. Change the Table Alignment19.5.3. Change Alignment Within a Cell19.5.4. Resize Rows and Columns19.5.5. Turn On/Off Cell Borders19.5.6. Apply a Background19.5.7. Resize the Graphics19.6. Summary
20. Preparing for a Live Presentation
20.1. Starting and Ending a Show20.2. Using the On-screen Show Controls20.2.1. Moving from Slide to Slide20.2.2. Jumping to Specific Slides20.2.3. Blanking the Screen20.3. Using the On-screen Pen20.4. Hiding Slides for Backup Use20.4.1. Hiding and Unhiding Slides20.4.2. Showing a Hidden Slide During a Presentation20.5. Using Custom Shows20.5.1. Ideas for Using Custom Shows20.5.2. Creating Custom Shows20.5.3. Editing Custom Shows20.5.4. Copying Custom Shows20.5.5. Deleting Custom Shows20.6. Displaying a Custom Show20.6.1. Navigating to a Custom Show20.6.2. Navigating Back to the Main Show20.6.3. Creating a Hyperlink to a Custom Show20.6.4. Using a Custom Show as the Main Presentation20.7. Giving a Presentation on a Different Computer20.7.1. Copying a Presentation to CD20.7.2. Creating a CD Containing Multiple Presentation Files20.7.3. Setting Copy Options20.7.4. Copying a Presentation to Other Locations20.8. Working with Audio-visual Equipment20.8.1. Presenting with Two Screens20.8.2. Configuring Display Hardware for Multi-screen Viewing20.8.3. Setting Up a Presentation for Two Screens20.8.4. Presenting with Two Screens Using Presenter View20.9. Summary
21. Designing User-Interactive or Self-Running Presentations
21.1. Understanding User Interactivity21.2. Navigational Control Basics21.2.1. Types of Navigational Controls21.2.2. Evaluating Your Audience's Needs21.3. Creating Text Hyperlinks21.3.1. Typing a Bare Hyperlink21.3.2. Creating a Friendly Text Hyperlink21.3.3. Choosing the Hyperlink Address21.3.3.1. Creating a Link to a Slide in This Presentation21.3.3.2. Creating a Link to a Web or FTP Site21.3.3.3. Creating a Link to a File on Your Hard Disk or LAN21.3.3.4. Creating a Link to an Application for Creating a New Document21.3.3.5. Creating a Link to an E-Mail Address21.3.4. Editing or Removing Hyperlink21.4. Creating Graphical Hyperlinks21.4.1. Creating a Graphical Hyperlink with Action Settings21.4.2. Creating a Graphical Hyperlink with Insert Hyperlink21.5. Using Action Buttons21.5.1. Placing an Action Button on a Slide21.5.2. Adding Text to a Blank Action Button21.5.3. Formatting and Changing the Shape of an Action Button21.5.4. Creating Your Own Action Buttons21.6. Creating Self-Running Presentations21.7. Using Kiosk Mode21.8. Setting Up a Secure System21.8.1. Securing Your Hardware21.8.2. Making Sure the Presentation Continues to Run21.9. Summary
22. Preparing a Presentation for Mass Distribution
22.1. Working with File Properties22.1.1. Changing a File's Properties22.1.2. Removing Personal Information from a File22.2. Finalizing a Presentation22.3. Checking for Prior-version Compatibility22.4. Encrypting a File with a Password22.5. Publishing a Presentation on a CD or DVD22.5.1. Copying to Other Locations22.5.2. Including Multiple Presentations22.5.3. Setting Copy Options22.6. Working with the PowerPoint Viewer22.6.1. Playing a Presentation with the PowerPoint Viewer22.6.2. Making the PowerPoint Viewer Available Separately22.7. Publishing a Presentation to the Web22.7.1. Deciding on a File Format for Web Distribution22.7.1.1. Native PowerPoint Format versus Web Format22.7.1.2. Single-Page Web File versus Traditional HTML File22.7.1.3. Browser-Compatibility File Formats22.7.2. Saving the Presentation as a Web Page22.7.3. Setting Web Publishing Options22.7.4. General Options22.7.5. Browser Options22.7.6. File Options22.7.7. Pictures Options22.7.8. Encoding Options22.7.9. Fonts Options22.8. Navigating a Presentation in a Web Browser22.9. Making Native PowerPoint Presentations Available Online22.9.1. Creating a Viewer Distribution Package22.9.2. Creating the Starting Web Page22.10. Summary
23. Sharing and Collaborating
23.1. Working with Comments23.1.1. Adding Comments23.1.2. Printing Comments23.1.3. Reviewing and Deleting Comments23.2. Sharing Your Presentation File on a LAN23.3. Sending a Presentation via E-mail23.4. Sharing Presentations via Document Libraries and Workspaces23.4.1. Creating a Document Workspace23.4.2. Setting Document Workspace Options23.4.3. Working with the Server Menu23.4.4. Checking a Presentation Out and In23.5. Creating a SharePoint Slide Library23.5.1. Creating a Slide Library23.5.2. Placing Slides in a Slide Library from PowerPoint23.5.3. Placing Slides in a Slide Library from the SharePoint Web Interface23.6. Managing Slides in a Slide Library23.6.1. The New and Upload Buttons23.6.2. The Actions Button23.6.3. The Settings Button23.6.3.1. Create a Column23.6.3.2. Create a View23.6.3.3. Manage Library Settings23.7. Working with Slide Properties23.7.1. Setting Properties for Multiple Slides at Once23.7.2. Setting Properties for a Single Slide23.8. Pulling Slides from the Library to PowerPoint23.9. Summary
IV. Project Labs
Lab 1 Presenting Content Without Bulleted Lists
23.10. Lab 1A: Using Shapes as Text Boxes23.11. Lab 1B: Converting Bullets to SmartArt
Lab 2 Project Lab: Adding Sound and Movement to a Presentation
23.12. Lab 2A: Fading Text and Graphics In and Out23.13. Lab 2B: Replacing One Picture with Another23.14. Lab 2C: Zooming In on a Picture23.15. Lab 2D: More Animation Practice23.16. Lab 2E: Using Transitions and Soundtracks
Lab 3 Creating a Menu-Based Navigation System
23.17. The Scenario23.18. Lab 3A: Making Room for a Navigation Bar23.19. Lab 3B: Creating a Navigation Bar23.20. Lab 3C: Creating a Graphical Navigation System
Lab 4 Creating a Classroom Game
23.21. The Scenario23.22. Lab 4A: Making the Game Board23.23. Lab 4B: Creating the Question Slides23.24. Lab 4C: Creating the Answer Slides23.25. Lab 4D: Linking Up the Game Board
V. Appendixes
A. Feature Finder: 2003 to 2007
A.1. Getting Help in the Help SystemA.2. MenusA.2.1. File MenuA.2.2. Edit MenuA.2.3. View MenuA.2.4. Insert MenuA.2.5. Format MenuA.2.6. Tools MenA.2.7. Slide Show MenuA.2.8. Window MenuA.2.9. Help MenuA.3. ToolbarsA.3.1. Standard ToolbarA.3.2. Formatting ToolbarA.3.3. Drawing Toolbar
B. Customizing PowerPoint
B.1. What You Can't DoB.2. Customizing the Quick Access ToolbarB.2.1. Adding Already-Available Commands to the QATB.2.2. Removing Commands from the QATB.2.3. Adding Other Commands to the QATB.3. Changing PowerPoint's Program OptionsB.4. Configuring the Trust CenterB.4.1. Setting Up Trusted LocationsB.4.2. Working with Trusted PublishersB.4.3. Macro SettingsB.4.4. ActiveX SettingsB.4.5. Add-InsB.4.6. Message BarB.4.7. Privacy OptionsB.5. Customizing the Status Bar
C. What's on the CD-ROM
C.1. Files on This CDC.1.1. Templates and BackgroundsC.1.2. Project Lab FilesC.2. System RequirementsC.3. Using the CDC.4. Technical Support

Content preview from PowerPoint® 2007 Bible

Chapter 23. Sharing and Collaborating

In many organizations, creating an important presentation is a collaborative project, with several people providing input on a draft. There are several ways to share a draft presentation with others; you can post a presentation to a server, distribute one via e-mail, or post a draft on a document management server. If you have access to a Microsoft Office SharePoint Server (MOSS), you can also create a Slide Library and make individual slides available for reuse.

In this chapter, you'll learn how to use PowerPoint's collaborative tools, such as comments, and how to share and distribute presentations and individual slides in a variety of ways.

Working with Comments

Comments are like sticky notes that you can attach to various spots in a presentation, just as you would attach notes to a paper copy. With comments, multiple reviewers can offer suggestions without changing the actual presentation.

Adding Comments

As you review a presentation, you can insert comments pertaining to a slide as a whole or to an individual object on that slide. To add a comment, follow these steps:

Display the slide on which you want to place the comment. If you want to attach the comment to a specific object, select it.
On the Review tab, click New Comment. A new comment appears. If you did ...

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