QuickBooks 2005: The Missing Manual

Memorized Transactions

When you enter the same transactions over and over, memorizing them for reuse saves time. Not only can QuickBooks fill in most, if not all, the fields for you, but it can remind you to enter a transaction, such as a recurring client invoice for retainers, or even add the transaction without any help from you. For example, if your company Internet service costs $259 each month and you use an automatic credit card payment, you can memorize that credit card charge and tell QuickBooks to automatically enter the same credit card charge each month.

The Memorized Transactions List is an anomaly on the List menu, because you don't create memorized transactions the way you do entries on other lists. Instead, you memorize existing transactions, as described here:

1. Enter a transaction, such as a check or credit card charge..

   For fields that remain the same each time you use a transaction, fill in those transaction fields, as demonstrated in Figure 5-6. For example, enter the payee for a check, the account to post the expense to, and other fields such as memo or class, if you want.

   

   Figure 5-6. .Top: If fields change each time,leave those fields blank. For example, when you pay your phone bill each month, but the total amount changes, create the transaction leaving the amount you pay blank. Then, when you use the memorized transaction, QuickBooks fills in all the fields except ...