QuickBooks 2005: The Missing Manual

Checking

Checking preferences let you set company-wide settings to control the appearance of the checks your company prints through QuickBooks. In this section, you can also set preferences for the accounts that QuickBooks automatically selects for several types of financial transactions, as demonstrated in Figure 6-4.

Figure 6-4. Top: When you choose accounts in Checking preferences, you have one less field to fill in for each banking transaction. Bottom: For example, if you always deposit money into a money market account, you can set your preferences so the Write Checks dialog box selects your checking account, whereas the Make Deposits dialog box selects your money market account. In addition, if you always use the same accounts, setting these preferences prevents errors from selecting the wrong account in a dropdown list.

Tip

If you have only one bank account, don't bother choosing default accounts. QuickBooks automatically chooses your checking account for writing checks, paying bills, and making deposits.

Choosing the Bank Accounts You Use

Using the options on the My Preferences tab, each person who logs into QuickBooks can choose his own default accounts for banking transactions. Suppose a company has stores in several states and each store has its own checking account. The person in Miami wants the Florida checking account to appear in the Write Checks dialog box, but the person ...