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QuickBooks 2005: The Missing Manual by Bonnie Biafore

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Printing and Saving Reports

In QuickBooks, you can turn any report you create into either a hard copy or an electronic file. If you save a report as a file, you can use it to feed other programs or edit the report in ways that you can't do in QuickBooks.

Printing Reports

Printing a report doesn't take any imagination. In a report window, click Print. In the Print Reports dialog box that opens, QuickBooks offers most of the same printing options that you find in other programs, as you can see in Figure 19-9.

Select the Printer option and then, in the Printer drop-down list, choose the printer to which you want to send the report. You can print reports in portrait or landscape orientation. You can also specify the pages you want to print, how many copies to print, where you want page breaks, and whether to print in color. If a report is a bit too wide to fit on one page, turn on the "Fit report to" checkbox, which lets you force the report onto one (or more) pages.

Figure 19-9. Select the Printer option and then, in the Printer drop-down list, choose the printer to which you want to send the report. You can print reports in portrait or landscape orientation. You can also specify the pages you want to print, how many copies to print, where you want page breaks, and whether to print in color. If a report is a bit too wide to fit on one page, turn on the "Fit report to" checkbox, which lets you force the report onto one (or more) pages.

Saving Reports to Files

For some reason, QuickBooks gives you two different dialog boxes for transforming reports into files. The Print Reports dialog box contains an option to create ASCII text files, comma-delimited files, and tab-delimited files. The Export Report dialog box has options to create comma-delimited files and Excel workbooks. To make the report-to-file situation even more confusing, the comma-delimited ...

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