QuickBooks 2011: The Missing Manual

Checking

Checking preferences let you adjust company-wide settings to control the appearance of the checks your company prints through QuickBooks. On the My Preferences tab in this category, you can also set preferences for the accounts that QuickBooks selects automatically for several types of financial transactions, as shown in Figure 23-3.

Figure 23-3. When you choose accounts in Checking preferences, you have one less field to fill in for each banking transaction. For example, if you always deposit money into your money market account, you can set your preferences so the Write Checks window selects your checking account, whereas the Make Deposits window selects your money market account.

Choosing the Bank Accounts You Use

If you have only one bank account, you can ignore the preferences for default accounts. QuickBooks automatically chooses your checking account for writing checks, paying bills, paying sales tax, and making deposits. But suppose your company has stores in several states and each store has its own checking account. By setting the options on the My Preferences tab, each person who logs into QuickBooks can choose her store’s bank accounts for financial transactions. The person in Miami wants the Florida checking account to appear in the Write Checks window, but the person in New York wants to see the Manhattan checking account. To save some time (and prevent folks from ...