SharePoint 2007: The Definitive Guide

Creating and Designing a Meeting Workspace Site

In Chapter 5, you learned how to create and manage SharePoint sites. This chapter drills down into the details of creating and managing the Meeting Workspace site. Meeting Workspace sites generally follow this format, as seen in Figure 10-1:

• The top of the site's main page contains a description of the meeting.

• Page tabs are located at the top left of the main page.

• The top-right corner of the page contains a menu you can use to customize the site.

• The Agenda, Attendees, Document Library, and Objectives Web Parts are all contained in the body of the main page.

Besides the default elements included in a Meeting Workspace, you can add whatever Web Parts are necessary to fulfill your goals. One basic task in creating the right meeting site for your group is to choose the desired Meeting Workspace template, discussed in the previous section.

Meeting Workspace sites can be used not only during a meeting, but before and afterwards as well. During the meeting, participants can add or modify relevant documents, tasks, decisions, or the agenda for subsequent meetings.

Prior to the meeting, members can check the agenda, review any tasks recently assigned to them, and see any other changes that have been made.

After the meeting, the meeting organizer can publish the meeting's minutes, and members can review any new tasks and add any comments about the meeting.

Figure 10-1. Design of a Basic Meeting Workspace site

As with creating any other type of SharePoint ...