Take Control of Calendar and Reminders, 6th Edition

Share & Subscribe to Calendars

A conference room schedule, a time-off calendar, the lineup of family events—many calendars are meant to be shared. When coworkers and family members can all see what’s coming up, add events, and set alarms for themselves as needed, you avoid a host of hassles.

Calendar offers many ways to do this. You can use iCloud to share with other iCloud users. You can share a calendar with others who use the same CalDAV or Exchange calendar server (see sidebar below about what defines a calendar server). You can publish or subscribe to read-only calendars, too.

Because a shared calendar is accessed on the server where it’s hosted (iCloud, for instance), not on your Mac, it doesn’t matter if your Mac is off. Your shared calendars ...