Appendix A. Keyboard Shortcuts

As in most programs, many of Word’s functions can be accessed with key combinations. In fact, Word supports more built-in key combinations than just about any other program I’ve used. Don’t be overwhelmed by the large number of combinations, though. Find the few that represent frequent tasks and start with those.


Word also allows you to assign your own key combinations, as described in Chapter 3. Key combinations you assign override any built-in combinations they may conflict with.

The tables in this chapter list all of the documented key combinations in Word and many undocumented ones as well. The tables are grouped by function. Each table focuses on a certain topic in Word, such as selecting text, applying character formatting, or working with tables.

Turn on the Function Key Display Toolbar

Word includes a toolbar named Function Key Display (Figure A-1) that shows the action associated with pressing each function key (F1, etc.). Press Ctrl, Alt, or Ctrl-Shift and the display changes to show what the function keys will do in combination with the keys being pressed.

Using the Function Key Display toolbar

Figure A-1. Using the Function Key Display toolbar

Table A-1. General Program Keys




Create a new document.

Ctrl-O or F3 or Ctrl-F12

Open a document.

Ctrl-S or

F2 or


Save a document.


Open the Save As dialog.

Ctrl-W or


Close a document. ...

Get Word 2000 in a Nutshell now with O’Reilly online learning.

O’Reilly members experience live online training, plus books, videos, and digital content from 200+ publishers.