Tools → Mail Merge
Use the Mail Merge command to automatically combine a document’s text with names, addresses, and just about any other information to create form letters, mailing labels, and other mass-produced documents. Mail Merge works by reading information from a data source and placing that data into fields in the Word document.
The Tools → Mail Merge command opens the Mail Merge Helper dialog (Figure 9-10), which outlines three of the four steps involved in using Mail Merge.
Figure 9-10. Using the Mail Merge Helper
The four steps for using Mail Merge are listed here and described in the following sections:
Create a main document.
Select a data source.
The next step (not present on the dialog) is to use the Mail Merge Toolbar to insert fields into the main document.
Merge the documents.
Only the feature for creating a main document is available when the Mail Merge Helper first opens. The Create drop-down menu lists several types of document to create, including form letters, mailing labels, envelopes, and catalogs. A fifth choice, “Restore to normal document,” restores a document that is targeted for a mail merge to normal. This last command is available only after a main document has been specified. No matter which option is chosen, Word presents a dialog (Figure 9-11) with two options: Active Window, used to turn the current document ...