Word 2007: The Missing Manual

Chapter 7. Printing Word Documents

At some point in their lives, most Word documents are headed for the printer. Even when you email a document or create an Adobe Acrobat (PDF) file, your recipient may want to print it. In fact, some people like to proofread a hard copy before sending off any document, believing they’re more likely to catch mistakes that way.

Word puts a lot of printing power at your fingertips. This chapter shows you how to do things that would make Gutenberg drop his type, starting with the quickest and easiest ways to print your entire document. You’ll learn how to choose and use the best printer for the job (say, your color inkjet for photos), a laser or fax for documents, and a PDF file for good measure. And if you’re sending that document via snail mail, then you’ll need to print an envelope or a label. Word’s got you covered there too.

Quick and Easy Printing

When you first install Word, the shortest route to the printer is the Quick Print button. With a document open in Word, go to Office button → Print → Quick Print. With a couple clicks your complete document begins to spew forth from your printer.

Tip

To print with even fewer clicks, add the Quick Print button to the Quick Access toolbar, as described in Figure 7-1.

The Quick Print process does have its limitations; it prints one copy of the entire document, single sided, every time. If you want to print just a few pages, print multiple or collated copies, or print on both sides of the paper, you must take ...