book

Team Collaboration: Using Microsoft® Office for More Effective Teamwork

Name: Team Collaboration: Using Microsoft® Office for More Effective Teamwork
Author: John Pierce
ISBN: 9780735669611

by John Pierce

November 2012

Intermediate to advanced

320 pages

8h 44m

English

Microsoft Press

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Introduction
Who this book is forAssumptionsHow this book is organizedOffice versions and requirementsAcknowledgmentsHow to get support & provide feedbackErrata & book supportWe want to hear from youStay in touch
1. Concepts and Basic Tools
1. Collaboration Basics
Team dynamics and leadershipThe importance of dissentGenerating and evaluating ideasThe needs of virtual teamsWorking alone and togetherCollaborative tools in Microsoft OfficeManaging content and historyUsing templatesCommunication and sharingKeeping recordsDocument collaborationMobility and flexibilityA real example
2. Building a SharePoint Team Site
Getting started on the home pageWorking with groups and permissionsAdding users to the site or a groupManaging permissions for users and groupsDefining a permission levelCreating a groupWorking on the team siteAdding a slide libraryAdding list appsTracking tasksHolding a team discussionScheduling and managing eventsAdding an eventUsing a meeting workspaceWorking with documentsCreating and uploading documentsChecking documents out and inSetting up alertsConnecting with Office and exporting itemsCreating and modifying viewsDeveloping the team siteManaging document approval with a workflowBreaking permission inheritanceCreating pagesUsing a wiki page libraryClassifying and searching for contentAdding a noteAdding a noteAdding a tagSearchingUsing advanced searchWorking with search results
3. Managing Access and Preserving History
Protecting Office documentsUsing rights managementUsing a passwordProtecting workbooks and worksheetsManaging versionsWorking with document propertiesSetting properties in an Office programDefining properties for a list or library
4. Building Team Templates
Using Excel templatesLooking at the inventory list templateCreating a simple tracking template with data validationSetting up the templateAdding data validationDeveloping a PowerPoint templateElements of a PowerPoint templateCreating your own PowerPoint templateCustomizing template design elementsWorking with placeholdersCreating a custom layoutWorking with notes and handout mastersSaving the PowerPoint template fileDesigning a Word templateWorking with paragraph stylesWorking with paragraph stylesDefining character stylesCreating headers and footersCreating building blocks and Quick PartsUsing building blocksSaving and inserting Quick PartsAdding content controlsWorking with content control propertiesChanging the text in a content controlProtecting a templateAdding custom templates to your team site
2. Working Day to Day as a Team
5. An Integrated Outlook
Working with the team site from OutlookConnecting to a document libraryManaging team discussions from OutlookUsing Outlook to add and update the team site task listLinking Outlook items to OneNoteAdding e-mail to OneNoteUsing meeting notesWorking with Outlook tasks in OneNoteSharing and publishing calendarsSending a calendar by e-mailSharing a calendarPublishing a calendar onlineAvoiding scheduling conflicts
6. Working Together in Lync
Contacts and presenceSharing status information with your teamGetting in touchViewing and managing your statusInstant messages, video calls, and online meetingsExchanging instant messagesHolding a video conferenceUsing your conversation historyHolding meetings onlineCollaboration toolsSharing your desktopSharing a PowerPoint presentationSharing a programConducting an online pollWorking together on a whiteboardRecordings and meeting notesMaking and managing recordingsTaking notes in OneNote
7. Keeping Track of Discussions and Ideas
Sharing OneNote notebooksSynchronizing notebooksAdding content to a notebookInserting files and printoutsLinking to filesAttaching filesPrinting files to OneNoteInserting a spreadsheetAdding images and drawingsPicturesScreen clippingsWorking with drawing toolsWorking with pen inputAdding audio and video recordingsWorking with tablesEditing and formatting text in OneNoteAdding links and linked notesLinking pages to other OneNote pagesLinking notes to pages, sections, and notebooksWorking with linked notesLinking notes to other applicationsLinking notes in Word and PowerPointLinking notes in Internet ExplorerManaging changes and additions to shared notebooksMarking coauthor edits as read or unreadViewing recent editsFinding notes by authorHiding author initialsWorking with page versionsSearching notebooksSearching notebooks, sections, and pagesDisplaying the Search Results paneTagging notesSetting up a group of common tagsFinding tagged notesCreating a tag summary pageDoing more with OneNoteSaving the current page as a templateResearch and referencesSending pages in shareable formatsUsing the notebook Recycle BinOpening backup notebooks

8. Working on Shared Documents in Word
Controlling the editing of a documentBasic collaboration tools: comments and revision marksAnnotating a documentTracking changesSetting track changes optionsReviewing a fileAccepting and rejecting changesComparing and combining documentsComparing documentsCombining documentsCoauthoring documents in WordWord coauthoring basicsBlocking authorsResolving conflictsComparing versions
9. Collaborating in Excel
Making use of file formats and annotationsDistributing Excel files in other formatsCreating a PDF/XPS documentSaving files in different formatsSending an Excel file in e-mailAnnotating and reviewing worksheets by using commentsDistributing and merging multiple workbooksSharing workbooks on a networkProtecting a shared workbookTracking changes in a workbookResolving conflictsViewing change historyClearing the sharing optionSharing Excel files on SkyDrive or SharePointSetting browser view options
10. Preparing a Presentation as a Group
Working with a slide libraryBuilding the libraryAdding slides from PowerPointAdding slides from the team siteReusing library slidesInserting slides from SharePointUpdating slidesCoauthoring a presentationAdding annotations and commentsComparing presentationsA few final steps
11. Working with Office Web Apps on SkyDrive
The SkyDrive landscapeSkyDrive commandsSharing documentsSharing from SkyDriveSharing a file from a web appSharing SkyDrive foldersUsing the SkyDrive ApplicationSetting up the SkyDrive appConnecting remotely from SkyDriveUsing Mail, People, and Calendar appsMailPeopleCalendarSubscribing to a calendarSharing a calendarCreating and editing documents in Office Web AppsUsing Word Web AppEditing in Word Web AppCoauthoring in Word Web AppTaking notes in OneNote Web AppWorking together in Excel Web AppBuilding and editing presentations in PowerPoint Web App
Index
About the Author
Copyright

Overview

Set the stage for more effective collaboration in your organization using Microsoft Office. Whether coordinating a cross-team project or leading your workgroup, you’ll discover how to combine your skills with Office programs with best practices for enabling your team’s best work.

Apply expert insights for increasing the collaboration power of teams and groups

Take advantage of the collaboration features in Microsoft Word ,Excel, PowerPoint, Outlook, and OneNote to manage shared work and communications

Learn ways to use Microsoft SharePoint to enable teamwork

Get an overview of capabilities and business considerations for using Microsoft Office 365

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