QuickBooks 2005: The Missing Manual

Making Deposits

Whether customers mail you checks or hand over a wad of cash, taking those deposits to the bank isn't enough—you must record those deposits in QuickBooks as well. If you initially store payments in the Undeposited Funds account, you have to work your way through two dialog boxes to record deposits; otherwise, you have just one step. Both processes are described in this section.

Note

In the Receive Payments dialog box, when you choose a bank account as the Deposit To account (page 241), there's nothing more to do after you save the payment—QuickBooks records the payment as a deposit to the bank account.

Choosing Payments to Deposit

When you store payments in the Undeposited Funds account, you end up with a collection of payments ready for deposit. And when you have payments queued up for deposit and choose Banking→Make Deposits, QuickBooks opens the Payments to Deposit dialog box. You can choose the payments you want to deposit in several ways, as shown in Figure 9-15.

Note

If you have other checks that you want to deposit, such as an insurance claim check or a vendor's refund, you'll have a chance to add those to your deposit in the Make Deposit dialog box (page 260).

Figure 9-15.  The first method for separating payments to deposit is by payment method. If you have gazillions of payments, in the View payment method type box, choose a payment method to display only those ...