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RTF Pocket Guide by Sean M. Burke

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Chapter 1. RTF Tutorial

This book is a convenient reference for Rich Text Format (RTF). It covers the essentials of RTF, especially the parts that you need to know if you’re writing a program to generate RTF files. This book is also a useful introduction to parsing RTF, although that is a more complex task.

RTF is a document format. RTF is not intended to be a markup language anyone would use for coding entire documents by hand (although it has been done!). Instead, it’s meant to be a format for document data that all sorts of programs can read and write. For example, if you even just skim this book, you should be able to write a program (in the programming language of your choice) that can analyze the contents of a database and produce a summary of it as an RTF document with whatever kinds of formatting you want. The flexibility of RTF makes it an ideal format for everything from generating invoices or sales reports, to producing dictionaries based on databases of words.

This book is not a complete reference to every last feature of RTF; Microsoft’s comprehensive but terse Rich Text Format (RTF) Specification is the closest you will find to that. The current version (v1.7) is available at http://msdn.microsoft.com/library/en-us/dnrtfspec/html/rtfspec.asp. In the Microsoft Knowledgebase at support.microsoft.com, its access number is 269575. Version 1.5 of the specification and before are more verbose, and might be more useful. Microsoft doesn’t distribute copies of them anymore, but you can find them all over the Internet by running a search on “Rich Text Format (RTF) Specification” in Google or a similar search engine.

Why RTF?

RTF is a handy format for several reasons.

RTF is a mature format.

RTF’s syntax is stable and straightforward, and its specification has existed for over a decade—an eternity in computer years. In fact, while there has been a proliferation of incompatible binary formats calling themselves “Microsoft Word file format,” RTF has stayed the course and evolved along backward-compatible lines. That means if you generate an RTF file today, you should be able to read it in 10 years, and you should have no trouble reading an RTF file generated 10 years ago.

Many applications understand RTF.

Since RTF has been around for so long, just about every word processor since the late 1980s can understand it. While not every word processor understands every RTF feature perfectly, most of them understand the RTF commands discussed in this book quite well. Moreover, RTF is the data format for “rich text controls” in MSWindows APIs; RTF-rendering APIs are part of the Carbon/Cocoa APIs in Mac OS X; and you can even read RTF documents on iPods, Apple’s portable music players.

Most people have the software to read RTF.

That is, if you email an RTF file to a dozen people you know, chances are that almost all of them can read it with a word processor already on their system, whether it’s MSWord, some other word processor (ABIWord, StarOffice, TextEdit), or just the RTF-literate write.exe that has been part of MSWindows since at least Windows 98.

In RTF, format control is straightforward.

In HTML, if you want to control the size and style of text or the positioning and justification of paragraphs, the best you can do is try a long detour through CSS, a standard that is erratically implemented even today. In RTF, font size and style, paragraph indenting, page breaks, page numbering, page headers and footers, widow-and-orphan control, and dozens of other features are each a single, simple command.

RTF is a multilingual format.

RTF now supports Unicode, so it can represent text in just about every human language ever written.

RTF is easy to generate.

You can produce RTF without any knowledge of the font metrics needed for Adobe PostScript or PDF. In addition, since RTF files are text files, it’s easy to produce RTF with a program in any programming language, whether it’s Perl, Java, C++, Pascal, COBOL, Lisp, or anything in between.

This Book’s Approach

This book does not discuss the task of parsing RTF documents. RTF is like many other formats, in that when you want to output in that format, you can stick to whatever syntactic and semantic subset of the language is most convenient for you. But in parsing, you have to be able to accept anything you’re given, which may use every last syntactic and semantic oddity mentioned in the spec, and many more that aren’t in the spec.

This book explains the simplest kind of RTF, which should work with just about any RTF-aware application. However, I may refer to less-portable commands when necessary, or demonstrate solving a specific problem with an RTF command that also has a broader, more abstract meaning that I do not discuss, for reasons of brevity. If you are particularly interested in the deeper complexities of RTF or of any particular command, you can read this book as a friendly introduction to RTF, and then read the RTF Specification and maybe even view raw RTF code generated by a few different word processors. But for most programmers, this book is more or less everything you’d ever want to know about RTF.

Here’s a quick rundown of what you’ll find in this book:

Chapter 1

Chapter 1 teaches RTF to the uninitiated. It explains the basic formatting commands and how to work with them.

Chapter 2

Chapter 2 is about creating help files for Microsoft Windows with RTF.

Chapter 3

Chapter 3 shows several programming examples in RTF, using the Perl programming language.

Chapter 4

Chapter 4 is the reference section of the book. It includes a character chart, a listing of the language codes, and a conversion table for twips measurements. For more help with measurements, see the twips ruler on the inside of this book’s back cover.

RTF “Hello, World!”

The first program you ever learned to write probably looked like this:

10 PRINT "HELLO, WORLD!"

Even though RTF is a document language instead of a programming language, I’ll start out the same. Here is a minimal RTF document:

{\rtf1\ansi\deff0 {\fonttbl {\f0 Times New Roman;}}
\f0\fs60 Hello, World!
}

If you open a text editor, type that in, save it as test.rtf, and then open it with a word processor, it will show you a document consisting of the words “Hello, World!”. Moreover, they’ll be in the font Times New Roman, in 30-point type. (We’ll go over these commands later, but you may wonder about \fs60 meaning 30 points—it so happens that the parameter for the font-size command is in half-points.) If you wanted them to be in 14-point Monotype Corsiva, change the document to read like this:

{\rtf1\ansi\deff0 {\fonttbl {\f0 Monotype Corsiva;}}
\f0\fs28 Hello, World!
}

If you want the text to be 60-point, italic, bold, and centered, and to have each word on its own line, do it like this:

{\rtf1\ansi\deff0 {\fonttbl {\f0 Monotype Corsiva;}}
\qc\f0\fs120\i\b Hello,\line World!
}

Viewed in an MSWord window, that document looks like Figure 1-1.

“Hello, World!” document viewed in MSWord
Figure 1-1. “Hello, World!” document viewed in MSWord

You can get exactly the same document if you remove all the newlines in your RTF, like so (because you’re reading this in hardcopy instead of on a monitor, I had to break the line, but pretend I didn’t):

{\rtf1\ansi\deff0{\fonttbl{\f0 Monotype Corsiva;
}}\qc\f0\fs120\i\b Hello,\line World!}

Or you can insert many newlines, in certain places:

{\rtf1\ansi\deff0
{\fonttbl
{\f0
Monotype Corsiva;
}
}
\qc
\f0\fs120\i
\b Hello,
\line
World!
}

Or you can insert just one or two newlines, but insert a space after each \foo command, like so:

{\rtf1 \ansi \deff0 {\fonttbl {\f0 Monotype Corsiva;}}
\qc \f0 \fs120 \i
\b Hello,\line World!}

All these syntaxes mean exactly the same thing. However, this doesn’t mean that RTF ignores all whitespace the way many computer languages do. I explain the rules for RTF syntax later, in the section Basic RTF Syntax, so that you’ll know when it’s okay to add whitespace.

Overview of Simple RTF

Suppose that instead of “Hello, World!”, you want something more classy—in fact, more classical. Suppose you want to say hello in Latin. Latin for “Hello, World!” is “Salvête, Omnês!” The question is, how do you get those “ê” characters? You can’t just insert a literal “ê” into the RTF document; although a few word processors tolerate that, by-the-book RTF is limited to newline plus the characters between ASCII 32 (space) and ASCII 126 (the “~” character)—and “ê” is not in that range.

But ê is in the ANSI character set (also known as Code Page 1252, which is basically Latin-1 with some characters added between 128 and 159). An extended ASCII chart shows that ê is character 234 in those character sets. To express that character in RTF, use the escape sequence \'xy, in which you replace xy with the two-digit hexadecimal representation of that character’s number. Since 234 in hexadecimal is “ea” (14 * 16 + 10), ê is \'ea in RTF. The Latin phrase “Salvête, Omnês!” is expressed like this:

{\rtf1\ansi\deff0 {\fonttbl {\f0 Monotype Corsiva;}}
\qc\f0\fs120\i\b Salv\'eate,\line Omn\'eas!}

Figure 1-2 shows how it looks in MSWord.

“Hello, World!”, the Latin version
Figure 1-2. “Hello, World!”, the Latin version

A text full of \'xy codes can make RTF source unreadable, but RTF was never designed with readability as a goal.

The ASCII character chart in Chapter 4 is a table of characters along with the \'xy code that you need to reference each one. For Unicode characters (i.e., characters over 255), you can’t use a \'xy code, since the codes for those characters don’t fit in two hex digits. Instead, there’s another sequence for Unicode characters, as explained in the section Character Formatting.

Now, when you see this chunk of RTF code:

{\rtf1\ansi\deff0 {\fonttbl {\f0 Monotype Corsiva;}}
\qc\f0\fs120\i\b Salv\'eate,\line Omn\'eas!}

you may wonder what each bit means. Commands are discussed in detail later, but to give you just a taste of how RTF works, the following is a token-by-token explanation. You don’t need to remember any of the codes mentioned here, as they will be properly introduced later.

The {\rtf1 at the start of the file means “the file that starts here will be in RTF, Version 1,” and it is required of all RTF documents. (It so happens that there is no RTF Version 0, nor is there likely to be an RTF Version 2 because the current version’s syntax is extensible as it is.) The \ansi means that this document is in the ANSI character set (that is, normal Windows Code Page 1252).[1] Without this declaration, a reader wouldn’t know what character set to use in resolving \'xy sequences.

The \deff0 says that the default font for the document is font #0 in the font table, which immediately follows. The {\fonttbl...} construct is for listing the names of all the fonts that may be used in the document, associating a number with each. The {\fonttbl...} construct contains a number of {\fnumber fontname;} constructs, for associating a number with a fontname. This ends the prolog to the RTF document; everything afterward is actual text.

The \qc, the first part of the actual text of the document, means that this paragraph should be centered. (It can be inferred that the “c” in \qc is for center, but it would surprise me if most users knew that the “q” is for quadding, a now rarely-used term for how to justify the paragraph. Normally there are mnemonics for the commands, but they occasionally become obscure.) The \f0 means that we should now use the font that in the font table we associated with the number 0, namely, Monotype Corsiva. The \fs120 means to change the font size to 60 point. As mentioned earlier, the \fs command’s parameter is in half-points: so \fs120 means 60pt, \fs26 means 13pt, and \fs15 means 7½pt.

As you probably inferred, \i means italic, and \b means bold. The space after the \b doesn’t actually appear in the text, but merely ends the \b token.

The literal text Salv\'eate, (including the comma) is just “Salvête,” with the ê escaped. The command \line means to start a new line within the current paragraph, just like a <BR> in HTML does. Then we have the literal text Omn\'eas!, which is just “Omnês!” escaped. And finally, we end the document with a }. While there are other }’s in the document, we know that it is the one that ends this document because it matches the { that started the document, and because there is nothing after it in this file. Unless an RTF file ends with a } that matches the leading {, it’s an error, and errors are treated unpredictably by different RTF-reading applications.

Basic RTF Syntax

So far we’ve taken an informal view of RTF syntax. But to go any further, we’ll need to explain it in more careful terms, considering the kinds of syntactic tokens that exist in the RTF language, and their range of meanings.

RTF breaks down into four basic categories: commands, escapes, groups, and plaintext.

An RTF command is like \pard or \fs120: a backslash, some lowercase letters, maybe an integer (which might have a negative sign before it), and then maybe a single meaningless space character. In terms of regular expressions, a command matches /\\[a-z]+(-?[0-9]+)? ?/ (including the optional space at the end). An RTF parser knows that a command has ended when it sees a character that no longer matches that pattern. For example, an RTF parser knows that \i\b is two commands because the second “\” couldn’t possibly be a continuation of the \i command. For another example, in \pard*, the * couldn’t possibly be a continuation of the \pard command, because an asterisk can’t be part of a command name, nor could it even be part of the optional integer; and of course it can’t be the optional meaningless space.

RTF escapes are like commands in that they start with a backslash, but that’s where the similarity ends. The character after the backslash is not a letter. If the escape is \' then the next two characters will be interpreted as hex digits, and the escape is understood to mean the character whose ASCII code is the given hex number. For example, the escape \'ea means the ê character, because character 0xEA in ASCII is ê. But if the character after the \ isn’t an apostrophe, the escape consists of just that one character.

There are only three escapes that are of general interest: \~ is the escape that indicates a nonbreaking space; \- is an optional hyphen (a.k.a. a hyphenation point); and \_ is a nonbreaking hyphen (that is, a hyphen that that’s not safe for breaking the line after). The escape \* is also part of a construct discussed later. Be sure to note that there is no optional meaningless space after escapes; while \foo\bar is the same as \foo \bar, \'ea\'ea means something different than \'ea \'ea. The first one means “êê” (no space) and the second one means “ê ê” (with a space).

An RTF group is whatever is between a { and the matching }. For example, {\i Hi there!} is a group that contains the command \i and the literal text Hi there!. Some groups are only necessary for certain constructs (like the {\fonttbl...} construct we saw earlier). But most groups have a more concrete purpose: to act as a barrier to the effects of character formatting commands. If you want to italicize the middle word in “a sake cup”, use the code a {\i sake} cup. In terms of how this is parsed, the { means “save all the character formatting attributes now,” and the } means “restore the character formatting attributes to their most recently saved values.”

The idea of a group in RTF is analogous to the idea of blocks in “Algol-like” or “block-structured” languages such as C, Perl, Pascal, modern Basic dialects, and so forth; if you are familiar with the idea of “block scope” in such languages, you should be at home with the notion of groups in RTF.

It’s tempting to view code like {\i...} as just the RTF way to express what HTML or XML express with <i>...</i>. This is a useful way to look at it, but it doesn’t explain RTF code like {a \i sake} cup, which in fact means the same thing as a {\i sake} cup.

The final bit of RTF syntax is plaintext: the text that is sent right through to the document, character for character. For example, when we had Hello, World! in our document, it turned into the text that said simply “Hello, World!”.

Newlines and Spaces in RTF

Many computer languages don’t distinguish between different kinds of whitespace. So, for example, in the PostScript graphics language, the code newpath 300 400 100 0 180 arc fill draws a black half-circle in about the middle of the page. You could write that code compactly on one line:

newpath 300 400 100 0 180 arc fill

Or in place of the spaces there, you could insert any mix of spaces, newlines, and tabs:

newpath
  300  400
  100   0
    180
       arc
 fill

Similarly, in Lisp, these two bits of code mean the same thing:

(while (search-forward "x" nil t) (replace-match "X" t t))

(while
  (
    search-forward  "x"  nil  t
  )
  (replace-match "X" t t)
)

And in HTML, these are the same:

<b>Get me a cup of <i>sake</i>, okay?<b>

<b>Get
 me   a     cup
        of <i>sake</i>,
   okay?<b>

However, RTF is not that kind of language. In RTF, the rules for dealing with whitespace are very different:

  • A space character is meaningless only if it’s the optional meaningless space at the end of a command. Otherwise, every space character means to insert a space character!

  • A newline can mark the end of the command; but otherwise, it has no effect or meaning.

For example, consider in{\i cred}ible, in which the space ends the \i command, but doesn’t actually add a space to the document. In all other cases, a space in the source means a space in the document. For example:

Space,     the {\b
final frontier}

Here, there are five spaces after the comma, and they really do insert five spaces into the document. Also, the newline after \b marks the end of the \b command. If that newline were removed, the code would look like \bfinal frontier, which the parser would interpret as a command called \bfinal (plus a meaningless space that ends the command) and then the word frontier.

A newline (or 2 or 15) doesn’t indicated a linebreak. For example, this code:

in
cred

ible

Means the same as this:

incredible

This may seem a very strange way for a markup language to go about doing things. But RTF isn’t really a markup language; it’s a data format that happens to be used for expressing text documents. It was never meant to be something that people would find easy and intuitive for typing. Nor is machine-generated RTF typically easy for people to read. However, when you write RTF-generating programs, try to produce easy-to-read source, since it makes programs easier to debug.

Your programs should insert a newline for two reasons: first, in order to make logical divisions in the RTF source; second, to avoid lines that are overly long (like over 250 characters), which become unwieldy to look at in many editors, and occasionally cause trouble when transferred through email. Here are some rules of thumb for putting linebreaks in RTF:

  • Put a newline before every \pard or \par (commands that are explained in the Paragraphs section).

  • Put a newline before and after the RTF font-table, stylesheet, and other similar constructs (like the optional color table, described later).

  • You can put a newline after every Nth space, {, or }. (Alternately: put a newline after every space, {, or } that’s after the 60th column.)

As you’re massaging RTF source, consider avoiding having the word “From” occur at the start of a line—either break the line elsewhere, or represent it as \'46rom. Email protocols occasionally turn “From” at line start into “>From” even in text-encoded attachments like RTF files. Escaping the “F” keeps that from happening.

Paragraphs

This is the basic construct for a paragraph in RTF:

{\pard ... \par}

For example, consider this document of 2 plain paragraphs in 12pt Times:

{\rtf1\ansi\deff0 {\fonttbl {\f0 Times;}}\fs24

{\pard
Urbem Romam a principio reges habuere; libertatem et
consulatum L. Brutus instituit. dictaturae ad tempus
sumebantur; neque decemviralis potestas ultra biennium,
neque tribunorum militum consulare ius diu valuit.
\par}

{\pard
Non Cinnae, non Sullae longa dominatio; et Pompei Crassique potentia
 cito in Caesarem, Lepidi atque Antonii arma in Augustum cessere, qui
 cuncta discordiis civilibus fessa nomine principis sub imperium accepit.
\par}
}

Formatted, they look like Figure 1-3.

Two plain paragraphs
Figure 1-3. Two plain paragraphs

The RTF idea of “paragraph” is broader than what you’re probably used to. We might call whatever HTML implements with a <p> tag a paragraph, but the RTF concept of “paragraph” corresponds to almost everything in HTML that isn’t a character-formatting tag such as <em>...</em>. For example, what we would call a heading is implemented in RTF as just a (generally) short paragraph with (generally) large type. For example, consider the heading “Annalium Romae” in the following RTF (which appears formatted in Figure 1-4):

{\rtf1\ansi\deff0 {\fonttbl {\f0 Times;}}
\fs24
{\pard \fs44 Annalium Romae\par}
{\pard
Urbem Romam a principio reges habuere; libertatem et
consulatum L. Brutus instituit. dictaturae ad tempus
sumebantur; neque decemviralis potestas ultra biennium,
neque tribunorum militum consulare ius diu valuit.
\par}
{\pard
Non Cinnae, non Sullae longa dominatio; et Pompei Crassique potentia
 cito in Caesarem, Lepidi atque Antonii arma in Augustum cessere, qui
 cuncta discordiis civilibus fessa nomine principis sub imperium accepit.
\par}
}
A heading
Figure 1-4. A heading

Right after the \pard in each paragraph, you can add commands that control the look of that paragraph. There are several kinds of paragraph-formatting commands, and we will go through them in groups.

A word of warning: if you’re at home with very “semantic” markup languages like LaTeX or XML-based document languages, you may be be taken aback by the idea that RTF treats headings as a kind of paragraph—don’t headings and paragraphs mean different things? RTF takes a different approach: RTF is about how things look. RTF doesn’t care about the semantic difference between italics for emphasis (You said what?) versus italics for titles (Naked Lunch) versus italics for names of ships (Lusitania)—to RTF it’s all just italics. Of course, if you do want to add a layer of semantic tagging to RTF documents, you can use styles (covered later in this part of the book); but even then, RTF is still about appearances, because RTF styles don’t replace appearances, they just add to them.

About {\pard ... \par}

Since {\pard...\par} is such a common construct, it must be explained that its parts do have independent meanings. The \pard means to reset the paragraph-formatting attributes to their default value, instead of inheriting them (or some of them!) from the previous paragraph. The \par means to end the current paragraph. The {...} around the whole construct isn’t totally necessary, but it keeps font changes from spilling into subsequent paragraphs. While a \par or a \pard could each exist on their own, and could exist outside of a surrounding {...} group, I have found that this makes for RTF code that is very hard to debug. My experience has been that {\pard...\par} is the sanest and safest way to express paragraphs.

In an ideal world, the construct for paragraphs would be something like {\p...}. Hindsight is 20/20. We have to make do with having a \pard command to start, and a command \par to end. Luckily, command-pairs like that are relatively rare in RTF.

Controlling Paragraph Justification and Centering

The first commands we will cover are ones that tell the word processor how to justify the lines on in the current paragraph—namely, whether to make the lines flush on the left margin, or the right, or both, or whether to center each line.

\ql

Left-justify this paragraph (leave the right side ragged). This is generally the default.

\qr

Right-justify this paragraph (leave the left side ragged). This is rarely used.

\qj

Full-justify this paragraph (try to make both sides smooth).

\qc

Center this paragraph. This is generally used only for headings, not normal paragraphs. Each line of the heading/paragraph is centered.

The following RTF code is an example that demonstrates centering, full justification, and left-justification. It is shown formatted in Figure 1-5.

{\rtf1\ansi\deff0 {\fonttbl {\f0 Times;}}
\fs34
{\pard \qc \fs60 Annalium Romae\par}
{\pard \qj
Urbem Romam a principio reges habuere; libertatem et
consulatum L. Brutus instituit. dictaturae ad tempus
sumebantur; neque decemviralis potestas ultra biennium,
neque tribunorum militum consulare ius diu valuit.
\par}
{\pard \ql
Non Cinnae, non Sullae longa dominatio; et Pompei Crassique potentia
 cito in Caesarem, Lepidi atque Antonii arma in Augustum cessere,
 qui cuncta discordiis civilibus fessa nomine principis sub imperium accepit.
\par}
Centering, full justification, and left-justification
Figure 1-5. Centering, full justification, and left-justification

Spacing Between Paragraphs

There are two simple commands for adding space over and under the current paragraph: \sb and \sa, for space before and space after. But take note: they don’t measure the space in centimeters or pixels or inches or anything else familiar. Instead, the space is measured in twips, a unit that RTF uses for almost everything. A twip is a 1,440th of an inch, or about a 57th of a millimeter. The name twip comes from a twentieth of a point (a point is a typesetting unit here defined as a 72nd of an inch). Points are rarely used except for expressing the size of a font. To help you measure distances in twips, the section Converting to Twips in Chapter 4 shows conversions between twips and inches and centimeters. Also, see the twips ruler inside the back cover of this book.

\sbN

Add N twips of (vertical) space before this paragraph. By default, this is 0. For example, \sb180 adds 180 twips (an eighth of an inch) before this paragraph.

\saN

Add N twips of (vertical) space after this paragraph. By default, this is 0. For example, \sb180 adds 180 twips (an eighth of an inch) after this paragraph.

Generally, the effect you are after is space between paragraphs, and the simplest way to create it is to give every paragraph a \sa command. (If you had an \sb on each one, then the first paragraph on the first page would have some space before it, and it would look odd.)

For example, taking the RTF source that gave us Figure 1-4 and changing every paragraph to start out with {\pard\sa180 gives Figure 1-6’s formatting, which nicely separates the paragraphs visually.

Space added between paragraphs
Figure 1-6. Space added between paragraphs

Paragraph Indenting

There are three paragraph-formatting commands that control indenting, in various ways:

\fiN

Indent the first line of this paragraph by N twips. For example, \fi720 will indent the first line by 720 twips (a half-inch). This is the common sense of the English word “indent.” But you can also use a negative number to “outdent”—i.e., to have the first line start further to the left than the rest of the paragraph, as with \fi-720.

\liN

This command and the following command control block indenting, i.e., indenting not just the first line, but the whole paragraph. The \liN command expresses how far in from the left margin this paragraph should be block-indented.

\riN

This command sets how far in from the right margin this paragraph should be block-indented.

Note that \fi doesn’t start indenting from the left margin of the page, but from the left margin of the paragraph (which \li may have set to something other than the left page-margin).

For example, consider the three paragraphs in Figure 1-7, the first of which starts out with {\pard \fi720 \qj\sa180, the second with {\pard \fi-1440 \li2800 \qj\sa180, and the third with {\pard \li2160 \ri2160 \qj\sa180.

Different kinds of indentation
Figure 1-7. Different kinds of indentation

Bear in mind that the left and right margin do not mean the left and right edge of the page; typically, the margins are an inch in from the edge of the page. For more about changing the margins, see the Page Margins section later.

Paragraphs and Pagebreaks

There are seven commands that control how the pagebreaking and linebreaking settings interact with paragraphs:

\pagebb

Make this paragraph start a new page, i.e., put a pagebreak before this paragraph.

\keep

Try to not split this paragraph across pages, i.e., keep it in one piece.

\keepn

Try to avoid a pagebreak between this paragraph and the next—i.e., keep this paragraph with the next one. This command is often used on headings, to keep them together with the following text paragraph.

\widctlpar

Turn on widow-and-orphans control for this paragraph. This is a feature that tries to avoid breaking a paragraph between its first and second lines, or between its second-to-last and last lines, since breaking in either place looks awkward. Since you’d normally want this on for the whole document, not just for a particular paragraph, you probably want to just use a single \widowctrl command at the start of the document, as discussed in the Preliminaries section.

\nowidctlpar

Turn off widow-and-orphans control for this paragraph. This is useful when \widowctrl has turned on widows-and-orphans control for the whole document but you want to disable it for just this paragraph.

\hyphpar

This turns on automatic hyphenation for this paragraph. Since you normally want this on for the whole document, you probably want to just use a single \hyphauto at the start of the document, as discussed in “Preliminaries.”

\hyphpar0

This command turns off automatic hyphenation for this paragraph. This is a useful when you have a \hyphauto set for this document, but you want to exempt a few paragraphs from hyphenation. (Technically, \hyphpar0 isn’t a separate command—it’s just a \hyphpar command with a parameter value of 0.)

For example, the code below makes a heading that shouldn’t be split up from the following paragraph, and then makes that paragraph, which consists of several lines of verse that shouldn’t be broken across pages. Figure 1-8 shows the result.

{\pard \fs60 \keepn \qc .IX.\par}
{\pard \keep
Nullus in urbe fuit tota qui tangere vellet\line
  uxorem gratis, Caeciliane, tuam,\line
dum licuit: sed nunc positis custodibus ingens\line
  turba fututorum est: ingeniosus homo es.
\par}
A centered heading and a paragraph with linebreaks
Figure 1-8. A centered heading and a paragraph with linebreaks

Double-Spacing

To double-space a paragraph, put the code \sl480\slmult1 right after the \pard. To triple-space it, use \sl720\slmult1. To have just 1.5-spacing, use \sl360\slmult1. A single-spaced paragraph is the default, and doesn’t need any particular code. (The magic numbers 480, 720, and 360 don’t depend on the point size of the text in the paragraph.)

You might think it’s a limitation that line-spacing is an attribute of paragraphs. For example, in WordPerfect, the internal code for line-spacing can be set anywhere in any paragraph—it takes effect starting on that line, and can last for the rest of the document. Whereas with RTF’s way of doing things, you can only set line-spacing (and many other features) for a paragraph, and the settings don’t automatically apply to the following paragraphs. Why does RTF do it that way? Basically, because MSWord does it that way, and the designers of RTF tended to model it after the internal format of MSWord documents.

Exact Paragraph Positioning

Paragraphs are usually placed below the previous one and against the left margin. However, in some cases, such as when printing labels, you need to print text at a specific spot on the page. In that case, use the \pvpg\phpg\posxX\posyY\abswW construct to place the start of the paragraph X twips across and Y twips down from the top left of the page, with a width of W twips. That construct goes after the \pard at the start of a paragraph.

For example, the following paragraph is positioned with the top-left tip of its first letter (the “U” in “Urbem”) 2,160 twips left and 3,600 twips down from the top-left corner of the page. The paragraph will be 4,320 twips wide:

{\pard \pvpg\phpg \posx2160 \posy3600 \absw4320
Urbem Romam a principio reges habuere; libertatem et
 consulatum L. Brutus instituit. dictaturae ad tempus
 sumebantur; neque decemviralis potestas ultra biennium,
\par}

You can put a border around this paragraph by adding a rather large block of commands after the \pard:

\brdrt \brdrs \brdrw10 \brsp20
\brdrl \brdrs \brdrw10 \brsp80
\brdrb \brdrs \brdrw10 \brsp20
\brdrr \brdrs \brdrw10 \brsp80

Normally, the paragraph (and any border around it) extends just as far down as the paragraph needs in order to show all its lines. However, you can add a \abshMinHeight command after the \absw, to force the paragraph to be at least MinHeight twips high; the word processor will format this by adding space to the bottom of the paragraph if it would otherwise come out at shorter than MinHeight twips high. If you have borders on this paragraph, any added space will be between the bottom of the paragraph and the bottom border (instead of just being under the bottom border).

Or you can use the \absh-ExactHeight command to set the exact height of the paragraph (and any borders). For example, the following paragraph will be inside a box (created by the border lines) 5,760 twips high:

{\pard \pvpg\phpg \posx2160 \posy3600 \absw4320
\absh-5760
\brdrt \brdrs \brdrw10 \brsp20
\brdrl \brdrs \brdrw10 \brsp80
\brdrb \brdrs \brdrw10 \brsp20
\brdrr \brdrs \brdrw10 \brsp80
Urbem Romam a principio reges habuere; libertatem et
 consulatum L. Brutus instituit. dictaturae ad tempus
 sumebantur; neque decemviralis potestas ultra biennium,
\par}

If the current font and point size makes the text take up only a part of the space in that box, then there is just blank space left at the bottom. But if the text is too large to fit in that box, the extra text is hidden. That is, only as much of the paragraph is shown as actually fits in that box, because of the \absh-ExactHeight command.

The only syntactic difference between the \abshMinHeight command and the \absh-ExactHeight command is the negative sign. This is indeed an unusual use of the negative sign, since it uses -N to mean something very different from N, whereas you would expect -N to mean simple “N, but in the other direction.”

The full set of commands for exact positioning are explained in the “Positioned Objects and Frames” section of the RTF specification. The border commands are explained in the “Paragraph Borders” section of the RTF specification. We will also see a very similar construct for table cell borders in the Preliminaries section of this book.

Character Formatting

The RTF commands in the previous chapter (\keepn, \qc, etc.) influence the layout of text, not the size and style of the text itself. To change the size and style, we use character formatting commands, almost always in combination with {...} groups. For example, \i turns on italics, but we wouldn’t be easily able to use it in combination with non-italic text unless we used it as {\i...}, in which the first { means to save the current character formatting that’s in effect before the \i takes effect, and then the } restores that formatting. Using the example from our discussion of syntax in Basic RTF Syntax, here’s how we set the word “sake” in italics in the text “a sake cup”:

... a {\i sake} cup ...

If not for that {...}, the \i would turn on italics and it would probably stay on until the end of the current paragraph.

Basic Character Formatting

Here’s a list of the basic character formatting commands:

\i

Italics: “I saw Brazil yesterday.”

I saw {\i Brazil} yesterday.
\b

Boldface: “The director’s cut is much better.”

The director's cut is {\b much} better.
\ul

Underlining: “I even have the script for it.”

I even have the {\ul script} for it.
\super

Superscript: “I’ll lend you it on the 5th.”

I'll lend you it on the 5{\super th}.
\sub

Subscript: “Just don’t get any H2O on it, okay?”

Just don't get any H{\sub 2}O on it, okay?
\scaps

Smallcaps: “Or I’ll have the cia come mess you up!”

Or I'll have the {\scaps cia} come mess you up!
\strike

Strikethrough: “Because you’re a communistterrorist!”

Because you're a {\strike communist}terrorist!

Font Commands

To change the font or the font size, we can’t use a simple command (as with \i or the like); instead we need a command with a number after it. The command \fsN changes the font size to N half-points—not points, half-points! So \fs24 means 12-point type, \fs25 means 12½ point type, and \fs12 means 6-point type. To change the font in the text, use the command \fN, where N is the number that the document’s font table associates with the font we want. For example, here’s a document in 12½ point Times (because a \deff0 says to use the zeroeth font as the default, and a \fs25 sets the font size for the rest of the document, since it’s not in any containing {...} group). Except that there’s one word, grep, that’s in Courier, and one word, “favorite”, that’s in 15-point type (Example 1).

Example 1-1. Changing fonts
{\rtf1\ansi\deff0 {\fonttbl {\f0 Times;}{\f1 Courier;}}
\fs25
{\pard
You know, {\f1 grep} is my {\fs60 favorite} Unix command!
\par}
}

It comes out looking like Figure 1-9.

Changing fonts
Figure 1-9. Changing fonts

The reason that the integer argument to \fs is given in half-points instead of full points is to provide a way to express half-points, such as 7½ points. \fs7.5 is bad RTF syntax, as we saw earlier in Basic RTF Syntax. So measurements are given in half-points, and 7½ can be specified as \fs15.

Advice About {...} Groups

In the code in Example 1, you may wonder about that \fs25 command. Normally it would have a { right before it and would be inside a paragraph, but there it is off on its own! The rule with character formatting commands is that they apply until the end of the currently open {...} group, regardless of whether it was a group that was started right before the command or whether it’s been open for some time. The \fs25 command is no exception. Although the \fs25 may seem solitary, there really is an open {...} group: the group that starts with the { that’s the first character in this document, and continues until the } that is the last character.

Although I generally advise using character-formatting commands only as a {\command...} construct, this suggestion is to make the resulting RTF easier to debug. It makes no difference to the word processor interpreting the RTF. There are three kinds of cases where it’s fine to diverge from this advice:

  • When you have character-formatting commands at the start of the document (i.e., after the font table, and before the first paragraph), those formatting commands apply to the whole document. (\fs25 in Example 1 is an example.)

  • When you have character-formatting commands at the start of a paragraph, after the \pard, and before any text, those formatting commands apply to the whole paragraph. For example, the \i in {\pard\qc\i...} sets this whole paragraph in italics.

  • When you have a series of formatting commands that apply to the same bit of text—i.e., which all turn on at the same time and all turn off at the same time—then you can feel free to turn the by-the-book code {\foo{\bar{\baz...}}} into the more concise {\foo\bar\baz...}. For example, if you wanted “favorite” in 15-point underlined bold italic, you could express that as {\fs30{\ul{\b very favorite}}}, but you could just as well express it as {\fs30\ul\b very favorite}. Either way is absolutely valid RTF.

RTF Escapes

As discussed in Basic RTF Syntax, there are four kinds of things in RTF syntax: commands (like \foo), groups ({...}), plaintext (like Hello World), and escapes. While there are many commands, there are only four escapes to learn: \'xx, \~, \_, and \-.

Escapes

\'xx escapes represent any character in the 0—255 range (0x00—0xFF). In \'xx, xx is the two-character hexadecimal code for the character we want to express. This kind of escape was mentioned in the section Overview of Simple RTF, in which “ê” was expressed in RTF as \'ea, because “ê” is character 0xEA in Latin-1. The ASCII-RTF character chart in Chapter 4 lists all such escapes, and the section “Unicode in RTF” discusses the problem of how to represent Unicode characters that are outside the range 0x00-0xFF.

Nonbreaking space

\~ indicates a nonbreaking space. A nonbreaking space is a character that looks like a space. Whereas the word processor can break lines at a space character, it will never do so at a nonbreaking space character. For example, consider the words “Apollo 11”, as in the phrase “...crew of Apollo 11 consisted...”. If you want the word processor to potentially split “Apollo 11” across lines, you would express it as just:

...crew of Apollo 11 consisted...

But to keep these words always on the same line, you would instead have:

...crew of Apollo\~11 consisted...

That way, if the word processor needs to insert a linebreak near “Apollo 11”, it will either keep “Apollo 11” together on the current line, or will put it all on the next.

Nonbreaking hyphen

\_ indicates a nonbreaking hyphen. A nonbreaking hyphen is a character that looks like a hyphen, but can’t be broken across lines as a normal hyphen. For example, if “willy-nilly” is expressed as in this phrase:

the EU's willy-nilly expansion

It could be laid out with “willy-” at the end of on one line and “nilly” at the start of the next line. To prevent that break, express “willy-nilly” like so:

the EU's willy\_nilly expansion

My advice is to express every hyphen as a \_, except in cases where you know it’s safe to break across lines. This avoids confusion in the case of hyphens occurring in email addresses, URLs, and other kinds of computerese. That is, if you were reading a discussion of Lisp functions, and saw the following:

...can be achieved with a call to get-internal-real-time which returns...

you wouldn’t know whether the function is called get-internal-real-time or get-internal-realtime.

In such cases, either turn hyphenation off for the whole document, or render the word in RTF with nonbreaking hyphens: get\_internal\_real\_time. On the other hand, there are cases of odd technical terms in which hyphens don’t need to be \_ characters. These terms can instead be freely line-broken; for example, in chemical names such as “2-chloro-4-ethylamino-6-isopropylamino-1,3,5-triazine”.

Hyphenation point

\- indicates a hyphenation point. If hyphenation is turned on for the document, the word processor will try to make the text wrap nicely by hyphenating words. But we can’t just break a word at any point. For example, “antimatter” can’t be broken as “an-timatter,” “ant-imatter,” or “antima-tter.” A word processor knows this by looking up “antimatter” in an internal hyphenation system (for the current language) that lists whole words, prefixes, and generic rules; it so arrives at “anti-matter” or, in a pinch, “antimat-ter.” In cases where we have long words that the hyphenation module doesn’t know (or just gets wrong), we can use the \- escape in order to indicate explicitly where the word can be broken. This step is necessary with words too rare to be known to the word processor’s hyphenator, such as “idempotency” (i.e., idem\-potency), or long foreign words, such as the German and Sanskrit compounds Vergangenheitsbewältigung and Trimsikavijñaptimatratasiddhih:

Vergangen\-heits\-
bew\'e4ltigung
Trimsika\-vij\'f1apti\-matrata\-siddhih

Similarly, it’s useful to use \- when mentioning long symbol names in Java, like AccessibleAWTCheckboxMenuItem or ChangeToParentDirectoryAction. It’s up to the reader what algorithm can best turn AccessibleAWTCheckboxMenuItem into:

Accessible\-AWT\-Checkbox\-Menu\-Item

The \plain Formatting Command

We close with the most zen of character-formatting commands, \plain. \plain resets the character formatting: it turns off all characteristics—italics, bold, smallcaps, superscript, and so on. Things that can’t meaningfully be turned off, like point-size, font number, or language (discussed later in “Incidental Features”) are reset to their default values. For example:

{\i Or {\b I {\scaps shall {\plain scream!}}}, I shall!}

This is rendered as: “Or I shall scream!, I shall!”, since the \plain in the innermost group containing the “scream!” resets the characteristics of smallcaps, bold, and italics that this group would otherwise inherit from the containing groups.

In theory, we rarely need the \plain command. However, some word processors have subtle bugs relating to what they think the initial state of character formatting is for a document; these bugs can be avoided by judicious use of the \plain command at the start of a document, explicitly resetting all the character formatting. This is discussed in greater detail in the Document Structure section.

Incidentally, the exact effect of \plain on font size is problematic. The RTF specification seems to say that \plain should reset the current font size to 12-point, but some versions of MSWord reset it to 10-point. To be sure the point size resets to what you intend, explicitly set it after every \plain, as in “{\scaps shall {\plain\fs24 scream!}}.

Unicode in RTF

Unicode characters are characters over 255, usually in the range 256 to 65,535. For example, the Chinese character is character 36,947, and the character is character 21,487.

Here’s how to escape a Unicode character in RTF:

  • If the character is 255 or under, use a \'xy to express it. For example, the letter “ñ” is character 241. That’s 0xF1 in hexadecimal, so it’s expressed as \'f1 in RTF. As another example, the mid-dot symbol (“·”) is character 183, or 0xB7 in hexadecimal; so it’s \'b7 in RTF.

  • If the character is between 255 and 32,768, express it as \uc1\unumber*. For example, , character number 21,487, is \uc1\u21487* in RTF.

  • If the character is between 32,768 and 65,535, subtract 65,536 from it, and use the resulting negative number. For example, is character 36,947, so we subtract 65,536 to get -28,589 and we have \uc1\u-28589* in RTF.

  • If the character is over 65,535, then we can’t express it in RTF, at least not according to specifications available at the time of this writing. For example, the symbol is character 119,073. We can’t express it in RTF. About the best we can do in such cases is to try to find a font that has that character at some lower character number. This method is not as tidy and portable as using a Unicode character, but it’s better than nothing. (Or, in complete desperation, you could embed an image of the character; see the section Embedding Images.)

For example, the first five characters of the Tao Te Ching are these:

The ASCII/Unicode character numbers for the characters are:

36,947 183 21,487 36,947 183

Here’s how to express it in RTF:

\uc1\u-28589*\'b7\uc1\u21487*\uc1\u-28589*\'b7

While the above rules hold for normal printable characters, there are four exceptions worth noting: the ASCII newline character, the ASCII form-feed character, the Latin-1 nonbreaking space, and the Latin-1 soft hyphen. While we could, in theory, escape these as \'0a, \'0c, \'a0 and \'ad respectively, those escapes are not well supported. It is preferable to use the command \line for newline, the command \page for form-feed, the escape \~ for the nonbreaking space, and the escape \- for the soft hyphen.

Support for the Unicode escapes

Although the specification for expressing Unicode in RTF is over five years old, support for RTF in different applications is still somewhat hit-or-miss.

For example, since no single font is ever likely to be able to render every Unicode character, it is reasonable to expect an application to try to find a font that has a particular Unicode character, if the font you’re currently using doesn’t have that character. If the current font were Times New Roman, and you want to use one of the above Chinese characters (which Times New Roman presumably doesn’t provide), an application would presumably scan the locally installed fonts, find that MS Gothic provides that character, and use that font for that character. The result looks like Figure 1-10.

Chinese characters in MS Gothic
Figure 1-10. Chinese characters in MS Gothic

MSWord 2000 tries to do that kind of helpful substitution, but it does not do it reliably. Oddly, WordPad (write.exe) in MSWin 98 is smarter at this. In any case, in order to use a Unicode character, try to use a font that provides the character. Otherwise, you run the risk of the document coming out looking like Figure 1-11.

When characters can’t be found
Figure 1-11. When characters can’t be found

Finally, consider the case of RTF readers that don’t support Unicode at all. When they see the \uc1\unumber* construct, they parse it as two unknown commands (and therefore ignore them), followed by a “*”. Ideally, pre-Unicode RTF readers will parse the Tao Te Ching RTF as simply “*·**·”.

There are exceptions, however. WordPerfect 8 inexplicably parses the above as “ * * *”. But this is because WordPerfect 8’s RTF support is ghastly in general; it’s not specific to just its support for Unicode characters.

Document Structure

So far we’ve taken an informal approach to the question of how a document is built, basically saying little more than to start the document with a line like this:

{\rtf1\ansi\deff0 {\fonttbl {\f0 Times;}{\f1 Courier;}}

and then put a } at the very end of the document.

In this section, we’ll take a closer look at what can go in a document.

An RTF document consists of a prolog, a font table, an optional color table, an optional stylesheet, an optional info group, preliminaries, content (i.e., all the paragraphs of actually visible text), and then a } at the end.

Document Prolog

An RTF document must start out with these six characters:

{\rtf1

The 1 indicates the version of RTF being used. Currently, 1 is the only version there has ever been. Given how backward-compatible RTF is, it’s doubtful that there will ever be a need for a 2.

After the {\rtf1, the document should declare what character set it uses, if it uses characters (via \'xx escapes) in the 0x80-0xFF range. The way to declare a character set is with one of these commands:

\ansi

The document is in the ANSI character set, also known as Code Page 1252, the usual MSWindows character set. This is basically Latin-1 (ISO-8859-1) with some characters added between 128 and 160. In theory, this is the default for RTF.

\mac

The document is in the MacAscii character set, the usual character set under old (pre-10) versions of Mac OS.

\pc

The document is in DOS Code Page 437, the default character set for MS-DOS. Typists with good muscle-memory will note that this is the character set that is still used for interpreting “Alt numeric” codes—i.e., when you hold down Alt and type “130” on the numeric keypad, it produces a é, because character 130 in CP437 is an é. That is about the only use that CP437 sees these days.

\pca

The document is in DOS Code Page 850, also known as the MS-DOS Multilingual Code Page.

For no really good reason, support for these RTF character sets is perfect in some word processors, almost perfect in others (for example, the rare \pca command isn’t implemented), and shoddy in others (as when only \ansi is supported). In a few bad old word processors, these commands are completely ignored, and the document is interpreted as being in whatever character set happens to strike that word processor’s fancy. If your document is all characters in the range 0x00-0x7F, then you won’t have any problem. The bad news is that you may be using codes outside that range without noticing it, such as smart quotes, long dashes, or the like.

The best advice I can give is to use only the ANSI character set (as it is the best-supported character set) and signal you are using it by starting the document with the {\rtf1\ansi code. The \ansi can be considered optional, but some applications demand it (as with at least some versions of the Windows Help Compiler, discussed in Chapter 2), and some applications misread its absence as meaning “This document is in the native character set.”

After the character set declaration comes the \deffN command, which declares that font number N is the default font for this document. (What font the number N actually indicates is defined in the font table that follows.) Rather like \ansi, \deffN is technically optional, but you should always put it there. For example, this is a very common prolog, which declares the RTF document to be in the ANSI character set, and picks font 0 as the default font:

{\rtf1\ansi\deff0

Font Table

A font table lists all the fonts that can be used in this document and associates a number with each one. The font table is required, although some programs will tolerate a file that has no font table.

The syntax for a font table is {\fonttbl ...declarations...}, in which each declaration has this basic syntax:

{\fnumber\familycommand Fontname;}

Replace number with any integer, and replace \familycommand with one of the following commands.

Command

Description

Examples

\fmodern

Monospace fonts

Courier New

Lucida Console

\froman

Proportionally spaced serif fonts

Arial

Times New Roman

Bookman

Georgia

\fswiss

Proportionally spaced sans serif fonts

Tahoma

Lucida Sans

Verdana

\fnil

Unknown/Other

 

Here is a font table with four declarations:

{\fonttbl
{\f0\froman Times;}
{\f1\fswiss Arial;}
{\f2\fmodern Courier New;}
}

In a document with that font table, {\f2 stuff} would print “stuff” in Courier New.

You can’t use a font in a document unless you declare it in the font table. But you don’t have use every font that you list in the font table.

The original intent of having a font family declared with each font—whether \fmodern, \froman, \fswiss, \fnil, or one of the less useful ones that are in the specification but aren’t discussed here—was so that if a word processor were reading a document that declared a font that wasn’t on the system, the word processor could substitute one of the same family. But it turned out that this feature was hard to implement well, and many word processors don’t implement it at all. In practice, you can simply declare every font as \fnil or even leave off the font-family declaration. The RTF specification suggests that the declaration is syntactically needed, but hardly any word processors actually require it; for sake of brevity, almost all the examples in this book leave out the declaration. So far, the only applications I’ve found that seem to require a font family declaration are the Microsoft Help Compiler, and an old (1.0.3) version of AbiWord.

It is customary to declare \f0, then \f1, then \f2, and so on in order, going up by one each time. But there are word processors that don’t follow that convention and the RTF specification does not actually lay out this convention.

Color Table

The color table is where you define all the colors that might be used in this document. Once you’ve defined a color table, you can use the \cfN and \cbN to change text foreground/background colors, as shown in the section Changing Text Color. The color table is optional, so there’s no reason to include it unless you are using commands like \cfN or \cbN.

The syntax for a font table is {\colortbl ...declarations...}. Each declaration has this basic syntax:

\redR\greenG\blueB;

where R, G, and B are integers between 0 and 255, expressing the red, green, and blue components of the color being declared. For example, the color orange consists of red at 100% intensity, green at 50% intensity, and blue at 0% intensity. The RTF declaration of this is \red255\green128\blue0;, which many readers will recognize as akin to the hexadecimal HTML syntax for the same color, #FF8000.

A special declaration syntax of just the character “;” means “default text color”. This convention is used for the first entry in the color table. That is, this entry’s color isn’t any specific color, but should be the default color of whatever format you’re rendering this RTF for.[2]

This example color table declares entry 0 with the default text color, entry 1 as red, entry 2 as blue, entry 3 as white, and entry 4a as black:

{\colortbl
;
\red255\green0\blue0;
\red0\green0\blue255;
\red255\green255\blue255;
\red0\green0\blue0;
}

In this color table, the word “boy” in oh {\cf2 boy}! appears in blue text. See the Changing Text Color section for a further discussion of color commands.

Incidentally, you might wonder what the difference would be between \cf4 and \cf0 with the color table above—i.e., what’s the difference between the default color, and black? In hardcopy, there is no difference, because the default color for print is black. But on screen, the default color can be anything. For example, suppose MSWindows is running and the Display Properties: Appearance control panel is set to make the default window style appear as white text on a dark blue background. In that case, if you’re viewing an RTF document with text that’s in the default color, it will show up as white on blue, just like normal text in any other application. But text with an explicit \cf command for black will display as black text. And given that the background color is dark blue, that black text will be quite hard to read—unless, of course, the RTF document also specifies a different background color (such as yellow), in which case, the text will display more readably, as black on yellow.

Stylesheet

A stylesheet is where you declare any styles that you might use in the document. A stylesheet is optional. The semantics and usage of stylesheets is discussed in detail later in the Styles section, so we will focus just on the syntax here.

The syntax for the stylesheet is {\stylesheet ...declarations...}, in which each declaration is either a paragraph style definition or a character style definition. A paragraph style definition has this syntax:

{\sA ...formatting commands... \sbasedonB Style Name;}

in which A is the number of the style you’re defining and B is the number of the style you’re basing it on. (If you’re not basing it on any style at all, just leave out the \sbasedonnum command.) For example:

{\s7 \qc\li360\sa60\f4\fs20 \sbasedon3 Subsection Title;}

This declares a style 7, based on style 3, which has the formatting \qc\li360\sa60\f4\fs20, and is named “Subsection Title”. The formatting for paragraph styles can freely mix commands for paragraph formatting (like \qc\li360\sa60) and commands for character formatting (like \f4\fs20). Avoid using commas or semicolons in the style name.

A character style definition has this syntax:

{\*\csA \additive ...formatting commands... \sbasedonB Style Name;}

in which A is the number of the style you’re defining the character style as, and B is the number of the character style you’re basing it on. (As before, the \sbasedonnum command is optional.) The formatting commands here should be just character-formatting commands, without any paragraph-formatting commands. The \additive command is technically optional, but omitting it is not usually what you want. See the Styles section for more details.

Here’s an example of a character style definition:

{\*\cs24 \additive \super\f3 \sbasedon10 IsotopeNum;}

This declares a style 24, which has the formatting \super\f3, is based on style 10, and has the name “IsotopeNum”.

Incidentally, in both paragraph style and character style definitions, the formatting commands section is free to consist of nothing at all. For example:

{\*\cs5 \additive \sbasedon3 AuthorName;}
{\s6 \sbasedon15 Minor Annotation;}

The first line declares a character style 5, to look just like character style 3, but with the name “AuthorName”. The second line declares a paragraph style 6, based on style 15 and looking just like it, but with the name “Minor Annotation”. Those two styles could be part of a complete stylesheet that looks like this:

{\stylesheet
{\*\cs3 Default Paragraph Font;}
{\*\cs5 \additive \sbasedon3 AuthorName;}
{\s6 \sbasedon15 Minor Annotation;}
{\s15 Normal;}
}

The RTF specification is not explicit about whether a character style with the same number as a paragraph style is allowed; it’s safer to assume it isn’t.

Info Group

The optional info group stores document metadata. Metadata is information that describes the document, but is not actually in the document (such as would appear when paging through the document on screen or in hardcopy). The syntax of the info group is {\info ...metadatafield...}, where each metadata field has the syntax {\fieldname Value}. The RTF specification defines about two dozen metadata field-name commands (as well as a syntax for declaring additional field-names), but here we discuss only the following common fields:

{\title some title text}

Declares the document’s title. (Note that no formatting commands are allowed in info group values.) For example, {\title Export Manifest} declares that the document is called “Export Manifest”.

{\author The author’s name}

Declares the author’s name. For example, this: {\author Ren\'e9e Smith} declares “Renée Smith” as the document’s author’s name.

{\company The author’s affiliation}

Declares the author’s organizational affiliation (corporate or otherwise). For example, {\company University of Antarctica}.

{\creatim\yrY\moM\dyD\hrH\minM}

Declares when this document was first created (as opposed to merely modified). Note that the parameter for \yr is the real year A.D., \mo is the month number (January is \mo1), and \hr is the number of the hour in 24-clock (\hr0 is midnight). For example, in the unlikely event that a document was created at the moment that the first person set foot on the moon, at July 20, 1969, at 10:56 p.m., it would be expressed as:

{\creatim\yr1969\mo7\dy20\hr22\min56}.

Some programmers may expect \mo1 to mean February, or might want to express 2001 as \yr101, or might assume that the time is always in GMT timezone; however, none of those things are correct. Specifically, the \creatim time is interpreted as the “local” timezone, although there is no way to declare exactly what timezone that is. In order to preserve this information, I suggest using \doccomm text.

{\doccomm Miscellaneous comment text}

Stores any miscellaneous comments about the document. Useful information to store includes things like the name and version number of the program that produced (or translated) the document (possibly the versions of libraries used), what options were used in generating that document (including what files were the source of the document data), and some expression of the creation time that includes the timezone. For example, one RTF-writing application produces a \doccomm like this:

{\doccomm
Pod::Simple::RTF 1.01 using Pod::Simple::PullParser v1.02
 under Perl v5.008 at Sat Jan 25 20:44:35 2003 GMT}
}

Here’s an example information group in an otherwise rather minimal document:

{\rtf{\fonttbl{\f0 Georgia;}}
{\info
{\title Reminder to vote tomorrow}
{\author Carrie Chapman Catt}
{\company League of Women Voters}
{\creatim\yr2004\mo11\dy1\hr8\min34}
{\doccomm We're at http://www.lwv.org/}
}
\f0\fs90 Tomorrow is Election Day!
\line Get out and vote!}

When this document opens in a word processor, normally all that’s visible is the text “Tomorrow is Election Day! Get out and vote!”, and that’s all that appears when the document is printed. However, most word processors provide some way of viewing (and probably editing) the metadata. In MSWord, it’s the File → Properties option, which brings up a multitabbed window group. The Summary tab window is shown in Figure 1-12.

Summary tab window
Figure 1-12. Summary tab window

The only metadata field that doesn’t appear in Figure 1-12 is the \creatim value, which appears under the Statistics tab as “Created: November 01, 2004 8:34:00 AM”.

Defaults for some metadata fields

The \title, \author, \company and \creatim field values get special treatment in MSWord, in this way: if you load a document that doesn’t have a value for a field above, MSWord automatically inserts data for those fields. That is, if there’s no \author set, MSWord fills in the current user’s name. Similarly, if there’s no \company set, MSWord fills in the current user’s affiliation. (Recall that name and affiliation are generally entered when MSWord is first installed.) If there’s no \creatim set, MSWord inserts the current time. And if there’s no \title set, MSWord tries to infer it from the text at the start of the document.

This “helpful” feature of MSWord could lead to documents being resaved with an inaccurate mix of the author’s and current user’s information. To prevent this, always include an info group consisting of at least some values for those keywords, even if the values are just “(see document)” or “X” or some other null-like value. Here’s an example that just uses “.” as the author name, affiliation, and document title:

{\info {\author .}{\company .}{\title .}}

If some user opens this document and resaves it, the saved version won’t have the user’s information dropped into the metadata. MSWord won’t put new data into those fields, since the values are already set—even though we as users would hopefully consider those values to be as good as blank.

Preliminaries

Just before the document content starts, you will typically want some formatting commands that affect the document as a whole but that aren’t really part of the document. This section can be left empty, but here is a commonly useful string to provide:

\deflang1033 \plain \fs26 \widowctrl \hyphauto \ftnbj
{\header \pard\qr\plain\f0\fs16 \chpgn \par}

The commands are explained below.

\deflangnumber sets the document’s default language to whatever human language that number refers to. The number 1033 is U.S. English, and other language codes are listed in the RTF Language Codes section in Chapter 4. Moreover, language numbers are discussed in greater detail in the Language Tagging section. Technically, \deflang chooses a language and declares it when the RTF-reader sees a \plain; later on, the language to reset to is what you’re declaring with \deflang.

However, some programs implement \deflang by also making it the initial language value—i.e., the language that text is considered to be in, before any \plain or \langNumber sets the language explicitly. You can avoid this whole problem by having a \plain in your Preliminaries section.

A \plain command resets the current font number to whatever was specified in the \deff command. It also resets the font size to 12 points. It resets the language to whatever was specified in the \deflang command. And finally, it turns off all character-formatting features such as underlining, italic, superscript, et cetera. While you can use a \plain command anywhere in a document (just like any other character-formatting command), \plain is most useful here, to make sure that the character-formatting options are explicitly reset at the beginning. In theory, a \plain here isn’t necessary, but in practice, having the \plain defeats some bugs in various RTF programs. Moreover, having a \fsN right after a \plain defeats yet more bugs (specifically, some versions of MSWord reset the font size to 10 points instead of 12 points when they see a \plain command).

Next, we have a \fs26 for setting the text size to 13 points. If we want the whole document to be in bold italic, the simplest way would be to just put a \b\i here.

\widowctrl turns on widow and orphan control for this document. This feature is explained in the discussion of the \widctlpar and \nowidctlpar commands (in the section Paragraphs and Pagebreaks). Similarly, \hyphauto turns on automatic hyphenation for this whole document. As mentioned in the Paragraphs section, automatic hyphenation can be overridden on a per-paragraph basis with \hyphpar0. And \ftnbj means that if you happen to use footnotes in this document, you mean them to be real footnotes instead of endnotes (which is the default).

Finally, the last line is a construct for turning on page numbering in the form of a flush-right 13-point number, in whatever is font number 0 in the font table. You’re free to surround the page number (inserted by the \chpgn command) with whatever formatting you like. For example, you could use code like this, which sets the header to “[ Doc Title Here / p.1 ]” (or whatever the page number is) centered at the top, in 11-point italic in font #2, with the “p.1” part in bold:

{\header \pard\qc\plain\f2\fs22\i
[ Doc Title Here / {\b p.\chpgn} ]
\par}

Content

Content is where all the text considered the “real” document is located. This section is optional, in the sense that you could have a document with no content (such as a document template).

End of Document

Every RTF document must end with a }, to close the group opened by the { that is the first character in the document. Nothing can follow the final }, except possibly a newline.

Incidental Features

This section covers all sorts of odds and ends about RTF. Some of this section discusses features that might not interest you at the moment, but there’s something in it for everyone.

The {\*\command ... } Construct

From the very beginning, the RTF specification has insisted that if a program sees an RTF command that it doesn’t know, it must ignore it and keep going. Consider this text, containing the fictitious commands \zim and \gir:

common fallacy that {\b\zim\i scalarity} must \gir774 necessarily

A program that doesn’t know the commands would read this as if it were:

common fallacy that {\b\i scalarity} must necessarily

Therefore, developers can use new commands (whether new in the standard, or just for private use) with the certainty that existing RTF programs will react by predictably ignoring the unknown commands—instead of crashing, complaining to the user, or interpreting the command as literal text.

There is a special case of this: the {\*\command ...} construct. This special construct means that if the program understands the \command, it takes this to mean {\command ...}, but if it doesn’t understand \command, the program ignores not just \command (as it would anyway) but everything in this group. Consider this text, with a fictitious command \bibcit:

rather nondualist{\*\bibcit Stcherbatsky 1932{\i b}, p73} and

An RTF program that understood the \bibcit command would parse that code as if there were no \*. But an RTF program that has never heard of a \bibcit command would treat it as if the whole group weren’t there:

rather nondualist and

Note that all commands and all nested groups are ignored, such as the {\i...} group.

Faking comments with {\*\command ... }

RTF is unusual among computer languages in that it doesn’t have a syntax for expressing source code comments. That is, in C you can have /* some text */, and in XML and HTML you can use <!-- some text --> but there is no corresponding structure in RTF. {\*\command ... } can serve as a comment; all you have to do is use a command that you can be reasonably sure no one will ever implement in any program. For example:

{\*\supermegacomment
  Converted from text node 463 in stuff.dat
}

That whole group will be ignored by any program that doesn’t understand the \supermegacomment command; presumably, that’s all programs everywhere, since I just now made up that command name. Regrettably, the command name \comment is taken—as a command for use in the \info section—and so can’t just be used anywhere. If it weren’t already taken, we could use {\*\comment...}.

The only caveat in using a {\*\supermegacomment ...} construct (for whatever novel pseudocommand you choose: {\*\uvula ...} or {\*\octopuselbows ...} work just as well) is that the content has to be syntactically valid RTF. A safe rule of thumb is to avoid any content with a backslash, { or }, or any eight-bit characters.

Language Tagging

A word processor can’t spellcheck or hyphenate a stretch of text unless it knows what human language that text is in. The way to express “This text is in language X” is with the \langLangnum command. This command is used like a font formatting command (such as \b or \fsHalfpoints), but happens to have no normally visible effect. For example:

The SETI projects hope that meaningful communication
with aliens is possible, in spite of Wittgenstein's
supposition that {\lang1031 wenn ein L\'f6we sprechen
k\'f6nnte, wir k\'f6nnten ihn nicht verstehen}.

In that sentence, the appearance of the phrase “Wenn ein Löwe sprechen könnte, wir könnten ihn nicht verstehen” is no different than the surrounding text when shown on the screen or printed on the page. The \lang1031 command says that this text is in German (1031 indicates German, as listed in the RTF Language Codes section in Chapter 4), whereas the larger document is presumably tagged as some form of English (such as 1033 for U.S. English). This language would be expressed with a \lang1033 earlier on, or expressed with a \deflang1033\plain at the start of the document, as discussed earlier in the Preliminaries section.

But what does this language-tagging actually do? At the very least, having tagged that phrase as German tells the word processor that it’s not English, and the English spellchecker shouldn’t scan it. With an occasional foreign word in a short document, this distinction usually isn’t worth the bother, but if your document is long and full of foreign words or quotes, spellchecking it can be tedious without language tagging; the word processor would constantly catch apparently misspelled words like “wenn”, “ein”, “Löwe”, and so on. Even if you don’t mean for a document to be deliberately spellchecked, bear in mind that most word processors now automatically check every document they open, and put wavy red lines under unknown words. To keep those distractions away from foreign words, use language tagging.

But language tagging doesn’t just indicate whether text is to be spellchecked. If the user’s word processor installation happens to have a German spellcheck module, then the word processor should actually use that for spellchecking text in \lang1031 (German)—so that if “sprechen” were mistyped as “psrechen”, the word processor would know to mark it as wrong and suggest “sprechen”.

Moreover, if the document is hyphenated, tagging text as German means that English hyphenation rules don’t apply, and a German hyphenation module should be used, if available.

Text that’s not really in any human language at all, such as computer code, can be tagged as \lang1024. This indicates that the text is in a “null” language. For example:

and inside was a mysterious coded message
reading "{\lang1024 JRNRL LDKCM UXFGM}".  She

or:

by using the {\lang1024 tcgetpgrp} function for

RTF has a new command, \noproof, which labels text as immune to spellchecking but otherwise still in the same language as the surrounding text. For example:

making what Chaucer would call a {\noproof "pilgrymage
to Caunterbury with ful devout corage"}, in spite of

However, since this is a new command, older programs that don’t know it ignore it, and blithely treat the text inside as still spellcheckable. If this isn’t a problem, you can just use a plain \noproof as above. But for backwards-compatibility, use the circumlocution \lang1024\noproof\langnpLangnum, in which Langnum repeats the language code of the surrounding text. This new \langnp command means the same thing as \lang, but was introduced at the same time as \noproof. Consider how this text would be interpreted by an old program and a new program:

call a {\lang1024\noproof\langnp1033 "pilgrymage..."}, in

An old RTF program sees and understands the \lang1024, and knows the following text is in the null language; the old program sees \noproof and \langnp1033, but it is ignorant of each code, and ignores them both. An old program treats “pilgrymage...” as part of the null language. A new RTF program would see and understand \lang1024 as before, then see \noproof and turn off spellchecking, and see \langnp1033, which resets the current language back to 1033. A new program treats “pilgrymage...” as part of whatever language \langnp (re)declares—in this case, 1033 for U.S. English, the language of the surrounding text.

The \lang1024\noproof\langnpLangnum idiom is roundabout, but effective.

The difference between these two bits of text:

{\lang1024 "pilgrymage to Caunterbury with ful devout corage"}

{\lang1024\noproof\langnp1033 "pilgrymage to Caunterbury with
ful devout corage"}

is that the second one is subject to English hyphenation rules, whereas the second one isn’t, since it’s in the null language.

Other, rarer word-processor features might use language tagging. For example, if a user applies a thesaurus function to the word “devout” in the second bit of code (in MSWord, this is just a matter of right-clicking on the word and selecting “Synonyms” on the menu that pops up), the word processor knows to use the English synonym dictionary. But if the user tries this in the first bit of code, the word processor will presumably give an error, since it won’t have any synonym dictionary for the null language. Some formatting behavior can be language-dependent: the “ck” character pair often kerns more closely in German; the smallcaps command, \scaps, operates slightly differently in Turkish; line-justification may have to use a different algorithm for Thai; and so on. Language tagging may also be needed if you are sending text to a speech synthesizer or to a Braille printer.

Newspaper Columns

Columns used in context of text usually bring to mind tables; they’re covered in the Tables section of Chapter 1. RTF also supports a quite different feature with a similar name: newspaper columns.

Normally, a word processor lays out a page’s content in one pass from top to bottom. When the word processor instead breaks the content into several columns, filling the first before adding text to the second, the format is newspaper columns. A layout with newspaper columns is can make pages with small print or frequent linebreaks much easier to read. While the term “newspaper columns” obviously brings to mind newspapers, examples of this kind of layout are often to be found in dictionaries and indexes.

The way to switch layout to newspaper column mode is to use the \colsN command, in which N is the number of columns per page. Typically you will use only \cols2, \cols3, or \cols4; more than four columns per page is generally hard to read.

By default, there is no line between the columns. To draw a line between them, add a \linebetcol command.

By default, the columns are separated by a distance of 720 twips—i.e., a half inch, or about 12mm. To set this gap to a different value, use the \colsxTwips command, in which Twips is the distance in twips. For example, to make the columns a full inch apart, use \colsx1440. To reduce it to a quarter-inch, use \colsx360.

This bit of code lays out text in three columns, sets the distance between the columns at 567 twips (10mm), and draws a line between them (there’s 5mm on each side of the line):

\cols3
\colsx567
\linebetcol
...paragraphs...

The last page of text laid out that way will look something like Figure 1-13.

Newspaper column layout
Figure 1-13. Newspaper column layout

Columns and sections

A \colsN command might be expected to take effect right where it occurs in the text, not before or after. But this is not actually the case: wherever the command occurs, it affects the whole section. A section is a concept we haven’t yet discussed; it is a logical division of the document. Just as a paragraph-formatting command like \li sets the left indent value for an entire paragraph, a \cols command sets the number of columns for an entire section. (Putting these commands at the start of the paragraph/section is a syntactic requirement in some cases, but in other cases, it just makes the code more human-readable. In either case, it’s a good idea.)

Sections are not discussed elsewhere in this book, because they only come up in certain formatting features that are beyond the scope of this condensed guide. The only notable exceptions are page header settings and newspaper columns. Follow these rules of thumb in order to avoid bothering with sections:

  • If you want a whole document in columns, put a \colsN command at the start of the document, right after the document preliminaries. Follow the \colsN with the optional \colsxDistance and \linebetcol commands.

  • If you want to have a document partly in columns, switch to column modes with \sectd\sect and the \colsN command. You can change out of column mode later with \sectd\sect code.

Whenever you use a \sectd\sect, it has the side effect of turning off the page-numbering header mentioned earlier in the Preliminaries section. So if you used that code, you have to repeat it after \sectd\sect. The document would look like this:

document starts...
{\header \pard\qr\plain\f0\fs16 \chpgn \par}
...some paragraphs not in columns, and then...
\sectd\sect
{\header \pard\qr\plain\f0\fs16 \chpgn \par}
\cols3 \colsx567 \linebetcol
...some paragraphs that get put in columns...
\sectd\sect
{\header \pard\qr\plain\f0\fs16 \chpgn \par}
...some paragraphs not in columns...
...document ends
}

For more details on the notion of sections, look under the heading “Section Formatting Properties” in the RTF specification.

Footnotes

Insert footnotes in RTF text using this construct:

{\super\chftn}{\footnote\pard\plain\chftn ...text here...}

The \footnote construct is actually used for inserting notes of various kinds—proper footnotes, or endnotes with various formatting quirks. The default is to create endnotes. This default might be a surprise, considering the command name is \footnote and not \endnote. To make \footnote commands actually produce footnotes, put a \ftnbj command in the Preliminaries part of a document (as discussed earlier in the Preliminaries section of this book). The name \ftnbj stands for “footnote bottom-justified”. The default footnote numbering behavior is “1, 2, 3, ...” (as opposed to “i, ii, iii, ...”, for example) and for numbering to not reset at the end of the page.

For a full discussion of footnote numbering styles and the complexities of endnote placement, refer to the RTF specification. A \ftnbj at the start of the document and the footnote construct shown here should behave as is expected for normal English text. For example:

so called "minority languages", as in North America
{\super\chftn}{\footnote\pard\plain\chftn
: See {\i Navajo Made Easier} by Irvy Goosen}
, Europe
{\super\chftn}{\footnote\pard\plain\chftn
: See {\i Who's Afraid of Luxembourgish?} by Jul Christophory}
 and the Mediterranean
{\super\chftn}{\footnote\pard\plain\chftn
: See {\i Learn Maltese, Why Not?} by Joseph Vella}
, to name but a few.

When formatted as part of a larger document, this code looks like Figure 1-14.

Footnote formatting
Figure 1-14. Footnote formatting

The RTF specification doesn’t stipulate how or whether footnotes should inherit font, character, or paragraph formatting from the paragraph they’re anchored to. The safest approach is to include a \pard\plain to reset to document defaults (as shown above), and then add any commands you want in order to select a different font, point size, et cetera.

Changing Text Color

The Color Table section in Document Structure discussed the syntax for declaring color tables. Here’s where we actually use them, to set the foreground and background color of text.

First, assume that a document has this color table right after its font table:

{\colortbl
;
\red255\green0\blue0;
\red0\green0\blue255;
}

As explained earlier, this declares a palette with three entries:

Palette entry 0: the default color
Palette entry 1: red (#FF0000)
Palette entry 2: blue (#0000FF)

The \cfColorNum command is a character-formatting command that sets the text color to whatever palette entry number ColorNum was defined to be. So, given the above color table, {\cf1 yow!} puts the word “yow!” in red type.

The RTF specification also defines a command (\cbColorNum) that does for the background of the text what \cfColorNum does for the foreground. For example, if you had {\cb5 yow!} and defined palette entry 5 as light yellow, it would look like the word “yow!” had been gone over with a highlighter pen. But in one of the few cases I’ve yet found of Microsoft completely disregarding their own RTF specification, MSWord simply does not implement the \cb command. Instead, it implements exactly the same function with a different construct: \chshdng0\chcbpatColorNum, in which ColorNum is the same number as would be used in a \cbColorNum command.

Regrettably, MSWord seems to be the only word processor at present that understands the \chshdng0\chcbpatColorNum construct; so in order to set the background color, you should use \chshdng0\chcbpatColorNum and \cbColorNum:

{\chshdng0\chcbpat5\cb5 yow!}

Moreover, to set the text foreground or background color, it’s best to set both of them, to ensure that they display correctly on screen. For example:

{\cf4\chshdng0\chcbpat5\cb5 yow!}

See the end of the Color Table section for a discussion of the rationale for this.

The construct for making text into a hyperlink to a specific URL is rather large:

There are examples and errata at
{\field{\*\fldinst{HYPERLINK
 "http://www.oreilly.com/catalog/rtfpg/"
}}{\fldrslt{\ul
this book's web site
}}}.

This expresses the sentence “There are examples and errata at this book’s web site.” The phrase “this book’s web site” is underlined and serves as a hyperlink to the URL http://www.oreilly.com/catalog/rtfpg/. If you also want to make it blue, add a color-change command, as from the above section, like this:

There are examples and errata at
{\field{\*\fldinst{HYPERLINK
 "http://www.oreilly.com/catalog/rtfpg/"
}}{\fldrslt{\ul\cf2
this book's web site
}}}.

That, of course, assumes there’s a color table that declares a color #2.

Page Margins

In the section Paragraph Indenting, we discussed the \li and \ri commands for controlling the indenting of paragraphs. Indenting (in this sense) means the distance from the left or right margin of the page. But the margins aren’t carved in stone—they can be redefined at will.

To control the placement of the margins, use the following commands in a document. They should go in the Preliminaries section, presumably before page numbering is turned on:

\margtN

Top margin, in twips (the default is 1440).

\margbN

Bottom margin, in twips (the default is 1440).

\marglN

Left margin, in twips (the default is 1800).

\margrN

Right margin, in twips (the default is 1800).

For example, in order to provide a larger-than-normal left margin, use \margl2880 to indicate that the left margin is 2,880 twips (2 inches) from the left edge of the actual page.

Page Size and Orientation

Few RTF documents need to stipulate the size of the page that they were formatted for. A word processor generally has a notion of whether it typically prints to “U.S. letter” paper (8.5″ × 11″) or to the narrower and taller A4 paper (210mm × 297mm) used outside the U.S. If a document doesn’t force one size of paper or another, the word processor will format the document with the default paper-size.

If you’re printing normal documents (i.e., portrait-orientation formatting on the default paper size for your default printer), you won’t need any special RTF commands. But to print in landscape mode (i.e., sideways), or to otherwise change page orientation or size, you must to consider the size of paper.

To print a document in landscape mode on U.S. letter paper, put this code in the document’s Preliminaries section, presumably before turning on page numbering:

\paperw15840 \paperh12240
\margl1440 \margr1440 \margt1800 \margb1800
\landscape

If you want landscape mode for A4-sized paper, use this instead:

\paperw16834 \paperh11909
\margl1440 \margr1900 \margt1800 \margb1800
\landscape

If you want to print in two-up format (i.e., two virtual pages sideways on one physical page, a.k.a. journal preprint style), use this code for U.S. letter paper:

\paperw7920 \paperh12240
\margl1440 \margr1440 \margt1800 \margb1800
\twoonone\landscape

This is the code for getting the same effect for A4 paper:

\paperw8417 \paperh11909
\margl1440 \margr1843 \margt1800 \margb1800
\twoonone\landscape

Note that in each case, the margin settings (the middle line in each) are simply an initial recommendation; you may actually want larger or smaller margins. And when printing in two-up format, you will almost definitely want to use a smaller font size than the default 12-point.

Line Drawing

RTF has a happily large but regrettably convoluted system for representing graphics primitives such as lines, arcs, circles, polygons, and so on. The simple task of representing a 5-inch horizontal rule requires this much code:

{\pard {\*\do
\dobxcolumn \dobypara \dodhgt7200
\dpline \dpptx0 \dppty0 \dpptx7200
\dppty0 \dpx0 \dpy0 \dpxsize7200
\dpysize0 \dplinew15
\dplinecor0 \dplinecog0 \dplinecob0 }\par}

That line can be made longer or shorter by replacing the three instances of 7200 with some other length in twips.

If you want more complex graphics in RTF, the simplest method is probably to just embed a real image, as covered in the next section. But if you want to learn more about RTF’s graphics primitives, see the section “Drawing Objects” in the RTF specification. Also, have a look at the Origami CD Case example in Chapter 3, which involves plotting lines between arbitrary points on the page, using a variant of the code shown above.

Here is another way to draw a horizontal line:

{\pard \brdrb \brdrs \brdrw10 \brsp20 \par}
{\pard\par}

That code is rather more compact, but also works in a basically different way. Where the previous code inserts a paragraph containing an attached line-drawing primitive, this approach inserts a blank paragraph with a border along its bottom; then a borderless blank paragraph is inserted so that there will be as much space below the line as above it. (This book does not discuss the general case of paragraph borders, but the RTF Specification explains them in its “Paragraph Borders” section.)

A more practical explanation of the difference between these two approaches to line-drawing is that the first requires you to say exactly how long you want the line to be; in the second approach, the line runs from margin to margin, because it is simply the width of the blank paragraph that it’s based on.

You can make the border-based line shorter by narrowing its blank paragraph using the normal \liTwips and \riTwips commands described in the Paragraphs section. For example, this code draws a horizontal line that starts 4cm (2,268 twips) in from the left margin and ends 1cm (567 twips) in from the right margin:

{\pard \li2268 \ri567
\brdrb \brdrs \brdrw10 \brsp20 \par}
{\pard\par}

The actual length of the resulting line depends on the current settings for the page margin (or, the document is in columns, the current column size).

Whether you use the first or second approach might simply depend on which is best supported in a particular word processor. For example, WordPerfect 8 understands the first line-drawing approach much better. But most other word processors either understand both, or don’t understand either.

Embedding Images

In an ideal world, RTF would allow you to insert a picture into a document by simply dropping a hex-encoded GIF, JPEG, or PNG file into your RTF code. But RTF doesn’t do things that way. The RTF specification, on the subject of pictures, explains a {\pict...} construct that contains picture data (typically as a long series of hexadecimal digits). But the picture data encoded in the {\pict...} construct is in a binary format that can’t be converted to easily from a conventional image format (i.e., GIF, JPEG, or PNG).

If you want to insert images in an RTF file, you have three options. The first option is to give up and do without the image. In many cases, the image isn’t necessary (as with a company logo on an invoice document).

The second option is to produce the binary encoding of the image by copying it out of an RTF file generated by a word processor. So if you want to insert a logo in an invoice that you’re autogenerating as RTF, you could start AbiWord (for example), start a new blank file, insert a picture from disk, save the file as .rtf, and then open the .rtf file in a text editor. For example, inserting a 2 × 2 blue dot in AbiWord produces an RTF file that ends like this:

\pard\plain\ltrpar\s15{\*\shppict
{\pict\pngblip\picw2\pich2\picwgoal28\pichgoal28
\bliptag10000{\*\blipuid 00000000000000000000000000002710}
89504e470d0a1a0a0000000d4948445200000002000000020403000000809810
1700000030504c54450000008000000080008080000000808000800080808080
80c0c0c0ff000000ff00ffff000000ffff00ff00ffffffffff7b1fb1c4000000
0c49444154789c6338c3700600033401997bc924ce0000000049454e44ae4260
82}}{\f4\fs24\lang1033{\*\listtag0}}}

This image could be copied into other documents by copying the {\pict...} group and inserting it directly into another document as needed. (Note that it must be copied from {\pict up to the next matching }, not just the next }. Otherwise, you end up stopping prematurely, at the end of the third line above.)

The third way to insert images in an RTF file is to use this quite nonstandard code to have the word processor insert an arbitrary external image file into the document:

{\field\fldedit{\*\fldinst { INCLUDEPICTURE  \\d
 "PicturePath"
 \\* MERGEFORMATINET }}{\fldrslt {  }}}

In the PicturePath, path separators must either be a forward slash, like so:

{\field\fldedit{\*\fldinst { INCLUDEPICTURE  \\d
 "C:/stuff/Group_x/images/alaska_map.gif"
 \\* MERGEFORMATINET }}{\fldrslt {  }}}

or must be a double-backslash, escaped (either as \'5c\'5c or as \\\\), like so:

{\field\fldedit{\*\fldinst { INCLUDEPICTURE  \\d
 "C:\'5c\'5cstuff\'5c\'5cGroup_x\'5c\'5cimages\'5c\'5calaska_map.gif"
 \\* MERGEFORMATINET }}{\fldrslt {  }}}

or:

{\field\fldedit{\*\fldinst { INCLUDEPICTURE  \\d
 "C:\\\\stuff\\\\Group_x\\\\images\\\\alaska_map.gif"
 \\* MERGEFORMATINET }}{\fldrslt {  }}}

At time of this writing, this whole image-via-\field construct seems to be particular to MSWord versions, beginning with Word 2000. Other word processors either just ignore the construct (as AbiWord, Wordpad, and others do), or they throw an error (like MSWord Viewer 97, which replaces the image with the text “Error! Unknown switch argument”).

You can control exact positioning of an image on the page by simply making it the content of an exact-positioned paragraph, as discussed at the end of the Basic RTF Syntax section. For example, this image’s top-left corner starts 2,160 twips across and 3,600 twips down from the page’s top-left corner:

{\pard \pvpg\phpg \posx2160 \posy3600
\field...} or {\pict...}
\par}

Overstrike in RTF

Some word-processing programs, such as WordPerfect, support a feature called overstrike, in which two (or more) characters can be printed one on top of each other. For example, an overstrike consisting of B and | would give you , which happens to be the (otherwise usually unavailable) symbol for the Thai currency, the baht. Unfortunately, there’s no way to express overstrikes in RTF, and no workaround that I know of.

Centering Vertically and Horizontally

Title pages are typically centered horizontally and vertically; there is as much space on the right side of a line as on the left, and there is as much space added on top of the page’s text as below it. A good way to do this is to place a paragraph in the page’s center with \pvmrg\phmrg\posxc\posyc\qc, and then follow the paragraph with a pagebreak. Within the paragraph, you can add \line commands to force linebreaks.

For example, this code can serve as the title page of a document (Figure 1-15):

{\pard \pvmrg\phmrg\posxc\posyc \qc
\fs60 {\i Motherboard, May I?}
\line
\line\fs50 Screenplay by S. Burke
\line\fs40 Draft 7\par}

{\pard \page \par}
A centered page
Figure 1-15. A centered page

Often, the text looks better slightly higher on the page than exact centering would put it. To get this effect, put a \line or two before the \par} in the centered paragraph.

This \pvmrg\phmrg\posxc\posyc construct is a variant of the commands discussed earlier in the Exact Paragraph Positioning part of the Paragraphs section. These commands are explained in greater detail in the “Positioned Objects and Frames” section of the RTF Specification.

Symbols

If you want an unusual symbol in a document while using a language like TeX, insert a command for it—like \infin, to get the infinity symbol. RTF avoids this approach, instead opting for an approach in which you select a font that provides a particular character and then insert that character, often with a \'xx sequence.

For example, the font called simply “Symbol” comes with MSWindows and provides several dozen common technical characters, as well as some line-drawing characters. Figure 1-16 shows all the characters available in the Symbol font, in rows by the first hex digit of the \'xx sequence and in columns by the second hex digit. For example, to insert an infinity symbol in a document, use \fFontnum to switch to the Symbol font, then follow it with \'a5, as in {\f3\'a5}.

Symbol font
Figure 1-16. Symbol font

The section Character Formatting discusses the Unicode extensions to RTF, which provide a way to access symbols by their Unicode character number.

Styles

The RTF constructs that we’ve covered so far have had syntaxes that seem to match up well with the feature. For example, we think of footnotes as depending on the point in the text where the little footnote-number goes, and accordingly, that’s the where we put the {\footnote...} construct. So far, the only real inconveniences we’ve encountered have been abstractions like font tables, and the occasional bother of unintuitive commands or arguments (such as having to remember that \fs specifies the size in half-points rather than points).

Things get difficult with styles, because the syntax for styles doesn’t quite match how we, as word-processor users, are used to thinking about them. Moreover, styles are useful only in documents that are meant to be edited by users who will want to change what the styles mean. If that doesn’t describe your documents and their uses, feel quite free to skip this section.

Styles as the User Experiences Them

Suppose you’re typing up a bunch of announcements like this:

On February 19th, we at Keystone Kable TV will change the channel line-up. CSPAN will move from channel 18 to channel 17. CSPAN-2 will move from channel 19 to channel 18. And a new channel, Classic Arts Showcase, will be on channel 19. All hail cable television!!

Now, suppose you want some formatting on “CSPAN”, “CSPAN-2”, and “Classic Arts Showcase”. If you want boldface, you could just click on each and make them bold. But you’re not sure how you want the words to look. You don’t want to have to put them each in one kind of formatting (like 13-point italic Lucida Sans), then decide you don’t like it and have to go back to every word and undo the formatting and then put it in some different formatting (like smallcaps Bookman with a “don’t spellcheck this” command). Repetitive formatting can be a problem, and that’s the problem that styles are meant to solve.

Instead, define a style called “ChannelName”, select each of the channel names, and put them in the ChannelName style. Then you can change the definition of the style to whatever you like, try it out, and any changes are automatically reflected in each of the word in the text where the style is used. Changing things in one place (the definition of the ChannelNames style) instead of in several places (each use of a channel name) avoids the repetitive, manual, and potentially error-prone task of changing each instance.

Styles as They Are Represented

The subjective experience of making and editing styles is based on a model that has two parts: first, a declaration of a style: “ChannelName is 13-point italic Bookman”; and then instances of using each style, like “turn on ChannelName, then have CSPAN-2”). You might expect the way to express this in RTF would be something that says “ChannelName is \fs26\i\f1” and then uses it simply, like: “{now-use-ChannelName CSPAN-2}”.

But surprisingly, that’s not the way RTF does it. RTF styles have two distinct parts; first, a part that means—as expected—“ChannelName is \fs26\i\f1.” Then, in the actual use of the style, the code means “{ChannelName, that is:\fs26\i\f1 CSPAN-2}”. In other words, you have a code that means “now ChannelName!”, but you use it in addition to the codes that the ChannelName style consists of. This is a basic problem in the design of RTF, and I know of no way around it. Apparently, the regrettable decision was made that having style codes take the place of their constituent codes would require too much complexity in RTF readers.

RTF distinguishes two different kinds of styles: paragraph and character styles. A paragraph style contains commands that control paragraph formatting, namely indenting, justification/centering, spacing before and after the paragraph, and all the other commands discussed in Basic RTF Syntax. A character style contains commands that control character formatting, such as font choice, point size, bold, italics, and all the other commands discussed in “Character Formatting,” in addition to color-change commands and language commands as discussed in the section Incidental Features.

RTF Stylesheet Syntax

As mentioned in Document Structure, the way to declare a style is in the stylesheet section of the document, right after the font table and the optional color table. Each style is given a number as well as a name, and then actual uses of the style refer to the style number. (This is similar to the way the font table and font uses work.)

The stylesheet consists of {\stylesheet ...declarations...} in which each declaration is either a paragraph style definition or a character style definition. A paragraph style definition has this syntax:

{\sA ...formatting commands... \sbasedonB Style Name;}

A is the number of the style you’re defining and B is the number of the style you’re basing it on. If you’re not basing it on any style, leave out the \sbasedonnum command. Basing a style on another style means if the user alters the original style, the word processor can update the styles based on it.

A character style definition has this syntax:

{\*\csA \additive ...formatting commands... \sbasedonB Style Name;}

A is the number you’re defining the character style as, and B is the number of the character style you’re basing it on. (As before, the \sbasedonnum command is optional.)

Avoid using commas or semicolons in style names; word processors behave oddly that have styles with commas or semicolons in their declarations.

It is common for a stylesheet to define a paragraph style called “Normal” that is based on no other styles and has few or no paragraph-formatting commands. Similarly, most stylesheets also declare a character style called “Default Paragraph Font” that is based on no other styles and has few or no character-formatting commands. For example:

{\fonttbl {\f0\fswiss Arial;}{\f1\froman Bookman;}}

{\stylesheet
{\s0 Normal;}
{\*\cs1 Default Paragraph Font;}
...then any other styles...
}

To declare a ChannelName style as we were considering earlier, we would add commands like this:

{\stylesheet
{\s0 Normal;}
{\*\cs1 Default Paragraph Font;}
{\*\cs2 \additive \fs26\i\f1 \sbasedon1 ChannelName;}
}

The ChannelName style (i.e., style #2, a character style) would then be used like this:

{\pard
On February 19{\super th}, we at Keystone Kable TV will
 change the channel line-up.
 {\cs2 \fs26\i\f1 CSPAN} will move from channel 18 to channel 17.
 {\cs2 \fs26\i\f1 CSPAN-2} will move from channel 19 to channel 18.
 And a new channel,
 {\cs2 \fs26\i\f1 Classic Arts Showcase}, will
 be on channel 19.  All hail cable television!!
\par}

It’s simple to declare another style called “PromoChannelName” based on the ChannelName style, with the addition of the formatting command for boldface. This new group would go in the stylesheet:

{\*\cs3 \additive \fs26\i\f1\b \sbasedon2 PromoChannelName;}

It could then be used in the document like this:

{\pard
As a bonus, channel 20 will show
 {\cs3 \fs26\i\f1\b HBO-Espa\'f1ol} free for a month!
\par}

Making some paragraph formatting into a paragraph style uses a slightly different syntax, but is otherwise the same. In the stylesheet, we would declare a new style like this:

{\s4 \li560\sa180 \sbasedon0 Listing_Item;}

Then we would use it in the document like this:

{\pard \s4 \li560\sa180 17: CSPAN \par}
{\pard \s4 \li560\sa180 18: CSPAN-2 \par}
{\pard \s4 \li560\sa180 19: Classic Arts Showcase \par}
{\pard \s4 \li560\sa180 20: HBO-Espa\'f1ol \par}

Note that the spaces on either side of \s4 are optional; they are added for readability. As discussed in Basic RTF Syntax, a single space at the very end of a command is ignored, and has no effect.

\sbasedon and Style Updating

Note that PromoChannelName declaration has a \sbasedon2 to express that it’s based on the ChannelName style. If the user opens the word processor’s style editor and changes the definition for ChannelName (for example, to use a different font), the word processor can apply the changes to PromoChannelName. (Whether it prompts the user for confirmation, or does this automatically, is just a detail of the word processor’s interface.)

In fact, if the user changes the Default Paragraph Font style, it affects the ChannelName style (since its declaration says it’s based on Default Paragraph Font), which will in turn affect PromoChannelName.

\additive on character style declarations

So far we have been using the \additive option in character style declarations without explanation. This option means that when you use a particular style, its formatting adds to any formatting already in effect. For example, our ChannelName style means “13-point Bookman italic”. Imagine using this style in a larger stretch of text that is in boldface. If ChannelName is declared as \additive, the text in this use of ChannelName will be in bold, in addition to being 13-point Bookman italic. But if ChannelName isn’t declared as \additive, text with that style will only be in 13-point Bookman italic, ignoring boldface or whatever other character formatting might be in use in the surrounding text.

Generally, \additive is what you want and expect, and I have never come across a problem that was solved by leaving it out.

Generating RTF: With or without styles?

At the beginning of this section, I stated that styles are useful only in documents that are meant to be edited by users who will want to change what the styles mean.

Suppose you are writing a little Perl program that makes a chart of what stations are on what channel numbers, and it involves code like this:

foreach $channel (@normal_channels) {
  print RTF '{\pard \li560\sa180 ', $channel, '\par}';
}
print RTF '{\pard \line\line Digital Cable Channels\line\par}';
foreach $channel (@digital_channels) {
  print RTF '{\pard \li560\sa180 D:', $channel, '\par}';
}

Now, if you want to abstract out the \li560\sa180, you could do it like this:

$channel_item = '\li560\sa180';

foreach $channel (@normal_channels) {
  print RTF '{\pard', $channel_item, ' ', $channel, '\par}';
}
print RTF '{\pard \line\line Digital Cable Channels\line\par}';
foreach $channel (@digital_channels) {
  print RTF '{\pard', $channel_item, ' D:', $channel, '\par}';
}

In the program that generates the RTF, you use $channel_item as often as you want, but you define it in only one place—the one place where you’d change the definition if you wanted to change all the uses of $channel_item.

Notice that if this program uses RTF styles, it’s no shorter, and no more convenient:

$channel_item = '\li560\sa180';

...right after the font table...
print RTF '{\stylesheet
{\s0 Normal;}
...some styles...
{\s4 ', $channel_item
, ' \sbasedon0 Listing_Item;}
...some styles...
}
';

...then later...
foreach $channel (@normal_channels) {
  print RTF '{\pard \s4', $channel_item
, ' ', $channel, '\par}';
}
print RTF '{\pard \line\line Digital Cable Channels\line\par}';
foreach $channel (@digital_channels) {
  print RTF '{\pard \s4', $channel_item
, ' D:', $channel, '\par}';
}

The only difference between this document and the style-less one is that if the user wanted to open the document and change the formatting of every Listing_Item at once, clearly he could do so only with the document that actually defines and uses a Listing_Item style.

If you want your RTF-generating program to have less redundancy, the way to do that is to use variables (or subroutines, or constants) as we did with $channel_item above. Styles won’t help you there; they are useful only in interactive editing of documents.

Tables

Tables are always complicated, whether we’re talking about the abstract concept of tables in any markup language, or getting a particular table to look just right in a particular document. These warnings are particularly apt in RTF, because tables are just about the only RTF feature that makes MSWord crash if they’re not done correctly. You’re likely to find your enthusiasm for pretty formatting waning as you watch MSWord crash for the tenth time in a minute, requiring the third reboot in the past hour, possibly after MSWord has corrupted the document beyond repair.

My advice is learn a small, safe subset of table syntax, and use just that. This section covers only a part of the large (and ever-expanding) syntax for tables as covered in the RTF Specification.

One Row at a Time

RTF has no single construct that expresses a table. Instead, RTF has a construct for expressing a row, and a table consists of a series of independent rows.

A row is a group of cells. The RTF expression of a row consists of a \trowd command, then a row declaration (which expresses the placement and borders of the cells), the cells themselves, and then the \row command. The parts between \trowd and \row are each made up of other, smaller parts.

In the minimal syntax we’re discussing here, a row declaration consists of a \trgaphTwips command, followed by series of cell declarations. There are several ways of thinking about the \trgaphTwips command’s meaning: one is that this number is half of the (minimal) gap between the content in adjacent cells (trgaph apparently stands for “Table, Row, Gap, Half”); the other way is to think of this number as the size of the “internal margin” in the cells. This distance is shown in Figure 1-17, labeled as “P”.

Internal margins between cells
Figure 1-17. Internal margins between cells

For example, consider a row with this structure:

\trowd \trgaph180
...cell declarations here...
...cells here...
\trow

This row has cells with internal margins of at least 180 twips—i.e., an eighth of an inch, or about 3 millimeters. That means that the content in adjacent cells would be at least twice that far apart, namely 360 twips, a quarter of an inch, or about 6 millimeters.

Each cell declaration consists of at least a \cellxTwipsReach command, which declares the distance between the left margin and this cell’s right end. Note that this isn’t the width of each cell, but instead the offset of its rightmost extreme.

Cells are declared left to right, as you might expect.

Consider a row with these cell declarations:

\trowd \trgaph180
\cellx1440 \cellx2880 \cellx3600
...cells here...
\row

These declarations express that there are three cells in the row: the first (starting from the left) ends at 1,440 twips (1 inch) from the left margin; the second ends at 2,880 twips (2 inches) from the left margin; and the last one ends 3,600 twips (2 and a half inches) from the left margin.

Each cell is expressed as \pard\intbl ...\cell. For example, \pard\intbl stuff\cell expresses a cell that contains simply the word “stuff”. If you want to start a new line in the middle of the text content, use the \line command instead of a \par command, as shown here:

\pard\intbl {\b The History Channel}
\line (Not available in Canada)\cell

It is also valid to have an empty cell. That would be expressed as just \pard\intbl\cell.

After the final cell in this row is a \row command.

A row must consist of one or more cells—a row with no cells at all is not allowed, and is one of the many invalid table constructs that can crash MSWord. The cell declaration must declare exactly as many cells as will actually follow in this row—do not declare five cells but have six, or vice versa.

Building Tables

Using the syntax explained above, the simplest case of a row is one with just one cell:

\trowd \trgaph180
\cellx1440
\pard\intbl Fee.\cell
\row

That comes out like this:

image with no caption

To make two cells, we add another \cellxRightreach in the declaration, and then another \pard\intbl...\cell, as shown here:

\trowd \trgaph180
\cellx1440\cellx2880
\pard\intbl Fee.\cell
\pard\intbl Fie.\cell
\row
image with no caption

To make a “real” table, we just need two or more rows, one after the other:

\trowd \trgaph180
\cellx1440\cellx2880
\pard\intbl Fee.\cell
\pard\intbl Fie.\cell
\row

\trowd \trgaph180
\cellx1440\cellx2880
\pard\intbl Foe.\cell
\pard\intbl Fum.\cell
\row
image with no caption

Wrapping the parts of a table in {...} groups isn’t necessary, but often helps for grouping things visually, as well as for preventing formatting commands from having “runaway” effects—i.e., affecting more of the document than was intended. So the above code without any {...} groups is fine, but here’s the same code with groups inserted just as an example of how to play it safe:

{
\trowd \trgaph180
\cellx1440\cellx2880
\pard\intbl {Fee.}\cell
\pard\intbl {Fie.}\cell
\row
}{
\trowd \trgaph180
\cellx1440\cellx2880
\pard\intbl {Foe.}\cell
\pard\intbl {Fum.}\cell
\row
}

The newlines (and the optional space after each command) are there just to make it easier for us humans to read the source. You can get exactly the same table by removing that whitespace in the source, like so:

\trowd\trgaph180\cellx1440\cellx2880\pard\intbl Fee.\cell
\pard\intbl Fie.\cell\row\trowd\trgaph180\cellx1440
\cellx2880\pard\intbl Foe.\cell\pard\intbl Fum.\cell\row

It’s all the same to the program that’s reading the RTF. But good luck debugging table code that has no helpful newlines or {...} groups in it!

Content that Stretches Rows

Most readers are familiar with HTML tables, but there is a basic difference between HTML tables and RTF tables. Consider the table that this HTML source expresses:

<table>
  <tr>  <td>Fee</td> <td>Fie</td>  </tr>
  <tr>  <td>Foe</td> <td>Fum</td>  </tr>
</table>

When a web browser lays out that HTML table, it makes each cell take up as much space as it needs, horizontally and vertically. That is, if you replace “Fum” with a longer phrase, the browser will use more horizontal space:

<table>
  <tr>  <td>Fee</td> <td>Fie</td>  </tr>
  <tr>  <td>Foe</td> <td>Fum -- and what on earth is a fum?</td>  </tr>
</table>
image with no caption

Only if the browser runs out of horizontal space does it try using more vertical space by wrapping cell content onto another line. (For the sake of argument we’re ignoring HTML constructs like <td width=123>.)

But an RTF table cell is fundamentally different: its declaration determines exactly how wide the cell will be; there is no allowance for it to be any other width. That means adding more content in a cell can only make it grow down:

\trowd \trgaph180
\cellx1440\cellx2880
\pard\intbl Fee.\cell
\pard\intbl Fie.\cell
\row

\trowd \trgaph180
\cellx1440\cellx2880
\pard\intbl Foe.\cell
\pard\intbl Fum -- and what on earth is a fum?\cell
\row
image with no caption

In other words, when an RTF row is defined, its cells’ widths are defined; the word processor takes care of figuring out how much height the content requires.

Starting Tables Away from the Left Margin

We have seen how a series of \cellx commands expresses the horizontal settings of cells by placing the right edge for each one. This may seem an odd way to do things—you might have wanted to declare the width of each cell instead—but it does work, and it’s not hard to do a bit of addition and subtraction to convert a list of widths to a list of right edges. In fact, the one value that’s not inherently expressed in a series of cellx values is the left edge of a table. For this edge, there is a separate command: \trleftTwips expresses the distance between the left margin on the left edge of the table. This command goes right after the \trgaph command. If \trleftTwips is missing, as it has been in our examples so far, it means the same as if it were present with a value of zero, \trleft0, meaning that the table starts right on the left margin.

For example, suppose we want a row with two cells, the first cell two and a half inches across, and the second cell an inch and a quarter across; and suppose that we want the table to start an inch and a half from the left margin, and to have an internal margin of an eighth of an inch. This is shown in Figure 1-18 (and yes, it is identical to Figure 1-17).

A row with two cells
Figure 1-18. A row with two cells

Here are the values for those distances:

A:  1 1/2 "
B:  2 1/2 "
C:  1 1/4 "
P:    1/8 "

The first step is to convert the values to twips. Use the Converting to Twips section in Chapter 4 for this, or just remember to multiply the value by 1,440 (if you’re going from centimeters to twips, multiply by the memorable number 567):

A:  2160 twips
B:  3600 twips
C:  1800 twips
P:   180 twips

The P value for the internal margin on cells is what we’ll plug into the \trgaph command at the start of the row declaration. Since that’s the only place it needs to be expressed, we then delete it from our list of values. That leaves us with:

2160 twips
3600 twips
1800 twips

The last step is to turn this from widths to offsets, which we do by just keeping a running total, starting with 0.

Widths

Running total

2160 twips + 0 =

2160 twips

3600 twips + 2160 =

5760 twips

1800 twips + 5760 =

7560 twips

Take this list of running totals, 2160, 5760, 7560, and use the first as a \trleft value and the rest as \cellx values; that completes the row declaration, so we can finally add cell content (each cell in a \pard\intbl...\cell), and end the row with a \row. This is all shown in Figure 1-19.

The widths within a row
Figure 1-19. The widths within a row

Widths-to-Offsets as an Algorithm

Above, we expressed the very simple running total algorithm in informal terms. Here it is expressed as a Perl subroutine:

sub widths2offsets {
  my @widths = @_;
  my $total = 0;
  my @offsets;
  foreach my $w (@widths) {
    $total = $total + $w;
    push @offsets, $total;
  }
  return @offsets;
}

Fans of terse code might prefer this, which does the same thing: sub widths2offsets { my $t; map(($t += $_), @_) }.

We can use that subroutine in code like this:

my @widths = ( 2160, 3600, 1800 );
my @offsets = widths2offsets( @widths );

print "Widths: @widths\nOffsets: @offsets\n";
print "\\trleft", shift( @offsets ), "\n";
foreach (@offsets) { print "\\cellx$_\n" }

Running the code produces this output, which shows that our math in the previous example was correct:

Widths: 2160 3600 1800
Offsets: 2160 5760 7560

\trleft2160
\cellx5760
\cellx7560

Adding Borders

The examples of formatted tables shown above are actually screenshots of tables with no real borders; the fine lines that seem to be borders are just shown for the sake of navigation.

That is, this table:

\trowd \trgaph180
\cellx1440\cellx2880
\pard\intbl Fee.\cell
\pard\intbl Fie.\cell
\row

\trowd \trgaph180
\cellx1440\cellx2880
\pard\intbl Foe.\cell
\pard\intbl Fum.\cell
\row

Looks like this on screen:

image with no caption

Printed out, it looks like this:

image with no caption

In order to add real borders, put this code before each \cellxN command:

\clbrdrt\brdrw15\brdrs
\clbrdrl\brdrw15\brdrs
\clbrdrb\brdrw15\brdrs
\clbrdrr\brdrw15\brdrs

This construct turns on borders for each side of a given cell being declared. Clearly, it makes for rather verbose RTF, since adding borders to a two-cell table turns this:

\cellx1440\cellx2880

into this:

\clbrdrt\brdrw15\brdrs
\clbrdrl\brdrw15\brdrs
\clbrdrb\brdrw15\brdrs
\clbrdrr\brdrw15\brdrs\cellx1440
\clbrdrt\brdrw15\brdrs
\clbrdrl\brdrw15\brdrs
\clbrdrb\brdrw15\brdrs
\clbrdrr\brdrw15\brdrs\cellx2880

In that border code, the “15” in \brdrw15 expresses the width of the border, in twips (\brdrw for border width). You can replace this with any number, up to a maximum value of 75. Also, you can replace \brdrs (which means border single) with any of the 30 (!) different border commands that the RTF Specification lists in its section “Paragraph [sic!] Borders,” of which these are the most notable:

\brdrs         Simple border
\brdrdot       Dotted border
\brdrdash      Dashed border
\brdrdb        Double border

To create a border-less cell, omit the \clbrdrt... construct before the \cellx command in its declaration

For example, this code defines a 2 × 2 table in which the top row has a 35-twip-wide dotted border (\brdrw35\brdrdot), and the bottom row has no border at all:

\trowd \trgaph180
\clbrdrt\brdrw35\brdrdot
\clbrdrl\brdrw35\brdrdot
\clbrdrb\brdrw35\brdrdot
\clbrdrr\brdrw35\brdrdot\cellx1440
\clbrdrt\brdrw35\brdrdot
\clbrdrl\brdrw35\brdrdot
\clbrdrb\brdrw35\brdrdot
\clbrdrr\brdrw35\brdrdot\cellx2880

\pard\intbl Fee.\cell  \pard\intbl Fie.\cell
\row

\trowd \trgaph180
\cellx1440\cellx2880
\pard\intbl Foe.\cell  \pard\intbl Fum.\cell
\row

It prints out like this:

image with no caption

So far we’ve been treating this block as one giant construct:

\clbrdrt\brdrw15\brdrs
\clbrdrl\brdrw15\brdrs
\clbrdrb\brdrw15\brdrs
\clbrdrr\brdrw15\brdrs

But it’s four occurrences of a \BorderDirection\brdrw15\brdrs idiom, in which there are four BorderDirection commands:

\clbrdrt : Cell Border Top
\clbrdrl : Cell Border Left
\clbrdrb : Cell Border Bottom
\clbrdrr : Cell Border Right

If you want only a top and bottom border on a cell, you would simply have:

\clbrdrt\brdrw15\brdrs
\clbrdrb\brdrw15\brdrs

Incidentally, a grammar for what we’ve been discussing can be expressed like this:

Row      :=  \trowd RowDecl RowCell+ \row
RowDecl  :=  \trgaphN? \trleft? CellDecl+
RowCell  :=  \pard\intbl TextContent \cell

CellDecl :=  CellBorders \cellxN

CellBorders := DeclTop? DeclLeft? DeclBottom? DeclRight?
DeclTop     := \clbrdrt OneBorder
DeclLeft    := \clbrdrl OneBorder
DeclBottom  := \clbrdrb OneBorder
DeclRight   := \clbrdrr OneBorder
OneBorder   := \brdrwN BorderType
BorderType  := ( \brdrs | \brdrdot | \brdrdash | \brdrdb )

If you find formal grammars useful, have a look at the RTF Specification; it uses them a lot.

Vertical Alignment in Cells

When a word processor lays out content in a cell and finds that there is room left over on the top or the bottom, it has to add space to the top, or the bottom, or both. The word processor’s decision for each cell is controlled by one of three commands inserted before the\cellx that declares that cell:

\clvertalt\cellxNum

Align content with the top of the cell (usually the default).

\clvertalc\cellxNum

Vertically center content in this cell.

\clvertalb\cellxNum

Align content with the bottom of this cell.

Here’s an example:

\trowd\trleft0\trgaph120
\cellx1440
\clvertalt\cellx2880
\clvertalc\cellx4320
\clvertalb\cellx5760
\pard\intbl {\fs50 Wise man say:}\cell
\pard\intbl {\i The large print giveth}\cell
\pard\intbl {\i and the small print}\cell
\pard\intbl {\i taketh away.}\cell
\row
image with no caption

Horizontal Alignment in Cells

Given that there are the three special commands (\clvertalt, \clvertalc, and \clvertalb) for aligning things vertically in a table cell, you might expect another three commands specially for aligning things horizontally in a table cell. Instead, RTF does this by applying three general-purpose commands for paragraph justification: \ql, \qc, and \qr, to align to the left, center, or right. Left alignment is generally the default.Here’s an example:

\trowd\trleft0\trgaph120\cellx1440
\cellx2880\cellx4320\cellx5760
\pard\intbl {\fs50 Wise man say:}\cell
\pard\intbl\ql {\i The large print giveth}\cell
\pard\intbl\qc {\i and the small print}\cell
\pard\intbl\qr {\i taketh away.}\cell
\row
image with no caption

A caveat: it’s a good idea to use braces around each cell’s content (shown above) to keep formatting from bleeding over into subsequent cells. That is, if you had \pard\intbl\i Hi!\cell, the \i would apply to this cell and all subsequent cells! (Unless you started the other cells with a \plain.) That could be avoided by having \pard\intbl{\i Hi!}\cell. However, if you get into the good habit of using braces that way, note that if you want to add a \ql, \qc, or \qr, you should do it outside the braces, as shown in the above example. If you instead did \pard\intbl{\qc\i...}\cell, the \qc might get ignored. For some interpretations of the RTF spec, the effect of the \qc is only temporary and goes away once the {...} group ends, and so is no longer applicable once the \cell gets around to formatting the content.

Horizontal and Vertical Alignment in Cells

From a language-design perspective, you might note an odd asymmetry in RTF cell alignment: the commands for horizontal alignment in the cell (\ql, \qc, \qr) are used in the cell’s content itself, while the commands for vertical alignment are used earlier on, in the row declaration.

In spite of the odd position of the commands, it’s perfectly fine to use both vertical and horizontal alignments for a given cell. In fact, here’s a table that shows all the permutations:

\trowd\trleft0\trgaph120\cellx1440
\clvertalt\cellx2880 \clvertalt\cellx4320 \clvertalt\cellx5760
\pard\intbl {\fs50 Wise man say:}\cell
\pard\intbl\ql {\i The large print giveth}\cell
\pard\intbl\qc {\i and the small print}\cell
\pard\intbl\qr {\i taketh away.}\cell
\row

\trowd\trleft0\trgaph120\cellx1440
\clvertalc\cellx2880 \clvertalc\cellx4320 \clvertalc\cellx5760
\pard\intbl {\fs50 Wise man say:}\cell
\pard\intbl\ql {\i The large print giveth}\cell
\pard\intbl\qc {\i and the small print}\cell
\pard\intbl\qr {\i taketh away.}\cell
\row

\trowd\trleft0\trgaph120\cellx1440
\clvertalb\cellx2880 \clvertalb\cellx4320 \clvertalb\cellx5760
\pard\intbl {\fs50 Wise man say:}\cell
\pard\intbl\ql {\i The large print giveth}\cell
\pard\intbl\qc {\i and the small print}\cell
\pard\intbl\qr {\i taketh away.}\cell
\row
image with no caption

The default alignment for a table cell is generally as is shown in the topmost “The large print giveth” cell: vertically aligned to the top, and horizontally aligned to the left.

The table happens to have no borders declared, but that’s just to avoid having the RTF code take up even more paper! It’s perfectly valid to use borders along with alignment commands.

If you still have our formal grammar in mind from a few pages ago, consider that these new rules amend the grammar to allow for the alignment commands that we’ve been talking about:

CellDecl :=  CellBorders CellVAlign? \cellxN
RowCell  :=  \pard\intbl CellHAlign? TextContent \cell
CellHAlign := ( \ql | \qc | \qr )
CellVAlign := ( \clvertalt | \clvertalc | \clvertalb )


[1] Some old Macintosh word processors wrongly ignore the \ansi declaration and incorrectly resolve character numbers as MacAscii, so that \'ea comes out not as “ê” (character number hex-EA in the ANSI character set), but instead as “á”, since that’s the character number hex-EA in MacAscii.

[2] Note a subtle difference between “default” in “default text color” and “default” in other uses in this book, as with \deffN. A color table entry of “;” defines the entry in terms of an existing idea of “default text color.” But \deffN goes the other way: it defines the idea of “default font” in terms of an existing font table entry. It’s a question of defining the default, or using the default to define something else.

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