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Microsoft Word 2004 for Mac OS X: Visual QuickStart Guide

Name: Microsoft Word 2004 for Mac OS X: Visual QuickStart Guide
Author: Maria Langer
ISBN: 0321304578

by Maria Langer

December 2004

Beginner to intermediate

440 pages

13h 22m

English

Peachpit Press

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Copyright
Dedication
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Introduction to Word 2004
IntroductionNew & Improved Features in Word 2004New featuresImproved features
1. The Word Workplace
Meet Microsoft WordKey to the Word screen1. Menu bar2. Standard toolbar3. Title bar4. Formatting Palette5. Close button6. Minimize button7. Zoom button8. Ruler9. Insertion point10. End-of-document marker11. I-beam pointer12. Document window13. View buttons14. Status bar15. Scroll bars16. Browse Object controls17. Dock18. Resize control19. Finder DesktopThe MouseMouse pointer appearanceTo use the mouseMenusTo choose a menu commandTo use a shortcut menuShortcut KeysTo use a shortcut keyToolbars & PalettesTo view more buttonsTo view ScreenTipsTo use a toolbar buttonTo use a toolbar menuTo turn a menu into a floating paletteTo display or hide a toolbarTo display or hide the Formatting PaletteTo move a toolbar or paletteTo resize a toolbarDialogsAnatomy of a Word dialogViewsTo switch to another viewDocument NavigationTo scroll the contents of the document windowTo use the Go To commandTo browse a document by its elementsTo use the Navigation PaneWindowsTo activate a different windowTo close a windowTo neatly arrange windowsTo split a windowWord HelpTo use Word HelpTo use the Office AssistantTo use Help contentsTo use the Help index
2. Word Basics
Word Processing BasicsOpening WordTo open Word by opening its application iconTo open Word by opening a Word documentQuitting WordTo exit WordWord Documents, Templates, & WizardsThe Project GalleryTo open the Project GalleryTo display templates & wizards in a specific categoryTo show only specific document typesCreating DocumentsTo create a blank documentTo create a document based on a template other than NormalTo create a document based on a recently opened documentOpening DocumentsTo open an existing documentEntering TextTo type textTo start a new paragraphTo start a new lineNonprinting CharactersTo show or hide nonprinting charactersTo specify which nonprinting characters should be displayedThe Insertion PointTo move the insertion point with the keyboardTo move the insertion point with the mouseInserting & Deleting TextTo insert textTo delete textClick and TypeTo enter text with Click and TypeSelecting TextTo select text by draggingTo select text by clickingTo make multiple selectionsTo select the contents of a documentEditing Selected TextTo delete selected textTo replace selected textCopying & Moving TextTo copy text with Copy & PasteTo move text with Cut & PasteTo copy text with drag-and-drop editingTo move text with drag-and-drop editingPaste OptionsTo set formatting options with Paste OptionsTo disable Paste OptionsThe ScrapbookTo display the ScrapbookTo add an item to the ScrapbookTo use Scrapbook itemsTo remove Scrapbook itemsUndoing, Redoing, & Repeating ActionsTo undo the last actionTo undo multiple actionsTo reverse the last undoTo reverse multiple undosTo repeat the last actionFind & ReplaceTo find textTo select all occurrences of a text stringTo replace textTo fine-tune criteriaSaving DocumentsTo save a document for the first timeTo save changes to a documentTo save a document with a different name or in a different disk locationTo save a document as a template
3. Text Formatting Basics
Text Formatting BasicsFont FormattingApplying Font FormattingTo apply font formatting with the Formatting PaletteTo apply font formatting with shortcut keysTo apply font formatting with the Font dialogParagraph FormattingApplying Paragraph FormattingTo apply paragraph formatting with the Formatting PaletteTo apply paragraph formatting with shortcut keysTo set indentation with the rulerTo apply paragraph formatting with the Paragraph dialogTo apply bulleted list formatting with the Bullets and Numbering dialogTo apply numbered list formatting with the Bullets and Numbering dialogTo remove bulleted or numbered list formattingTabsTo set tab stops with the rulerTo move a tab stop with the rulerTo remove a tab stop from the rulerTo open the Tabs dialogTo set tab stops with the Tabs dialogTo remove tab stops with the Tabs dialogTo change the default tab stopsTo create a simple table with tab stopsBorders & ShadingTo apply text borders with the Formatting PaletteTo apply text borders with the Borders and Shading dialogTo remove text bordersTo apply shading with the Formatting PaletteTo apply shading with the Borders and Shading dialogTo remove shadingDrop CapsTo create a drop capTo remove a drop cap
4. Advanced Text Formatting
Advanced Text Formatting TechniquesRevealing FormattingTo reveal formattingThe Format PainterTo use the Format PainterStylesTo apply a styleTo modify a styleTo create a new styleTo delete a styleTemplates & StylesTo use the Style GalleryTo attach a template to a document with the Templates & Add-Ins dialogTo copy styles from one document to another with the OrganizerReformatting with Find and ReplaceTo change formatting with the Find and Replace dialogAutoFormatTo use AutoFormat on a completed documentTo set AutoFormat optionsTo set automatic formatting options
5. Page & Section Formatting
Page & Section FormattingPage, Section, & Column BreaksTo insert a breakTo remove a breakThe Document DialogTo open the Document dialogTo set margin optionsTo set section start optionsTo set default page formattingHeaders & FootersTo display a header or footerTo hide a header or footerTo create a header or footerTo edit a header or footerTo remove a header or footerTo insert AutoText entries or Word fields in a header or footerTo create a different first page or odd and even header and footerColumnsTo set the number of columnsTo set column optionsPage BordersTo apply page bordersTo remove page bordersWatermarksTo insert a picture watermarkTo insert a text watermark
6. Printing Documents
Printing DocumentsPage SetupTo open the Page Setup dialogTo set Page Attributes optionsTo set Custom Paper Size optionsTo set Microsoft Word optionsPrint PreviewTo switch to Print PreviewTo zoom in or outTo view multiple pagesTo change marginsTo move from page to pageTo edit the documentTo reduce the number of pagesTo switch to a full-screen viewTo leave Print PreviewPrintingTo set print options & printTo save Print dialog options as a presetTo use a Print dialog presetTo delete a presetTo save a document as a PDF file
7. Writing Tools
Word’s Writing ToolsThe Spelling & Grammar CheckersTo enable or disable automatic spelling and/or grammar checkingTo check spelling as you typeTo check grammar as you typeTo check spelling and grammar all at onceAutoCorrectTo set AutoCorrect optionsTo add an AutoCorrect entryTo use AutoCorrectTo delete an AutoCorrect entryReference ToolsTo look up a word in a documentTo look up a word that is not in your documentTo replace a word with a word from the thesaurusHyphenationTo set hyphenation optionsTo manually hyphenate textWord CountTo count pages, words, characters, paragraphs, & linesChange CaseTo change the case of charactersAutoSummarizeTo automatically summarize a document

8. Tables
TablesCreating a TableTo insert a table with the Insert Table dialogTo insert a table with the Insert Table buttonTo draw a tableTo convert text to a tableAnatomy of a TableSelecting Table CellsTo select a cellTo select a rowTo select a columnTo select an entire tableEntering & Formatting Table InformationTo enter text into a cellTo enter special text or objects into a cellTo move the insertion point from one cell to anotherTo format characters or paragraphs in a cellTo align a tableInserting & Deleting CellsTo insert a columnTo insert a rowTo insert a cellTo delete a column, row, or cellMerging & Splitting Cells & TablesTo merge cellsTo split cellsTo split a tableResizing Columns & RowsTo change a column’s width by draggingTo change a row’s height by draggingTo change a table’s size by draggingTo set row height or column widthUsing AutoFitTo adjust columns to best fit contentsTo adjust a table’s width to fill the windowTo equalize the width of columnsTo equalize the height of rowsTable HeadingsTo set a table headingTo remove a table headingTable AutoFormatTo use Table AutoFormatTo remove AutoFormattingRemoving a TableTo delete a tableTo convert a table to text
9. Inserting Special Text
Special TextAutoText & AutoCompleteTo create an AutoText entryTo delete an AutoText entryTo insert an AutoText entry with the AutoText submenuTo insert an AutoText entry with AutoCompleteTo set AutoComplete optionsWord FieldsTo insert any Word fieldTo insert a date or time fieldTo insert a page numberTo select a fieldTo update a fieldSymbols & Special CharactersTo insert a symbol or special characterFilesTo insert a fileTo insert a file as a linkTo update a linkTo remove an inserted file
10. Working with Graphics
Working with GraphicsPicturesTo insert clip artTo insert a picture from a fileTo insert a horizontal lineTo display the AutoShapes & Drawing toolbarsTo draw a shape or lineTo insert WordArtTo insert a picture from a scanner or a digital cameraTo insert a chartMoviesTo insert a movieText Boxes & FramesTo insert a text boxTo select a text boxTo delete a text boxTo convert a text box to a frameWorking with Graphic ObjectsTo move a graphic objectTo resize a graphic objectTo wrap text around a graphic objectTo set advanced formatting optionsTo remove a graphic object
11. Reference Features
Reference FeaturesBookmarksTo create a bookmarkTo go to a bookmarkTo delete a bookmarkTo display bookmarksFootnotes & EndnotesTo insert a footnote or endnoteTo set note optionsTo convert notesTo delete a noteCaptionsTo insert a captionTo modify a captionTo delete a captionTo automatically insert captionsCross-ReferencesTo insert a cross-referenceTo delete a cross-referenceTo change what a cross-reference refers toIndexesTo manually mark an index entryTo automatically mark index entriesTo delete an index entryTo generate an indexTable of ContentsTo format headings for a table of contentsTo generate a table of contents from built-in heading stylesTo generate a table of contents from custom heading stylesUpdating Reference FieldsTo manually update indexes & tablesTo automatically update indexes & tables before printing
12. Outlines
OutlinesBuilding an OutlineTo create an outlineTo add headingsTo promote or demote a headingTo promote or demote a heading with its subheadingsTo add body textTo remove outline componentsRearranging Outline ComponentsTo move headings and/or body text with toolbar buttonsTo move headings and/or body text by draggingViewing OutlinesTo collapse a headingTo expand a headingTo view only certain heading levelsTo view all heading levelsTo display only the first line of every paragraphTo hide formattingWorking with an Outline in Another ViewNumbering Outline HeadingsTo automatically number headings in an outlineMaster DocumentsTo convert an outline into a master documentTo insert a subdocument into a master documentTo remove a subdocumentTo merge two or more subdocumentsTo split a subdocument into two subdocumentsTo collapse subdocumentsTo expand subdocumentsTo edit a subdocument in its own document windowTo prevent a subdocument from being edited
13. Notebook Layout View
Notebook Layout ViewCreating a Notebook FileTo create a Word notebook fileTo view any document in Notebook Layout viewEntering NotesTo type notesTo draw notesTo record audio notesTo play audio notesNotebook SectionsTo enter a section titleTo switch to a different sectionTo add a sectionTo rename a section tabTo change the order of sectionsTo delete a sectionUsing Note FlagsTo add a note flag to a noteTo remove a note flagWorking in Other Views
14. Envelopes & Labels
Envelopes & LabelsCreating an EnvelopeTo set up an envelopeTo print an envelopeTo save the envelopeCreating LabelsTo set up labelsTo print labelsTo save the labels as a new document
15. Data Merge
Data MergeThe Data Merge ManagerTo open the Data Merge ManagerTo use the Data Merge Manager: an overviewCreating a Main DocumentTo create a main documentCreating or Opening a Data SourceTo create a data sourceTo open an existing data sourceCompleting a Main DocumentTo complete a form letter or catalogTo complete mailing labelsTo complete envelopesMerging DocumentsTo view merged data onscreenTo merge to a printer or to a new document
16. Working with Others
Collaboration FeaturesDocument PropertiesTo open the Properties dialogTo view general document informationTo enter summary informationTo view document statisticsTo view document contentsTo enter custom informationTo print document propertiesCommentsTo insert a commentTo close the Reviewing paneTo view commentsTo delete a commentTo print commentsVersionsTo save a versionTo automatically save a version of the file when you close itTo open a versionTo delete a versionChange TrackingTo turn change tracking on or offTo track changesTo view revision informationTo accept or reject changesDocument ProtectionTo protect a documentTo work with a protected documentTo unprotect a document
17. Using Other Applications
Using Word with Other ApplicationsOLE ObjectsTo insert a new objectTo insert an existing objectTo customize an inserted objectUsing Excel with WordTo include Excel document content in a Word documentTo use an Excel list as a data source for a data mergeUsing PowerPoint with WordTo use a Word outline in a PowerPoint presentationTo insert a PowerPoint QuickTime movie into a Word documentUsing Entourage with WordTo send a Word document as an e-mail attachmentTo send a Word document as an HTML-formatted e-mail messageTo use an Entourage address book as a data source for a data mergeTo flag a document for follow upTo add Word documents to an Entourage project
18. Web Pages
Web PagesCreating a Web PageTo use the Web Page templateEntering & Editing Web Page TextFormatting Web PagesTo set the page background colorTo set the page background pattern or pictureTo remove a page background color, pattern, or pictureTo set the page themeHyperlinksTo insert a hyperlinkTo follow a hyperlinkTo remove a hyperlinkPreviewing Web Page FilesTo preview a Web pageSaving Web Page FilesTo save a document as a Web pageTo save a Web page as a Word documentViewing Web Pages with WordTo open a Web page
19. Macros
MacrosUsing Word’s Macro RecorderTo record a macroTo run a macroTo delete a macroWorking with the Visual Basic EditorTo edit a macroTo write a macro from scratchGetting VBA HelpTo access Visual Basic HelpMacro Virus ProtectionTo enable macro virus protection
20. Customizing Word
Setting Word PreferencesTo set preferencesTo restore preferences to the default settingsView PreferencesShowNonprinting charactersWindowGeneral PreferencesWeb OptionsEdit PreferencesEditing optionsCut and paste optionsClick and typePrint PreferencesPrinting optionsInclude with documentOptions for current document onlySave PreferencesSpelling and Grammar PreferencesSpellingGrammarTrack Changes PreferencesUser Information PreferencesCompatibility PreferencesCompatibility options for the current documentCompatibility ReportFile Locations PreferencesTo set or change a default file locationSecurity PreferencesSecurity options for the current documentPrivacy optionsMacro securityNote Recording PreferencesCustomizing Word’s Toolbars & MenusTo open the Customize Toolbars/Menus dialogTo modify the appearance of toolbars & menusTo create a new toolbarTo rename a toolbarTo delete a toolbarTo show or hide toolbarsTo add buttons to a toolbarTo remove buttons from a toolbarTo restore a toolbar to default settingsTo add commands to a menuTo remove a command from a menuTo remove a menuTo restore menus to default settingsCustomizing the Formatting PaletteTo customize the Formatting PaletteCustomizing Word’s Shortcut KeysTo create a list of existing shortcut keysTo customize shortcut keysTo restore all shortcut keys
A. Menus & Shortcut Keys
Menus & Shortcut KeysWord MenuFile MenuSend To submenuEdit MenuClear submenuView MenuToolbars submenuInsert MenuBreak submenuAutoText submenuPicture submenuHTML Object submenuFormat MenuFont MenuTools MenuTrack Changes submenuMacro submenuCustomize submenuTable MenuInsert submenuDelete submenuSelect submenuAutoFit submenuConvert submenuWindow MenuWork MenuHelp Menu

Overview

Sure, you were happy when the first Mac OS X-compatible version of Word arrived (after all, it's the one software program you can't live without). But this is the version you've really been waiting for. In contrast to Word for Mac OS X-which gelled nicely with the new OS but didn't offer much compelling additional functionality-Word 2004 offers a slew of usability improvements. To start taking advantage of them immediately, you need this task-based guide from popular Mac teacher Maria Langer! Using simple step-by-step instructions, loads of visual aids, and plenty of well-placed tips, Maria gets you up and running fast on the basics before moving on to cover more advanced techniques (formatting, inserting objects, creating outlines, and more). If you're a veteran user, you can go directly to the new material (for example, learning how to record audio notes and link them to your Word docs). And if you're a beginner, you'll appreciate the thorough coverage of all the most common Word tasks.

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