book

Adobe® Acrobat® X PDF Bible

Name: Adobe® Acrobat® X PDF Bible
Author: Ted Padova
ISBN: 9780470612910

by Ted Padova

February 2011

Intermediate to advanced

936 pages

22h 42m

English

Wiley

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Copyright
About the Author
Credits
Preface
About This BookHow to read this bookIconsThe book's contentsStaying ConnectedInternet connectionRegistrationWeb sites to contactContacting Me
Acknowledgments
Introduction
What Is Adobe Acrobat?NomenclatureAdobe Systems and the Acrobat missionPDF workflowsNew Features in Adobe Acrobat Professional
I. Introducing Adobe Acrobat
1. Getting to Know Adobe Acrobat
1.1. Getting to Know the Viewing Modes1.2. Discovering Adobe Acrobat1.3. Understanding PDF1.3.1. Repurposing documents1.3.2. Using PDF and Adobe PostScript1.3.3. Examining a PDF version1.4. Understanding PDF Standards1.5. Working in the Acrobat Environment1.5.1. Exploring menus1.5.2. Discovering tools and task buttons1.5.2.1. Exploring the Toolbar Well1.5.2.2. Customizing the Favorites toolbar1.6. Using Panels1.6.1. Using the Navigation panels1.6.1.1. Touring the Pages panel1.6.1.2. Looking at the Bookmarks panel1.6.1.3. Using the Signatures panel1.6.1.4. Using the Attachments panel1.6.1.5. Viewing hidden panels1.6.1.6. Working with panel menus1.6.1.7. Using context menus1.6.2. Getting familiar with the Tools panels1.7. Understanding Preferences1.8. Summary
2. Using Acrobat Viewers
2.1. Exploring Viewer Distinctions2.1.1. Using Adobe Reader2.1.2. Deciding between Acrobat Standard and Acrobat Pro products2.2. Using Plug-ins2.2.1. Installing plug-ins2.2.2. Uninstalling plug-ins2.2.3. Resolving plug-in conflicts2.2.4. Working with plug-ins2.3. Summary
3. Using Help and Resources
3.1. Accessing Help3.1.1. Using Acrobat help3.1.1.1. Using the Contents tab3.1.1.2. Using the Search tab3.1.1.3. Navigating topics3.1.1.4. Printing topics3.1.1.5. Setting zoom views3.1.2. Using Adobe LiveCycle Designer help3.1.2.1. Using the Contents tab3.1.2.2. Exploring the Index3.1.2.3. Using the Search tab3.1.2.4. Storing searches in the Favorites pane3.1.2.5. Using Button tools3.1.3. Accessing online help for Adobe Acrobat3.1.4. Getting online help for Adobe LiveCycle Designer3.1.5. Contacting the Acrobat User Community3.2. Using Resources3.2.1. Modifying the coversheet3.2.2. Modifying Doc Templates3.2.3. Adding folder level JavaScripts3.2.4. Adding custom stamps3.2.5. Using QuickBooks templates (Windows only)3.2.6. Using LiveCycle Designer resource files3.3. Summary

4. Getting Familiar with Adobe Reader
4.1. Setting Some Critical Preferences4.1.1. Establishing an Acrobat.com account4.1.2. Setting general preferences4.1.3. Creating identity preferences4.2. Exploring Adobe Reader Tools and Menus4.2.1. Viewing the Reader Tools panel4.2.2. Looking at the Extended Features panel4.2.3. Locating the Comments panel4.2.4. Accessing the Share panel4.2.5. Identifying menu commands4.2.6. Using navigation panels4.2.7. Working with signatures4.3. Trying Out PDF Creation at Acrobat.com4.4. Creating PDF Files Using Acrobat.com4.5. Introducing Protected Mode4.6. Adding More Functionality to Adobe Reader4.7. Summary
5. Viewing and Navigating PDF Files
5.1. Using Read Mode5.2. Customizing the Quick Tools Toolbar5.2.1. Finding tools5.2.2. Adding tools to the Quick Tools toolbar5.3. Navigating PDF Documents5.3.1. Using context menus5.3.2. Using navigation menu commands5.3.2.1. Navigating pages5.3.2.2. Using the Zoom menu5.3.2.3. Changing the Page Display5.3.2.4. Rotating the view5.3.2.5. Using Full Screen mode5.3.3. Showing and hiding items5.3.3.1. Using navigation panes5.3.3.2. Choosing toolbar items5.3.3.3. Exploring the Menu Bar5.3.3.4. Using rulers and grids5.3.3.5. Using Snap to Grid5.3.3.6. Viewing rulers5.3.3.7. Using guides5.3.3.8. Choosing line weights5.3.4. Reading Out Loud5.3.5. Using Read Out Loud5.4. Zooming In and Out5.4.1. Locating the Marquee Zoom tool5.4.2. Using the Zoom In tool5.4.3. Using the Zoom Out tool5.4.4. Accessing the Dynamic Zoom tool5.4.5. Using the Loupe tool5.4.6. Exploring the Pan & Zoom Window5.4.7. Understanding Zoom tool behaviors5.5. Setting Initial View Attributes5.5.1. Setting custom zoom levels5.5.2. Understanding Initial View preferences5.5.3. Saving the Initial View5.6. Viewing Files with the Window Menu5.6.1. Minimizing and zooming views5.6.2. Opening a new window5.6.3. Cascading windows5.6.4. Tiling windows5.6.5. Splitting a window5.6.6. Using the Spreadsheet Split view5.6.7. Viewing in Full Screen Mode5.7. Viewing Links5.7.1. Viewing the Navigation pane5.7.2. Accessing Additional Navigation panes5.7.3. Using hypertext links5.8. Opening PDF Files5.9. Summary
6. Searching PDF Files
6.1. Using the Find Toolbar6.2. Using the Search Window6.2.1. Using Exploring basic search options6.2.1.1. Deciding where to search6.2.1.2. Navigating search results6.2.1.3. Stopping a search6.2.1.4. Displaying results6.2.1.5. Searching files and folders6.2.2. Searching PDFs on the Internet6.2.3. Using additional criteria to define your search6.2.3.1. Searching an open PDF file6.2.3.2. Changing option to search multiple PDFs6.2.3.2.1. Searching dates6.2.3.2.2. Searching metadata6.2.3.3. Searching layers6.2.3.4. Using Boolean queries6.2.3.5. Exploring Search preferences6.3. Understanding Document Descriptions6.3.1. Searching document descriptions6.3.2. Using document descriptions and Boolean queries6.4. Comparing Full-Text and Index Searches6.5. Using Search Index Procedures6.6. Creating Search Indexes (Acrobat Pro Only)6.6.1. Preparing PDFs for indexing6.6.1.1. Creating document descriptions6.6.1.2. Understanding file structure6.6.1.3. Optimizing performance6.6.1.4. Creating search help6.6.2. Creating a new index file6.6.2.1. Creating an index title6.6.2.2. Adding an index description6.6.2.3. Including directories6.6.2.4. Excluding subdirectories6.6.2.5. Removing a directory6.6.3. Saving index definitions6.6.4. Setting options6.6.4.1. Excluding numbers6.6.4.2. Adding IDs to Adobe v1.0 files6.6.4.3. Cancelling the warning dialog box for changed documents6.6.4.4. Adding custom properties6.6.4.5. Adding XMP fields6.6.4.6. Inserting stop words6.6.4.7. Adding and removing structure tags6.6.5. Building the index6.6.5.1. Stopping builds6.6.5.2. Building existing indexes6.6.5.3. Creating legacy index files6.6.5.4. Building index files from secure documents6.6.6. Rebuilding an index6.6.7. Purging data6.6.8. Setting Catalog preferences6.6.8.1. Indexing Catalog preferences6.6.8.2. Choosing index defaults6.7. Using Index Files6.7.1. Loading index files6.7.2. Attaching an index file to a document6.7.3. Disabling indexes6.7.4. Finding index information6.7.5. Searching an index6.7.6. Searching external devices6.8. Working with Embedded Index Files6.9. Summary
II. Converting Documents to PDF
7. Converting Files to PDF
7.1. Understanding How PDFs Are Created7.2. Converting Native Documents to PDF7.2.1. Converting with the Adobe PDF printer (Windows)7.2.2. Converting with the Adobe PDF printer (Mac OS X)7.2.3. Using the Adobe PDF Printer driver7.3. Creating PDFs from Files7.3.1. Comparing supported file formats7.3.2. Applying settings7.3.3. Converting multiple files to PDF7.3.4. Transforming Clipboard images7.3.5. Converting Clipboard images (Mac)7.3.6. Taking snapshots7.4. Scanning to PDF7.5. Converting Web Pages to PDF7.5.1. Understanding Web site structure7.5.2. Understanding captured pages structure7.5.2.1. Determining accepted file types and links7.5.2.2. Using bookmarks in converted pages7.5.3. Capturing Web pages7.5.3.1. Adjusting settings in the Create PDF from Web Page dialog box7.5.3.2. Choosing conversion settings7.5.3.3. Choosing Page Layout conversion settings7.5.3.4. Determining download status7.5.4. Appending pages7.5.5. Locating Web addresses7.6. Summary
8. Using Acrobat PDFMaker with Microsoft Programs
8.1. Using Acrobat with Microsoft Word8.1.1. Changing conversion settings (Windows)8.1.1.1. Exploring options in the Settings panel8.1.1.2. Using the Security panel8.1.1.3. Choosing options in the Word panel8.1.1.4. Using the Bookmarks panel8.1.1.5. Exploring options in the Video panel8.1.2. Working with comments (Windows)8.1.3. Converting snippets to PDF8.2. Converting Microsoft Excel Files to PDF8.3. Converting Microsoft PowerPoint Files to PDF8.4. Changing Microsoft Publisher Files to PDF8.5. Converting Web Pages from Internet Explorer to PDF (Windows Only)8.5.1. Changing a Web page to PDF using PDFMaker8.5.2. Changing Web Page selections to PDF8.6. Converting Microsoft Outlook Emails to PDF (Windows Only)8.7. Summary
9. Exporting to PDF from Authoring Applications
9.1. Working with Acrobat and the Adobe Creative Suite9.1.1. Using Acrobat and Adobe Photoshop9.1.1.1. Saving to PDF from Photoshop9.1.1.2. Working with Photoshop color modes9.1.1.3. Acquiring PDF files in Photoshop9.1.1.3.1. Opening PDF files in Photoshop9.1.1.3.2. Placing PDF files in Photoshop9.1.1.4. Using comments in Photoshop9.1.1.5. Creating PDF presentations9.1.2. Using Adobe Illustrator CS9.1.2.1. Saving PDFs from Adobe Illustrator CS9.1.2.2. Saving layered files to PDF9.1.2.3. Creating multi-page PDFs9.1.2.4. Saving SWF files9.1.2.5. Opening Illustrator files in Acrobat9.1.3. Exploring Acrobat and Adobe InDesign9.1.3.1. Exporting PDFs for print9.1.3.2. Exporting Adobe PDF layers9.1.3.3. Expanding your design horizon9.2. Using Acrobat with Non-Adobe Programs9.3. Summary
10. Exporting PDF Content
10.1. Saving PDF Files10.2. Exporting to PDF10.3. Exporting Data to Different Formats10.3.1. Converting to an Image exports10.3.2. Exporting to Microsoft Word10.3.3. Exporting to Spreadsheet formats10.3.4. Using More Options10.3.4.1. Exporting PDF/A, PDF/E, PDF/X (*.pdf)10.3.4.2. Using the Rich Text Format10.3.4.3. Exporting Encapsulated PostScript (*.eps) and PostScript (*.ps)10.3.4.3.1. Using General settings10.3.4.3.2. Choosing output options10.3.4.3.3. Selecting Marks and Bleeds options10.3.4.3.4. Choosing PostScript options10.3.4.3.5. Using color management10.3.4.4. Exporting to HTML Web page10.4. Summary
III. Editing PDFs
11. Combining, Packaging, and Attaching PDFs
11.1. Merging Files into a Single PDF Document11.1.1. Combining files and folders on Windows11.1.2. Combining files and folders on the Mac11.1.3. Using the Combine Files wizard11.1.4. Organizing files11.1.4.1. Previewing files11.1.4.2. Choosing conversion options11.2. Working with PDF Portfolios11.2.1. Understanding the Create PDF Portfolio Wizard11.2.2. Creating a PDF Portfolio11.2.3. Examining the portfolio interface11.2.4. Discovering the PDF Portfolio panels11.2.4.1. Using the Add Content panel11.2.4.2. Changing the Portfolio Layouts panel11.2.4.3. Working with the Visual Themes panel11.2.4.4. Working with the Color Palettes panel11.2.4.5. Changing the Background panel11.2.4.6. Adding a Header11.2.4.7. Choosing the Portfolio Properties panel11.2.5. Working with the Details panel11.2.6. Sharing PDF Portfolios11.2.7. Working with context menus in portfolios11.2.8. Adding file information11.3. Navigating PDF Portfolios11.3.1. Previewing portfolios11.3.2. Previewing files11.3.3. Returning to default views11.3.4. Using the Detail List view11.4. Working with File Attachments11.5. Using the Attachments Panel11.6. Summary
12. Editing Text
12.1. Using the Edit Document Text Tool12.1.1. Changing text attributes12.1.2. Adding new text to a document12.1.3. Copying text with the Edit Document Text tool12.2. Setting Text Editing Preferences12.2.1. Selecting the order of objects12.2.2. Using the Hand tool for text selections12.3. Using the Select Tool12.3.1. Copying text12.3.1.1. Copying multiple pages of text12.3.1.2. Using the Select All command12.3.1.3. Copying a file to the Clipboard (Windows only)12.3.2. Working with table data12.3.2.1. Copying and pasting table data12.3.2.2. Opening selected data in a spreadsheet document12.4. Looking Up Definitions12.5. Summary
13. Redacting PDFs
13.1. Understanding Redaction13.2. Getting a Grip on the Redaction Tools13.2.1. Using the Redaction tools13.2.2. Searching multiple words and phrases13.2.3. Searching patterns13.3. Redacting PDF Files13.4. Sanitizing a Document13.5. Summary
14. Editing Images and Objects
14.1. Selecting Images14.1.1. Using the Select tool14.1.1.1. Adding interactivity14.1.1.2. Pasting images14.1.1.3. Transforming pasted images14.1.1.4. Saving image files14.1.1.5. Viewing image properties14.1.1.6. Recognizing text using OCR14.1.2. Using the Edit Object tool14.1.2.1. Pasting images and objects14.1.2.2. Placing images14.1.2.3. Deleting a clip14.1.2.4. Setting a clip14.1.2.5. Rotating images14.1.2.6. Scaling images14.1.2.7. Creating and moving an artifact14.1.2.8. Finding an image14.1.2.9. Showing metadata14.1.2.10. Viewing properties14.2. Editing Images and Objects Outside of Acrobat14.2.1. Setting TouchUp preferences14.2.2. Editing images in Adobe Photoshop14.2.3. Editing objects in Adobe Illustrator14.2.4. Revising text in Adobe Illustrator14.2.5. Using Edit Page in Adobe Illustrator14.3. Exporting Images14.4. Summary
15. Editing Pages
15.1. Working with Page Thumbnails15.1.1. Navigating pages15.1.2. Changing thumbnail sizes15.1.3. Embedding and unembedding thumbnails15.2. Organizing Pages15.2.1. Reordering pages15.2.2. Copying pages15.2.3. Removing pages15.3. Modifying Pages15.4. Splitting Documents15.5. Cropping Pages15.6. Rotating Pages15.6.1. Rotating PDF elements15.6.2. Minimizing rotation problems15.7. Creating Headers and Footers15.7.1. Updating headers and footers15.7.2. Removing headers and footers15.8. Numbering Pages15.8.1. Numbering individual PDF documents15.8.2. Using Bates numbering15.8.2.1. Removing Bates numbers15.8.2.2. Creating PDF Portfolios with Bates numbers15.9. Adding Watermarks and Backgrounds15.9.1. Adding backgrounds15.9.1.1. Replacing backgrounds15.9.1.2. Updating backgrounds15.9.1.3. Removing backgrounds15.9.2. Adding watermarks15.9.3. Removing and updating watermarks15.10. Summary
16. Scanning and OCR Conversion
16.1. Configuring Scanners16.1.1. Using TWAIN software16.1.2. Using Adobe Photoshop plug-in software16.1.3. Configuring Windows Imaging Architecture scan drivers (Windows only)16.2. Understanding Scanning Essentials16.2.1. Preparing a document16.2.2. Photocopying originals16.2.3. Ensuring straight alignment16.3. Using Scan to PDF16.3.1. Scanning on Windows16.3.2. Scanning on the Mac16.4. Using Acrobat Scan (Windows and Mac)16.4.1. Setting options in Acrobat Scan16.4.2. Setting text recognition options16.5. Using WIA Scan Drivers (Windows)16.5.1. Working with presets16.5.2. Creating a custom scan16.5.3. Setting scanner options16.5.4. Appending scans to files and portfolios16.6. Creating Workflow Solutions16.7. Using Text Recognition16.7.1.16.7.2. Recognizing text in multiple files16.7.3. Understanding suspect words16.7.4. Reducing suspects16.8. Exporting OCR text16.8.1.16.9. Scanning Paper Forms16.9.1. Converting a paper form to a fillable form16.9.2. Using a digital camera in lieu of a scanner16.10. Summary
17. Repurposing and Creating Actions
17.1. Reducing File Sizes17.1.1. Using the Reduce File Size command17.1.2. Sanitizing documents17.1.3. Using PDF Optimizer (Acrobat Pro only)17.1.3.1. Auditing space usage17.1.3.2. Optimizing files17.1.3.2.1. Set option17.1.3.2.2. Make compatible with17.1.3.2.3. Images17.1.3.2.4. Fonts17.1.3.2.5. Transparency17.1.3.2.6. Discard Objects17.1.3.2.7. Discard User Data17.1.3.2.8. Clean Up17.2. Using Batch Processing with Custom Actions17.2.1. Creating a Custom Action17.2.2. Using the Custom Actions wizard17.2.3. Creating a Custom Action17.2.4. Managing actions17.2.5. Creating custom sequences17.3. Summary
18. Enabling Features for Adobe Reader
18.1. Understanding the Restrictions for Enabling Features18.1.1. Recognizing the target audience18.1.2. Licensing restrictions18.1.3. Enforcing the restrictions18.2. Enabling PDF Documents with Reader Extensions18.2.1. Enabling PDFs for text additions18.2.2. Authorizing PDFs for commenting (Acrobat Pro)18.2.3. Enabling PDFs for form saves18.3. Editing Enabled PDF Files18.4. Summary
IV. Using PDF Interactivity
19. Annotating PDFs
19.1. Setting Commenting Preferences19.2. Looking at the Annotation & Drawing Markup Tools19.3. Using the Annotation Tools19.3.1. Using the Sticky Note tool19.3.1.1. Managing notes19.3.1.2. Setting Sticky Note tool properties19.3.1.3. Setting default properties19.3.2. Working with the Text Edit tools19.3.3. Working with the Highlight tool19.3.4. Attaching files as comments19.3.5. Recording audio comments19.3.6. Using the Stamp tool19.3.6.1. Selecting stamps19.3.6.2. Adding a stamp to a page19.3.6.3. Changing stamp properties19.3.6.4. Creating custom stamps19.3.6.5. Appending stamps to a new category19.3.7. Attaching files19.4. Using the Drawing Markup Tools19.4.1. Using the Text Box tool19.4.2. Using the Callout tool19.4.3. Using the Cloud tool19.4.4. Using the Line tools19.4.5. Drawing tools19.4.5.1. Drawing tools and context menus19.4.5.2. Setting Line tool properties19.4.5.3. Managing line comments19.5. Adding Comments to Video Files19.6. Using the Comments List Panel19.7. Summary
20. Working with Review Sessions
20.1. Creating an Attach for Email Review20.1.1. Initiating an Attach for Email Review20.1.2. Participating in a review20.1.2.1. Recipient participation20.1.2.2. Author participation20.1.2.2.1. Updating comments20.1.2.2.2. Asking new reviewers to participate20.1.3. Using the Tracker20.1.3.1. Viewing documents in the Tracker20.1.3.2. Tracking forms20.2. Working with Shared Reviews20.2.1. Understanding shared review options20.2.2. Using network folders20.2.3. Setting up shared reviews on Acrobat.com20.2.4. Offering PROXY reviewers20.3. Commenting in Real Time20.4. Summary
21. Creating Links and Actions
21.1. Working with Bookmarks21.1.1. Creating bookmarks21.1.2. Managing bookmarks21.1.3. Renaming bookmarks21.1.4. Looking at structured bookmarks21.1.5. Using bookmark appearances21.1.6. Adding special characters to bookmark names21.1.7. Using bookmark properties21.1.8. Using the Properties Bar21.1.9. Setting bookmark opening views21.2. Working with Articles21.2.1. Viewing and navigating articles21.2.1.1. Viewing Article properties21.2.1.2. Viewing articles21.2.2. Defining articles21.2.2.1. Ending an article thread21.2.2.2. Deleting articles21.2.2.3. Combining articles21.3. Working with the Link Tool21.3.1. Creating links for page navigation21.3.2. Linking to views21.3.3. Editing a link action21.3.4. Applying link appearance properties21.3.5. Using link properties21.3.6. Using link actions properties21.3.6.1. Executing a menu item21.3.6.2. Going to a 3D/Multimedia View21.3.6.3. Going to a page view21.3.6.4. Importing form data21.3.6.5. Using Multimedia Operation (Acrobat 9 and later)21.3.6.6. Opening a file21.3.6.7. Opening a Web link21.3.6.8. Playing a sound21.3.6.9. Playing media (Acrobat 5 compatible) and Play media (Acrobat 6 and later compatible)21.3.6.10. Reading an article21.3.6.11. Resetting a form21.3.6.12. Running a JavaScript21.3.6.13. Setting layer visibility21.3.6.14. Showing and hiding a field21.3.6.15. Submitting a form21.3.7. Managing links21.4. Working with Page Properties21.5. Creating Destinations21.5.1. Using destination tools21.5.2. Creating a pop-up menu21.6. Working with Buttons21.6.1. Creating a button field21.6.2. Duplicating buttons21.7. Summary
22. Working with Multimedia and PDFs
22.1. Working with Sound Files22.1.1. Creating sound files22.1.2. Adding sounds to page actions22.1.3. Adding sounds to form field actions22.1.4. Using the Sound tool22.2. Importing Video Files22.2.1. Importing video (Acrobat Pro only)22.2.2. Using advanced settings22.3. Importing Flash Video (Acrobat Pro Only)22.4. Importing 3-D Content22.5. Summary
23. Creating Accessibility and Tagging PDF Files
23.1. Creating Accessible Documents23.1.1. Understanding accessibility23.1.2. Adding accessibility in authoring applications23.1.3. Making existing PDFs accessible23.1.3.1. Performing a Quick Check23.1.3.2. Performing a Full Check (Acrobat Pro only)23.1.3.3. Adding accessibility23.2. Understanding Structure23.2.1. Using the Tags panel23.2.2. Adding alternate text23.2.3. Using the Content tab23.2.4. Using the Order tab23.2.5. Checking accessible tags23.3. Viewing Accessible Documents23.4. Summary
V. Publishing PDF Files
24. Using Authentication and Security Methods
24.1. Restricting the Opening and Editing of Files24.1.1. Using password security24.1.2. Using a security policy24.1.3. Managing security policies24.1.3.1. Copying and editing policies24.1.3.2. Viewing and deleting policies24.2. Understanding Digital IDs24.2.1. Creating a personal digital ID24.2.1.1. Creating a custom appearance24.2.1.2. Creating a digital ID24.2.1.3. Managing multiple IDs24.2.1.4. Setting usage options24.2.2. Using signature fields24.2.3. Creating a signature field when signing a document24.3. Certifying a Document24.4. Using Trusted Identities and Certificate Security24.4.1. Using certificate encryption24.4.2. Exporting public certificates24.4.3. Requesting contacts24.4.4. Managing trusted identities24.4.5. Setting certificate security permissions24.5. Validating Signatures24.6. Creating a Security Envelope24.7. Summary
25. Working with PDFs and the Web
25.1. Viewing PDFs in Web Browsers25.2. Working with Web Links25.2.1. Adding Web links to multiple pages25.2.2. Controlling links view behavior25.2.3. Opening Web links in new browser windows25.2.4. Adding URL links to text fields25.3. Converting PDF to HTML25.3.1. Setting export options25.3.2. Converting text documents to HTML25.3.3. Exporting PDF files with images to HTML25.4. Summary
26. Using Acrobat.com for Online Collaboration
26.1. Understanding Acrobat.com26.2. Using ConnectNow for Online Collaboration26.2.1. Getting into real-time collaboration26.2.2. Setting up an Adobe ID26.2.3. Sharing your computer screen26.2.3.1. Starting a share session26.2.3.2. Examining the sharing tools26.2.3.3. Loading pods26.2.4. Participating in a sharing session26.2.4.1. Setting preferences26.2.4.2. Getting help26.2.4.3. Share My Computer Screen26.2.4.4. Share My Microphone26.2.4.5. Using the Annotation tools26.3. Summary
27. Working with eBooks
27.1. Creating eBooks27.1.1. Knowing eBook file formats27.1.2. Choosing the right format27.1.3. Creating content27.1.4. Hosting content27.2. Acquiring Adobe Digital Editions27.3. Exploring the Adobe eBook Library27.4. Reading eBooks27.5. Summary
28. Printing to Desktop Color Printers
28.1. Understanding Color Management28.2. Selecting a Color Workspace28.3. Using Color Output Profiles28.4. Printing Basics in Acrobat28.5. Understanding How to Manage Color28.6. Printing to Desktop Printers28.6.1. Printing to Epson printers28.6.1.1. Enabling a low-end printer to manage color on Windows28.6.1.2. Enabling Acrobat to determine color on the Mac28.6.2. Selecting a custom printer profile28.6.2.1. Printing using a custom printer profile on Windows28.6.2.2. Printing using a printer profile on the Mac28.6.3. Printing to HP inkjet printers28.6.3.1. Printing to HP printers on Windows28.6.3.2. Printing to HP printers on the Mac28.6.4. Printing to Canon printers28.6.4.1. Printing to Canon printers on Windows28.6.4.2. Printing to Canon printers on the Mac28.7. Printing Comments, Forms, and Summaries28.7.1. Printing comments28.7.2. Selecting and printing form field data28.7.3. Creating and printing comment summaries28.8. Summary
29. Using Commercial Printing and Prepress
29.1. Soft Proofing Color29.1.1. Setting up your color management environment29.1.2. Using Output Preview29.1.2.1. Looking at Color Warnings29.1.2.1.1. Simulation Profile29.1.2.1.2. Simulate Black Ink29.1.2.1.3. Simulate Paper Color29.1.2.1.4. Warnings29.1.2.1.5. Rich black29.1.2.2. Using Separations29.1.2.3. Using Object Inspector29.1.3. Converting Colors29.1.4. Using Ink Manager29.2. Using Transparency Flattener Preview29.3. Trapping Files29.3.1. Fixing hairlines29.3.2. Creating trap presets29.4. Cropping Pages29.4.1. Adding printer marks29.4.2. Cropping pages29.5. Using PDF Optimizer29.6. Working with Job Definition Files29.7. Preflighting PDF Files29.7.1. Preflighting a file29.7.2. Creating a new profile29.7.3. Generating reports and comments29.7.4. Making droplets29.7.5. Examining PDF structure29.7.6. Creating an inventory29.8. Checking and Fixing Up Files29.9. Preparing PDFs for Commercial Printing29.9.1. Using Output29.9.2. Using marks and bleeds29.9.3. Looking at PostScript options29.9.4. Using Color Management29.10. Summary
VI. Using Acrobat PDF Forms
30. Understanding Acrobat Form Tools
30.1. Exploring Acrobat Forms30.1.1. Recognizing the non-PDF form30.1.2. Developing a PDF form30.2. Filling in PDF Forms30.2.1. Using the Typewriter tool30.2.2. Using the Comments panel30.2.3. Filling in forms containing form fields30.2.3.1. Looking at form field navigation keystrokes30.2.3.2. Viewing fields30.2.3.3. Using Auto-Complete features30.3. Working in the Form Editing Environment30.3.1. Starting the Form Wizard30.3.2. Adding or editing fields30.3.3. Changing modes30.3.4. Editing according to mode30.4. Creating a PDF Form30.4.1. Using auto field detection30.4.2. Scanning paper forms30.4.3. Creating field objects manually30.5. Assigning Form Field Properties30.5.1. Exploring the General properties tab30.5.2. Reviewing Appearance properties30.5.3. Exploring the Options properties30.5.3.1. Looking at text options30.5.3.2. Selecting check box and radio button options30.5.3.3. Choosing combo box and list box options30.5.3.4. Selecting button options30.5.3.5. Choosing barcode options30.5.4. Setting Actions properties30.5.4.1. Importing form data30.5.4.2. Resetting a form30.5.4.3. Submitting a form30.5.5. Looking at Format properties30.5.6. Selecting Validate properties30.5.7. Choosing Calculate properties30.5.8. Employing the Selection Change properties30.5.9. Using the Digital Signature fields properties30.5.10. Accessing Barcode properties30.6. Managing Fields30.6.1. Organizing fields30.6.1.1. Renaming fields30.6.1.2. Duplicating fields30.6.1.3. Moving fields30.6.1.4. Deleting fields30.6.1.5. Aligning fields30.6.1.6. Sizing fields30.6.1.7. Creating multiple copies of fields30.6.1.8. Duplicating fields30.6.1.9. Setting attribute defaults30.6.2. Setting field tab orders30.7. Summary
31. Working with Form Data
31.1. Calculating Field Data31.1.1. Formatting for calculations31.1.2. Using the preset calculation formulas31.1.2.1. Summing data on hierarchical names31.1.2.2. Using hidden fields31.1.3. Using simplified field notation31.1.4. Using JavaScripts31.2. Managing Form Data31.2.1. Importing and exporting data31.2.1.1. Creating common fields31.2.1.2. Exporting FDF/XML data31.2.1.3. Importing FDF/XML data31.2.2. Creating spreadsheets from form data31.2.2.1. Exporting data to a spreadsheet31.2.2.2. Aggregating data from multiple files into a single spreadsheet31.2.2.3. Aggregating FDF/XML data31.3. Submitting and Receiving Form Data31.3.1. Creating a Submit Form button31.3.2. Distributing forms via email31.3.2.1. Emailing forms using Adobe Acrobat31.3.2.2. Analyzing data31.3.3. Distributing forms via Acrobat.com31.3.4. Using the Tracker31.4. Summary
32. Understanding JavaScript
32.1. Getting Started with Acrobat JavaScript32.1.1. Finding JavaScripts32.1.1.1. Examining form field scripts32.1.1.2. Using Bookmarks and links32.1.1.3. Examining document-level JavaScripts32.1.1.4. Analyzing page actions32.1.1.5. Examining document actions32.1.1.6. Searching for page templates32.1.2. Using the JavaScript Debugger32.1.3. Using the JavaScript Console32.2. Creating Viewer Options Warning Alerts32.2.1. Creating viewer type alerts32.2.2. Creating viewer version alerts32.3. Performing JavaScript Calculations32.3.1. Using if/else statements32.3.2. Calculating dates32.3.3. Using loops32.4. Using Document Actions32.5. Working with Page Templates32.5.1. Creating a page template32.5.2. Spawning a page from a template32.6. Creating Pop-Up Menus32.6.1. Writing document-level JavaScripts32.6.2. Creating a pop-up menu32.7. Working with Trusted Functions32.7.1. Creating new documents32.7.2. Adding menu commands32.8. Summary32.9. Final Word

Content preview from Adobe® Acrobat® X PDF Bible

Chapter 19. Annotating PDFs

Adobe Acrobat and Reader are the perfect tools for workgroup collaboration. With sophisticated tool sets and a number of menu options, Acrobat provides you with the ability to comment and mark up PDF documents and share your annotations with users dynamically on Web sites, through Acrobat.com, or through file exchanges on network servers or via email. For example, you can mark up documents, send your comments to a group of colleagues, ask for return comments, and track the review history. Where PDF documents may be too large to efficiently exchange files in emails, you can export comments to smaller data files or summarize them and create new PDF documents from comment summaries that can be sent to members of your workgroup. You can compare documents for changes, for comment status, and for errors and omissions, and, as with Acrobat 7 and 8 Pro, you can add usage rights in Acrobat X Pro to documents so Adobe Reader users can participate in reviews.

The review and comment tools and methods in Acrobat are extraordinary in number. Just because Acrobat provides these great tools doesn't necessarily mean you'll use all of them in your daily work activities. The best way to decide what tools work best for you and your colleagues is to review this chapter thoroughly ...

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Adobe® Acrobat® X PDF Bible

by Ted Padova

Chapter 19. Annotating PDFs

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