Information Governance: Concepts, Strategies, and Best Practices

GLOSSARY

access control list In systems such as electronic records management, electronic document and records management systems, or document management systems, a list of individuals authorized to access, view, amend, transfer, or delete documents, records, or files. Access rights are enforced through software controls.

application programming interface (API) A way of standardizing the connection between two software applications. It is essentially a standard hook that an application uses to connect to another software application.

archival information package (AIP) One of three types of information packages that can be submitted in the Open Archival Information System (OAIS) preservation model.

archive Storing information and records for long-term or permanent preservation. With respect to e-mail, it is stored in a compressed and indexed format to reduce storage requirements and allow for rapid, complex searches. (This also can done for blogs, social media, or other applications.) Archiving of real-time applications like e-mail can be deemed reliable with record integrity only if it is performed immediately, in real time.

ARMA Association for Records Managers and Administrators, the United States-based nonprofit organization for records managers with a network of international chapters.

authentication, authorization, and audit (or accounting) (AAA) A network management and security framework that controls computer system logons and access to applications that enforces IG policies ...