Chapter 16

Express Yourself with Formulas

In This Chapter

arrow Developing an expression

arrow Performing complex calculations

arrow Calculating text fields

arrow Using Expression Builder

Efficient database design requires that tables contain only necessary fields. Too many fields can cause a table to load slowly — you won’t notice the difference with a few hundred records, but you certainly will with a few hundred thousand. So what fields are often added unnecessarily to a table’s design? The short answer: fields that could be generated from calculations on data stored in other fields.

For example, suppose you have a Commitment table with a DonationCommitment field and a Donation table with a DonationAmount field. You may be tempted to add an AmountOwed field to your Donation table that stores the result of subtracting DonationAmount from DonationCommitment. This is unnecessary because Access can perform these calculations on the fly — in what’s called a calculated field.

A calculated field takes information from another field or fields in the database and performs some arithmetic to come up with new information. ...

Get Access 2016 For Dummies now with O’Reilly online learning.

O’Reilly members experience live online training, plus books, videos, and digital content from 200+ publishers.