Fundamentals of Metadata Management

Chapter 5. Information Management

In the previous chapter, we discussed the metadata repositories for data management. In this chapter, we’ll dive into the metadata repositories for information management. The difference between the two is that metadata repositories for information are richer in human interpretation, letting them serve purposes that demand a higher level of intellectual—not technical—abstraction. However, keep in mind that we will not engage in an intellectual discussion—information management exists as a discipline, complete with a set of associated technologies, ISO standards, and more.

Metadata repositories that we will cover in this chapter include:

• Records and information

• Information security

• Data protection

• Business processes

We’ll mainly cover these metadata repositories for regulatory purposes, for retention of records and information throughout their lifecycles, and for information security and data protection, and we’ll examine metadata repositories for business processes.

Let’s dive in!

Records and Information Management System

Using a records and information management system (RIMS), your company can manage the lifecycle of the records and information it produces. A record is a document or set of data that serves as proof of something. This means that not every single document or dataset produced is considered a record; for example, draft documents or the temperature logs in meeting rooms are not considered records in most companies. Study ...