The Financial Controller and CFO's Toolkit, 3rd Edition

Appendix A

Useful Letters and Memos

Email from accounts payable sent to new budget holders

Date ___________

Dear ___________

Welcome from the accounts payable team

The accounts payable team is committed to adopting and implementing best practices. To this end, we need to work in an effective partnership with all budget holders.

Practices in our organization may differ significantly from those you are used to.

We would like to meet with you for 20 minutes or so to go through our procedures, which will help you in your role as a budget holder. We have a short 20-minute PowerPoint presentation, which we will present on a laptop at your desk. Please advise us of a suitable time within the next few weeks.

In the meantime, you might like to visit our intranet page on __________. We look forward to offering you a seamless service.

Kind regards,

Accounts Payable Team Leader

Memo from CEO sent to all budget holders re attending general ledger (G/L) training

Date ___________

Dear ___________

Attending G/L training

Please be aware that we have decided to implement a new accounting package. According to research, these implementations are prone to failure without adequate training.

The general ledger licenses and associated costs will be over $________. Thus, it is imperative that we make this project a success and get it right the first time!

We are also using this implementation to radically alter the way we process accounting transactions. This means that you should be able ...