Word 2007: The Missing Manual

Chapter 9. Working with Long Documents

Longer documents present bigger challenges to writers. The more pages there are, the more details you have to keep track of. Fortunately, computers are great with details, so Word can be a lot of help with your bigger projects. This chapter offers some tips on navigating long documents and dividing them into smaller sections. Voluminous documents also often require extras like tables of contents, indexes, hyperlinks, bookmarks, cross-references, footnotes, and bibliographic citations. Word has tools to make all these jobs easier and moderately less painful, and this chapter shows you how to use all of them.

Word offers a special feature—the master document—for very long documents, like books with multiple chapters. Master documents have a reputation for going bad, but this chapter shows you how to avoid problems. To wrap it all up, this chapter provides some good tips on moving around longer documents using tools like the Document Map and Thumbnails.

Navigating a Large Document

In documents of more than, say, 20 pages, that scroll bar on the right side is way too slow and inaccurate. Instead, it’s faster to jump between specific points the document. You can always use the Go To box (Alt+H, G) to jump to a specific page, but what if you don’t know the exact page number? Instead, you just know which heading you’re looking for. Word gives you quite a few tools to navigate large documents, like bookmarks and browse buttons. Also, a couple of special ...