Chapter 15

Calendars, Contacts, and Tasks


Setting an appointment

Storing names and addresses

Tracking your tasks

Outlook 2016 is more than just an email program; it’s also a complete personal organizer to help you keep track of appointments, names and addresses, and to-do tasks. With Outlook helping keep your life organized, you no longer have an excuse not to get anything done on time — unless, of course, you really don’t want to do it.

Setting Appointments

Everyone can get busy and miss deadlines and appointments. To avoid this problem, let Outlook keep track of your schedule. That way, you’ll know what days and times you’ll be busy and when you’ll be free to do anything else.

Making an appointment

Before you can add an appointment to Outlook, you need to decide which day that appointment will occur and what time it will start. You can also add details such as how long it should last and where it takes place, but the important part is to define the date and time. To do this, you need to look at the Outlook calendar.

Outlook offers several ways to display its calendar:

  • Day: Displays a single time divided into 24 hours
  • Week: Displays a single week divided into five or seven days
  • Month: Displays a single month divided into days

Outlook lets you define starting and ending times of an appointment in half-hour increments such as 1:30 or 11:00 whether you’re using the day, week, or month calendar. To set an appointment, follow these steps:

  1. Click the Calendar ...

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