IBM Lotus Notes 8.5 User Guide

Rules

Often our inboxes get inundated with messages and it can be quite overwhelming. A way to prevent this is to manage our mail with rules. We can use mail rules to act automatically on new messages we receive that meet certain conditions. We can create a rule that checks for messages from a certain sender or that contains a certain subject and automatically move the messages to a certain folder, send copies of the messages to someone, or delete unwanted messages before we ever see them in our inbox. For example, I subscribe to several websites and I have set up rules to move the incoming newsletters from these websites directly to a folder so that they bypass my inbox.

The mail rules we create are stored in the Rules folder in our mail file. ...