Microsoft® Office Outlook® 2007 Inside Out

Using Categories and Colors

You can use color as a tool to identify appointments and events. In Outlook 2003, the assignment of colors and categories was separate from that of other categories, but in Outlook 2007 these have been combined. The easiest way to assign color to an appointment is to use the Categorize drop-down list on the appointment form. You can also create rules that direct Outlook 2007 to assign color labels automatically via the Edit, Automatic Formatting menu option in Outlook 2007.

Assigning Color Categories to an Appointment Manually

The Categorize drop-down list on the appointment form shows the different color labels (associated with categories) that you can assign to an appointment as a visual cue to indicate the topic of ...