SharePoint Office Pocket Guide

Sharing Contacts

SharePoint provides a way to share names and addresses from your Outlook address book with others. To copy one or more contacts from Outlook to a SharePoint Contacts list:

1. Display the SharePoint site in your browser and click Contacts on the site's home page. You'll see the Contacts list for the site.

2. Click Import Contacts. You'll see a list of the contacts from your local address book.

3. You can import some or all of your contacts. To import some of the contacts, hold down the Ctrl key while clicking on the contacts you want to import. To import all of the contacts, click the first contact, scroll to the end of the list, hold down the Shift key, and click the last contact.

4. Click OK to import the selected contacts. You'll see a security warning saying that SharePoint is trying to access your address book. Select "Allow access for 1 minute" and click Yes to allow the import to continue.

5. When the import is complete, the new contacts appear in the Contacts list.

You can edit contacts in your Outlook address book before you import them into the Contacts list, or you can do it from SharePoint after importing. Perhaps the easiest way to clean up entries is to click "Edit in Datasheet" on the Contacts page after importing. The datasheet view is a lot like a spreadsheet—you can select items to delete, drag names between fields, and do a number of other edits quickly.

Once you've cleaned up the Contacts list, you can link the list back to Outlook by following these steps:

1. Display ...