Exchange Server Cookbook

5.12. Creating Multiple Address Lists

Problem

You want to create separate address lists for subdivisions of your Exchange organization.

Solution

Using a graphical user interface

1. Open the Exchange System Manager (Exchange System Manager.msc).

2. Expand your Exchange organization object, then expand the Recipients container.

3. Right-click the All Global Address Lists node, then choose the New→ Global Address List command.

4. In the Create Exchange Address List dialog box, give the address list a name, then click the Filter Rules button to specify which objects should appear in the address list.

5. The Find Exchange Recipients dialog box (see Figure 5-4) will appear. By default, the Find field will be set to find Exchange recipients, so you can use the checkboxes to select specific types of objects, or the Storage tab to select only recipients on a particular server or storage group. The Advanced tab lets you filter by any defined attribute on directory objects; for example, you can filter by custom attributes if you're using them, or by city, manager name, first name, or anything else you like. You can also use the Find field to perform other types of queries; for example, by setting it to Users, Contacts, and Groups, then entering "Robichaux" into the Name field, we can easily build a list of family members who have accounts on my home Exchange server.

   Once you've built a set of criteria, you can use the Find Now button to execute the query and verify that it finds the objects you want included ...